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Assistant Office Administrator Jobs in Boca Raton, FL

Robinson and Casey, PLLC

Front Desk Administrator

Boca Raton, FL · On-site

$15.50 - $20.50/hr

... assist clients and guests arriving at the office • Manage incoming and outgoing mail, packages, and deliveries • Maintain office supplies, inventory, and vendor orders to ensure smooth day-to-day ...

Greenkey Resources

Office Assistant

Boca Raton, FL · On-site

$16 - $21/hr

... an Office Administrative Assistant to join their team in Boca Raton, FL. This is 100% onsite ... This Admin will help cover facilities tasks in the office like front desk coverage, supply orders ...

Greenkey Resources

Office Assistant

West Palm Beach, FL

$16.25 - $21.25/hr

... Assistant to join their team in WPB, FL. This is 100% onsite and is a temporary contract through ... This Admin will help cover facilities tasks in the office like front desk coverage, supply orders ...

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Assistant Office Administrator information

See Boca Raton, FL salary details

$24.7K

$64.7K

$129.5K

How much do assistant office administrator jobs pay per year?

As of Aug 24, 2026, the average yearly pay for assistant office administrator in Boca Raton, FL is $64,733.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,700.00 and $76,400.00 per year, depending on experience, location, and employer.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are popular job titles related to Assistant Office Administrator jobs in Boca Raton, FL?

For Assistant Office Administrator jobs in Boca Raton, FL, the most frequently searched job titles are:

What job categories do people searching Assistant Office Administrator jobs in Boca Raton, FL look for?

The top searched job categories for Assistant Office Administrator jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Assistant Office Administrator jobs?

Cities near Boca Raton, FL with the most Assistant Office Administrator job openings:

Assistant Office Administrator jobs near you

000220 - Medical Assistants - Medical Assistant

Atlantis, FL

panoramic
See more jobs at panoramicexternal

$16 - $20.50/hr

Full-time

Re-posted 11 days ago

Job description

The Medical Assistant is responsible for assisting healthcare professionals in providing care to their patients. Their duties include recording and updating medical histories and contact information in patient files, scheduling patient appointments and performing standard care procedures.

Responsibilities include:

  • Provides general back-office support to physicians.
  • Assist provider with exams as needed.
  • Stock and monitor inventory levels of medical supplies.
  • Monitors and maintains medication sample closet.
  • Prepares and assists patient for testing. Obtain results for exams as requested. Obtain lab results, have physician review, and notify patient of results as instructed by physician.
  • Answer patient calls and respond in a prompt and professional manner.
  • Responsible for final review of chart after chart prep.
  • Train back-office staff on an as needed basis when requested by Office Administrator.
  • Responds and complies with requests for information via most appropriate method, including fax.
  • Responsible for completing all requests within timeframes as established by office policy.
  • Follow rules and regulations of confidentiality protection as it relates to patient information.
  • Delivers information to patient care or other designated areas including provider offices.
  • Completes the referral process on specific procedures when requested to do so by Office Administrator.
  • Provides leadership and guidance for excellent customer service.
  • Communicates and engages effectively with others.
  • Continually seeks opportunities to learn, share knowledge, and develop processes for the transfer of information.
  • Follows and maintains policy and procedures.
  • Perform other duties and responsibilities as required, assigned, or requested.

Qualifications:

  • High school diploma or GED required.
  • Completion of an accredited medical assistance certification program preferred.
  • Minimum 2 years; combined education/experience as substitute for minimum experience.

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