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Assistant Office Administrator Jobs in Rothsay, MN

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Assistant Office Administrator information

See Rothsay, MN salary details

$24.7K

$64.9K

$129.8K

How much do assistant office administrator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for assistant office administrator in Rothsay, MN is $64,876.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,800.00 and $76,600.00 per year, depending on experience, location, and employer.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are the most commonly searched types of Office Administrator jobs in Rothsay, MN?

The most popular types of Office Administrator jobs in Rothsay, MN are:

What job categories do people searching Assistant Office Administrator jobs in Rothsay, MN look for?

The top searched job categories for Assistant Office Administrator jobs in Rothsay, MN are:

What cities near Rothsay, MN are hiring for Assistant Office Administrator jobs?

Cities near Rothsay, MN with the most Assistant Office Administrator job openings:

Assistant Office Administrator jobs near you

Level III Minnetonka Community Education Office Assistant at MCEC, 8 hours per day, 12 months per...

Minnesota Service Cooperatives

Fergus Falls, MN • On-site

$25.41/hr

Full-time

Medical, Dental

Re-posted 6 days ago

Job description


Assignment:         
Monday-Friday from 8:00 a.m. to 4:30 p.m. 
Wages and Benefits:
Minimum hourly rate: $25.41 (new rate for 2026-2027)
Click here to view the wage schedule. Wages can be found in Appendix A.
Medical and dental benefit eligible position. Click here to view benefit details. 
Job Responsibilities: 








  1. Provide front-line customer service by phone, email, and in person to staff, families, students, instructors, and community members. Serve as a welcoming and knowledgeable first point of contact, responding to inquiries, providing information, and directing individuals to appropriate resources. Monitor and manage public access to the facility by observing lobby entrances and granting entry in accordance with established safety and security protocols.
  2. Assist customers with program inquiries, registration processes and class status information in a timely and professional manner. Process registrations, transfers, cancellations and refunds through the Minnetonka Community Education registration system. Monitor and manage class waitlists, payment plans and scholarship enrollments to support participant access and program efficiency. Generate reports, maintain accurate participant records and collaborate with administrators to identify and follow up on outstanding account balances and payment issues.
  3. Provide clerical and administrative support to the Director, Coordinator and Program Managers. Assemble program packets, prepare materials and correspondence for customers and volunteers, and assist with report preparation and distribution. Create and post the daily building schedule for the Minnetonka Community Education Center (MCEC), verify volunteer background check completion and eligibility, and communicate program updates, schedule changes and other important information to class participants. Maintain organized records and support efficient office operations through timely and accurate completion of administrative tasks.
  4. Assist with the planning, preparation and implementation of Minnetonka Community Education events and activities. Attend and support the execution of major community events, including the Youth Triathlon and Tour de Tonka, by providing customer service, registration support, event logistics and on-site administrative assistance as needed.
  5. Serve as a backup for other Minnetonka Community Education Office Assistants to ensure continuity of customer service and office operations. Provide cross-functional support during staff absences, peak registration periods and special events, and perform other duties as assigned to support departmental goals and organizational needs.


Job Qualifications:

  1. Demonstrated successful experience in key areas of responsibility.
  2. Strong computer proficiency in Microsoft Office and Google Workspace; experience with databases/registration systems and ability to learn new tools quickly
  3. Ability to type and process documents accurately at a minimum of 50 wpm
  4. Highly organized with the ability to manage multiple priorities, meet deadlines, and maintain accurate records
  5. Demonstrated ability to work both independently and collaboratively in fast-paced environments with changing priorities and frequent interruptions
  6. Strong communication, interpersonal, and customer service skills, including a professional, positive, and responsive approach with diverse audiences
  7. Proven problem-solving skills, sound judgment, and ability to anticipate and respond to varying situations
  8. High level of professionalism, reliability, and attention to detail, with the ability to follow direction and contribute to team success
  9. Demonstrated commitment to confidentiality, data privacy, and respectful handling of sensitive information; knowledge of Community Education programs and district operations preferred


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About Minnesota Service Cooperatives

Sourced by ZipRecruiter

Minnesota Service Cooperatives (MSC) is a distinguished organization based in Saint Paul, MN, US, committed to serving the public sector across the state. Operating on the larger sphere of public sector services, MSC's core operations revolve around administering cooperative procurement, education, health, and risk management services for its members. Carrying a remarkable heritage originating from a statutory establishment in 1976, they are divided into seven geographical areas to distinctively serve cities, counties, schools and non-profit entities.

Industry

Public administration

Company size

201 - 500 Employees

Headquarters location

Saint Paul, MN, US

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