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Assistant Operations Coordinator Jobs in Tennessee

MANQ LLC

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Executive Assistant

Nashville, TN · On-site

$20 - $30/hr

We are seeking a highly organized, dependable, and proactive Executive Assistant / Operations Coordinator to support a business owner involved in multiple ventures, including construction and ...

IMC Companies LLC

Operations Coordinator

Memphis, TN · On-site

Responsible for the daily items listed below with regard to coordinating trucks and drivers for ... Responsible for the divisional drivers as directed by the Operations Manager * Assist in planning ...

Freeman

Operations Coordinator

Nashville, TN · On-site

Summary It is the responsibility of the Operations Coordinator to perform clerical duties within ... May serve as liaison with Copier service and vendor. * Assist with other projects and special ...

Signal Security

Coordinator - Operations

Memphis, TN · On-site

$50K - $55K/yr

The Coordinator will assist the Director in managing efficiency ensuring that all on-site services ... Operational KPIs direct accountability: Labor Efficiencies (including overtime), Dedicated Shift ...

Signal of Memphis

Coordinator - Operations

Memphis, TN · On-site

$50K - $55K/yr

The Coordinator will assist the Director in managing efficiency ensuring that all on-site services ... Operational KPIs direct accountability: Labor Efficiencies (including overtime), Dedicated Shift ...

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Assistant Operations Coordinator information

What is the difference between Assistant Operations Coordinator vs Operations Specialist?

AspectAssistant Operations CoordinatorOperations Specialist
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentOffice setting, supporting daily operational tasksOffice or field setting, focusing on process improvement and operational efficiency
Employer & Industry UsageCommon in logistics, retail, and corporate sectorsFound in manufacturing, supply chain, and service industries
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for specialized operational roles requiring more expertise

The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.

What does an assistant operations coordinator do?

An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an assistant operations coordinator, and why are they important?

To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.

What are some common challenges faced by assistant operations coordinators, and how can they be effectively managed?

Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.
What are the most commonly searched types of Operations Coordinator jobs in Tennessee? The most popular types of Operations Coordinator jobs in Tennessee are:
What are popular job titles related to Assistant Operations Coordinator jobs in Tennessee? For Assistant Operations Coordinator jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Assistant Operations Coordinator jobs in Tennessee look for? The top searched job categories for Assistant Operations Coordinator jobs in Tennessee are:
What cities in Tennessee are hiring for Assistant Operations Coordinator jobs? Cities in Tennessee with the most Assistant Operations Coordinator job openings:
Assistant Operations Coordinator jobs near you

Executive Assistant

MANQ LLC

Nashville, TN • On-site

$20 - $30/hr

Part-time

Re-posted 22 days ago

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Job description

We are seeking a highly organized, dependable, and proactive Executive Assistant / Operations Coordinator to support a business owner involved in multiple ventures, including construction and engineering-related operations. Primarily based in Nashville with occasional visits to local business locations and project sites. This role has the potential to grow into a full-time Operations Coordinator or Chief of Staff position as the organization expands.

This is a dynamic role for someone who enjoys variety, solving problems, and helping keep multiple projects and business operations running smoothly. No two days are exactly alike. One day may involve coordinating meetings and vendors, while another may involve assisting with project documentation, business correspondence, travel arrangements, or operational support across multiple businesses.

The ideal candidate is professional, resourceful, detail-oriented, and capable of managing multiple priorities with minimal supervision.

Responsibilities:
• Manage calendars, appointments, meetings, and scheduling
• Coordinate travel arrangements and business logistics
• Assist with project tracking and administrative support
• Communicate with vendors, contractors, suppliers, and business partners
• Organize records, files, and business documentation
• Draft emails, correspondence, and reports as needed
• Support multiple business operations and locations
• Assist with special projects and day-to-day business needs
• Handle confidential information with professionalism and discretion


Qualifications:
• Previous Executive Assistant, Administrative Assistant, Office Manager, or Business Coordinator experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Ability to prioritize tasks and work independently
• Professional, dependable, and trustworthy
• Proficiency with Microsoft Office, Google Workspace, and general business software


Experience in any of the following is a plus:
• Supporting business owners, executives, or senior leadership teams
• Construction, engineering, manufacturing, retail, or project-based businesses
• Coordinating across multiple business locations or entities

• Supporting international business operations or working with global vendors, suppliers, or business partners.