Assistant Occupancy Planner Jobs (NOW HIRING)

JOB SUMMARY:   Responsible for space planning, workplace design, and portfolio analytics across GardaWorld business units (Cash, U.S./International Securities, ECAM, Crisis24, BEST, etc.). Supports efficient space utilization, occupancy planning, and workplace strategy while coordinating with Project Managers and external partners.

WORK SCHEDULE: Variable days and hours based on each assignment and work activities. Overtime, weekend, and holiday work may be required. On call for emergencies, 24 hours, 7 days a week.

TRAVEL REQUIRED: Yes, via automobile to most locations. Airline flights as needed.

JOB DUTIES:

• Develop test fits, blocking plans, and space layouts for offices, branches, and specialized facilities

• Translate business requirements into efficient, functional space plans aligned with operational needs
• Optimize space utilization, adjacencies, and workflow (including secure areas, and operational zones)
• Support development of workplace standards and space guidelines across the portfolio

• Partner with business units to understand headcount projections, operational needs, and space requirements

• Conduct space needs assessments, occupancy planning, and capacity analysis
• Document detailed program requirements for use by architects and project teams
• Align planning with future growth, consolidation opportunities, and cost optimization initiatives

• Maintain and track space utilization metrics, headcount data, and occupancy ratios

• Analyze portfolio performance to identify opportunities for consolidation, densification, or reconfiguration
• Support scenario planning (e.g., restacks, expansions, relocations) with data-driven insights
• Assist in long-range portfolio planning and capital forecasting

• Coordinate with architects, designers, and project teams (including JLL) to translate test fits into construction drawings

• Review design documents to ensure alignment with approved space plans and operational requirements
• Provide input during design development to maintain efficiency and cost control

• Partner with Project Managers to ensure space plans are executed accurately during construction

• Assist with design-related RFIs, layout adjustments, and field coordination as needed
• Support move planning, seating assignments, and occupancy readiness

QUALIFICATIONS: 

• Bachelor's degree in architecture, Interior Design, Facilities Planning or related field

• 5–7+ years of experience in space planning, workplace strategy, or corporate real estate environments
• Experience supporting office, industrial, or operational facilities (experience with security or mission-critical environments is a plus)
• Experience working in multi-site, multi-region portfolios (U.S. and/or Canada preferred

• Strong knowledge of commercial leasing, building codes, regulations, and safety standards.
• Excellent communication skills and ability to lead cross-functional teams.
• Proficiency in space planning and design tools (AutoCAD required; Revit, SketchUp, or similar preferred)

• Strong skills in Microsoft Excel (space utilization tracking, headcount analysis, scenario modeling)
• Experience with space management or IWMS platforms (e.g., Archibus, Tririga, or similar) preferred
• Ability to create test fits, stacking plans, and occupancy diagrams
• Familiarity with reading and interpreting architectural drawings and construction documents

BENEFITS & COMPENSATION:

We offer competitive wages and a great benefits package for full time employees: medical, dental, vision, holiday pay, paid vacation, 401K plan, employee discounts, and much more! 

EOE, Drug Free Workplace