Assistant Museum Registrar Jobs (NOW HIRING)

Salary: $37,098.60 - $40,000.00 Annually
Location : Edwardsville, IL
Job Type: Full Time
Job Number: 01407
Organization: Museum, The Univ
Opening Date: 07/24/2026
Closing Date: 8/24/2026 11:59 PM Central
FLSA: Determined by Position
Description
Assistant Museum Collections Registrar (CS27-024)
To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Assistant Museum Collections Registrar (CS27-024). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.
Why SIUE?
Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.
The SIUE University Museum
The University Museum of Southern Illinois University Edwardsville, founded in 1979, is a repository and interpretive center whose interdisciplinary collections include more than 40,000 two- and three-dimensional objects of fine art, architecture, history, ethnology, archaeology, and the natural sciences. Highlights of the collection include the Louis Sullivan Architectural Ornament Collection and the Harrington Collection of over 15,000 artifacts with strengths in Native American, Asian, and African ethnology, as well as fossils from Cenozoic through Paleozoic eras. The museum plays a major role in creating an artistic and culturally diverse environment at SIUE through its policies and programming. Art and artifacts are installed throughout the campus and complement the mid-century modern architecture of the campus buildings. Museum collections are available for Faculty-supervised students' hands-on research and art projects providing unique opportunities for students to expand their horizons. Internships and assistantships at the museum allow students to build a strong skills base for professional development in a wide variety of museum related careers and beyond. Additional outreach programming to regional educational facilities and non-profit museums and galleries provides opportunities for exposure to historical and cultural material for the wider community.
What You Will Do

• Reporting to the Executive Curator, the position is responsible for the accurate execution of physical and intellectual collections management functions for the museum's collections of art and cultural heritage in accordance with established museum policies and procedures.
• Maintain physical and digital collections records and documentation for acquisitions, loans, deaccessions, transfers, inventories, and exhibitions. Process associated forms and records and coordinate routine communications with donors, lenders, borrowers, and vendors.
• Maintain location records, conduct inventories and condition assessments, and prepare documentation for loans, exhibitions, and transport.
• Support NAGPRA compliance through documentation, records review, inventory support, data preparation, and reporting. Assist with tribal consultations and related compliance documentation under supervision of senior museum staff and the NAGPRA Director.
• Maintain and improve collections database records and digital assets, including data entry, cleanup, reporting, and support for system updates and migration projects.
• Assist curatorial staff with exhibitions and Art-on-Campus works, with primary responsibility for registrarial support including object tracking, location control, condition documentation, and records management; prepare object labels, text panels, and support exhibition-related digital content.
• Assist in maintaining and updating collections management policies and procedures.
• Assist with provenance research and provide procedural support and training to student assistants, under the guidance of professional staff.

FLSA: Non-Exempt
Please submit a cover letter, resume, transcripts, and three professional references.
Minimum Acceptable Qualifications
1. Any one or any combination totaling three (3) years (36 months) from the following categories:
A. college course work in anthropology, museum studies or a closely related field as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
B. work experience that provided knowledge of anthropology or museum studies and techniques used in the preservation, restoration, and/or exhibition of museum collections.
Preferred Qualifications

• (1) year (12 months) of work experience in a museum working in collections management or registration.
• Master's degree in museum studies, art history, or related field.
• Experience in a university or academic museum setting.
• Knowledge of copyright, provenance research, and cultural property issues.
• Experience in digital asset management and photographic documentation.
• Knowledge of museum collections database systems (e.g. PastPerfect, TMS, or similar)

Knowledge, Skills, and Abilities

• Strong communication skills: visual, verbal and written.

• Excellent organizational skills, problem solving skills, follow-through, and attention to detail.
• Knowledge of provenance research, and cultural property issues.
• Experience with digital asset management and photography documentation.
• At least one year of working with museum collections database systems (e.g., PastPerfect, TMS, or similar).
• Although much of work is conducted within a typical office environment, work environments also include collection storage areas, conservation labs, and galleries. This position requires direct contact with diverse groups and individuals including donors, lenders, students, faculty, and researchers.

Physical Requirements

• Ability to lift and move artworks and materials (up to 40lbs.).
• Work may involve frequent bending, squatting, stooping, climbing, and sitting and standing for prolonged periods.
• Possess basic skills in tools used for packing, unpacking, and installation of artwork.
• Manual dexterity for safe object handling.
• Must have a valid driver's license.

Application Materials and Information:

• To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment, and at least three professional references.
• You are strongly encouraged to submit a resume and/or cover letter to provide additional context and showcase your qualifications.
• Applicants who feel their credentials and prior experience align with the listed minimum qualifications are encouraged to apply. In the application or within the cover letter and resume clearly describe how your credentials and relevant work experience align with the specified minimum and preferred requirements of the position.
• Applications must be submitted by the specified closing date no later than 11:59 p.m. CST.

Supplemental Information
Civil Service Information: Civil Service Application - FAQs
Application Instructions: How to Apply - Step by Step
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.
Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.
Classification: State Universities Civil Service System Classification Number: 4675 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at:
Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the
Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.
Work Authorization Information:
Visa Sponsorship & F-1/J-1 Visas
SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.
International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.
E-Verify
SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Security's E-Verify program.
SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.
SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).
Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at:
EEO Statement
Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.
We value your interest and look forward to reviewing your application. For questions or more information, please email
SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time employees receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: