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Assistant Operations Coordinator Jobs in Florida

The Smile Trust

Operations Coordinator

Miami, FL · On-site

Salary: $25hr Operations Coordinator Position Summary The Operations Coordinator is a central ... Maintain organizational compliance records and track recurring deadlines. * Assist with documenting ...

The Smile Trust

Operations Coordinator

Miami, FL · On-site

Operations Coordinator Position Summary The Operations Coordinator is a central member of our ... Maintain organizational compliance records and track recurring deadlines. * Assist with documenting ...

BrandSafway

Operations Coordinator

Pompano Beach, FL · On-site

$25 - $32/hr

Track inventory levels and assist with forecasting branch operational needs. * Maintain strong relationships with suppliers and service providers. Logistics & Delivery Coordination * Schedule and ...

BrandSafway

Operations Coordinator

Pompano Beach, FL · On-site

$25 - $32/hr

Track inventory levels and assist with forecasting branch operational needs. * Maintain strong relationships with suppliers and service providers. Logistics & Delivery Coordination * Schedule and ...

Planet 13

Operations Coordinator

Saint Johns, FL · On-site

The Operations Coordinator operates in a confidential environment and is responsible for ... Comply with all HR policies including confidentiality and non-disclosure. * Assist with the ...

Planet 13

Operations Coordinator

Saint Johns, FL · On-site

The Operations Coordinator operates in a confidential environment and is responsible for ... Comply with all HR policies including confidentiality and non-disclosure. * Assist with the ...

MarineMax

Operations Coordinator

Oldsmar, FL · On-site

Join MarineMax as an Operations Coordinator at our Team Support office, where you'll play a vital ... Support the Director of Operations and assist with projects. * Provide support for training ...

Kirkland & Ellis LLP.

Operations Coordinator

Miami, FL · On-site

As an Operations Coordinator , you'll play a central role in supporting the day-to-day operations ... Coordinate planning meetings, assist with execution of operational projects and events, and ...

Better Talent

Operations Coordinator

Sarasota, FL · On-site

Position Summary We're looking for an Operations Coordinator who thrives on creating structure ... Keep initiatives moving forward and close communication loops * Assist with reporting and ...

BLUEPRINT ELECTRIC LLC

Operations Coordinator

Leesburg, FL · On-site

$20 - $24/hr

While scheduling and dispatch are the primary responsibilities, you will also assist with a variety ... The Operations Manager spends more time leading operations and less time coordinating logistics. If ...

Satellite Shelters

Operations Coordinator

Gotha, FL

The operations coordinator assists branch management with daily operations. This position assists ... Essential Duties and Responsibilities: * Assist in the coordination of daily yard activities of ...

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Assistant Operations Coordinator information

What is the difference between Assistant Operations Coordinator vs Operations Specialist?

AspectAssistant Operations CoordinatorOperations Specialist
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentOffice setting, supporting daily operational tasksOffice or field setting, focusing on process improvement and operational efficiency
Employer & Industry UsageCommon in logistics, retail, and corporate sectorsFound in manufacturing, supply chain, and service industries
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for specialized operational roles requiring more expertise

The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.

What does an assistant operations coordinator do?

An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an assistant operations coordinator, and why are they important?

To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.

What are some common challenges faced by assistant operations coordinators, and how can they be effectively managed?

Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.
What are the most commonly searched types of Operations Coordinator jobs in Florida? The most popular types of Operations Coordinator jobs in Florida are:
What are popular job titles related to Assistant Operations Coordinator jobs in Florida? For Assistant Operations Coordinator jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Assistant Operations Coordinator jobs in Florida look for? The top searched job categories for Assistant Operations Coordinator jobs in Florida are:
What cities in Florida are hiring for Assistant Operations Coordinator jobs? Cities in Florida with the most Assistant Operations Coordinator job openings:
Assistant Operations Coordinator jobs near you

Operations Coordinator

The Smile Trust

Miami, FL • On-site

Full-time

Re-posted 11 days ago

Job description

Salary: $25hr

Operations Coordinator


Position Summary

The Operations Coordinator is a central member of our operations team, helping ensure the organization runs smoothly each day. This role is ideal for someone who enjoys creating order, building systems, supporting people, and solving problems behind the scenes. Working across operations, finance, human resources, and compliance, the Operations Coordinator helps keep our staff, records, and processes organized so our mission can thrive.

Key Responsibilities

  • Maintain organized digital and physical records, files, and organizational documentation.
  • Prepare organizational forms, correspondence, and other administrative documents.
  • Coordinate meetings and provide general administrative support to leadership and staff.
  • Support vendor administration and maintain vendor records.
  • Organize receipts, invoices, reimbursement requests, and financial documentation.
  • Track invoice status and prepare financial records for the organization's bookkeeping process.
  • Coordinate employee onboarding and offboarding, including preparing employment documents and onboarding materials.
  • Maintain confidential personnel records and track required employee documentation and trainings.
  • Maintain organizational compliance records and track recurring deadlines.
  • Assist with documenting and maintaining internal policies, procedures, and operational systems.
  • Respond to general administrative requests and help identify opportunities to improve workflows.
  • Maintain confidentiality while handling sensitive personnel, financial, and organizational information.


Qualifications

Required

  • 23 years of experience in operations, office administration, human resources, or a related administrative role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication.
  • High attention to detail and ability to manage multiple priorities.
  • Proficiency with Google Workspace and Microsoft Office.

Preferred

  • Experience working in a nonprofit environment.
  • Familiarity with HR administration and financial recordkeeping.
  • Experience using accounting or project management software.

What We're Looking For

We're looking for someone who enjoys creating organized systems, takes initiative, communicates professionally, and can manage multiple priorities with accuracy and care. The ideal candidate is dependable, resourceful, and committed to supporting a collaborative team environment.