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Assistant Legal Secretary Jobs in Florida (NOW HIRING)

Wilke & Botero, Attorneys at Law

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Legal Assistant

Boca Raton, FL · On-site

Boca Raton Insurance Defense Law Firm is seeking qualified candidates to fill the position of full-time in office Legal Assistant/Legal Secretary. The law firm offers a competitive salary that is ...

CEI Staffing

Legal Secretary

Tallahassee, FL · On-site

$24.75 - $28.59/hr

The legal assistant acts as the legal secretary for assigned attorneys, formatting, finalizing, typing, and filing documents. * Duties include preparing letters and legal documents from drafts ...

Vaco LLC

Legal Secretary

Orlando, FL · On-site

$30 - $32/hr

Legal Secretary Location: Orlando, FL (100% In-Office) Pay:$30-$32 per hour (based on experience) A ... Assist with billing, expense reports, and time entry Open and close client matters and maintain ...

Workway, Inc.

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Senior Legal Assistant/Paralegal

Coral Gables, FL · On-site

$90K - $110K/yr

This opportunity is best suited for a seasoned Legal Assistant, Legal Secretary, or Paralegal-level professional with substantial hands-on litigation support experience . The position supports 2-4 ...

BakerHostetler

Legal Secretary

Orlando, FL

$41K - $56K/yr

The Labor and Employment group has an excellent opportunity for a Legal Secretary in the Orlando ... C-suite executive assistant experience may substitute for a legal background. * Advanced skills in ...

BakerHostetler

Legal Secretary

Orlando, FL · On-site

$41K - $56K/yr

The Labor and Employment group has an excellent opportunity for a Legal Secretary in the Orlando ... C-suite executive assistant experience may substitute for a legal background. * Advanced skills in ...

Jackson Lewis P.C.

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a ... Communicate with clients on a regular basis. * Assist with billing review, inquiries and ...

Ogletree Deakins

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a ... Communicate with clients on a regular basis. * Assist with billing review, inquiries and ...

UF Health

Legal Secretary | Legal Services

Gainesville, FL · On-site

$39K - $54K/yr

FTE: Full-Time (1.0 FTE) The Legal Secretary provides administrative and operational support to a ... Assist with meeting logistics, agenda preparation, presentation materials, and follow-up ...

Morgan & Morgan, P.A.

Legal Assistant

Pensacola, FL

At least 1 year of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal. * Experience in Personal ...

Varnum LLP

Naples Legal Secretary

Naples, FL

$41K - $56K/yr

Legal Secretary Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six ... Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and ...

Varnum LLP

Naples Legal Secretary

Naples, FL · On-site

$41K - $56K/yr

Legal Secretary Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six ... Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and ...

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Assistant Legal Secretary information

What is an assistant legal secretary?

Assistant Legal Secretaries are administrative professionals who support lawyers and legal teams by performing clerical duties such as preparing legal documents, maintaining files, scheduling appointments, and handling correspondence. They often assist with legal research, filing court documents, and managing case files to ensure smooth office operations. Their role is essential in helping attorneys stay organized and compliant with legal procedures. Assistant Legal Secretaries typically work in law firms, corporate legal departments, or government agencies.

What are the key skills and qualifications needed to thrive as an assistant legal secretary, and why are they important?

To thrive as an Assistant Legal Secretary, you need strong organizational skills, attention to detail, and a solid understanding of legal terminology, often supported by a diploma or certificate in legal studies. Familiarity with legal case management software, transcription tools, and document management systems is typically expected. Excellent communication, discretion, and time management are standout soft skills in this role. These qualities ensure accuracy, confidentiality, and efficiency in supporting legal professionals and maintaining smooth office operations.

What are some of the common challenges faced by assistant legal secretaries, and how can they be managed effectively?

Assistant Legal Secretaries often juggle multiple tasks such as managing schedules, preparing legal documents, and communicating with clients, which can make time management a significant challenge. Prioritizing tasks and developing strong organizational skills are essential to handle urgent requests and meet tight deadlines. Additionally, maintaining confidentiality and accuracy in documentation is critical, so attention to detail and familiarity with legal terminology are important. Collaborating closely with attorneys and other legal staff also requires strong communication skills and adaptability. Employers often provide training and mentorship to help new hires overcome these challenges and grow within the legal team.

What is the difference between Assistant Legal Secretary vs Legal Secretary?

AspectAssistant Legal SecretaryLegal Secretary
CredentialsHigh school diploma; some roles may prefer legal assistant certificationsHigh school diploma; often requires legal secretary certification
Work EnvironmentSupport legal teams, often in law firms or corporate legal departmentsPrepare legal documents, manage schedules, and assist attorneys in law firms or legal offices
Employer & Industry UsageCommonly used in law firms, corporate legal departments, government agenciesWidely used in law firms, legal departments, courts

The main difference between an Assistant Legal Secretary and a Legal Secretary lies in their roles and responsibilities. An Assistant Legal Secretary often provides more administrative support and may assist with legal research, while a Legal Secretary primarily focuses on preparing legal documents and managing attorney schedules. Both roles require similar credentials and are used interchangeably in many legal environments, but the Assistant Legal Secretary may have a broader support role.

What are the most commonly searched types of Legal Secretary jobs in Florida?

The most popular types of Legal Secretary jobs in Florida are:

What cities in Florida are hiring for Assistant Legal Secretary jobs?

Cities in Florida with the most Assistant Legal Secretary job openings:

Assistant Legal Secretary jobs near you
Infographic showing various Assistant Legal Secretary job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Wilke & Botero, Attorneys at Law

Boca Raton, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 24 days ago

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Job description

Boca Raton Insurance Defense Law Firm is seeking qualified candidates to fill the position of full-time in office Legal Assistant/Legal Secretary. The law firm offers a competitive salary that is dependent on experience and we offer excellent benefits. This is an in-person job where the employee works in our Boca Raton, FL office.

Job Responsibilities:

  • Transcription of dictation (must be proficient typist)
  • Scheduling for attorneys, depositions, hearings, meetings, etc.
  • E-service filings
  • Answering phones/Taking messages
  • Monitoring attorney's emails and e-filings
  • Communicating with clients
  • Inputting billable hours in the system

Candidate Qualities:

  • Minimum 3 years of experience working as a legal assistant/legal secretary
  • Strong work ethic
  • Punctual and Reliable
  • Organizational skills
  • ​Typing proficiency - 45-60 WPM
  • Bilingual in Spanish a plus, but not a requirement for the job

Company Description

Insurance defense law firm located in Boca Raton, FL focused on providing personal, quality, and top service to all clients we serve. The law firm has earned a great reputation in the legal community and continues to strive to obtain the best results possible for its clients. Friendly staff and great work atmosphere.