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Onsite Immigration Specialist- Dallas, TX

Dallas, TX · Hybrid

$56K - $65K/yr

On-site Immigration Specialist This role is required to be on-site either in NYC or Dallas, TX. The ... * Assist with immigration issues as necessary for interns and new hires * Serve as project team ...

The Pennsylvania State University

$56K - $65K/yr

POSITION SPECIFICS Penn State Global has an opening for an International Immigration Specialist ... Reporting to the Assistant Director of International Faculty Advising, this position assists and ...

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Assistant Immigration Specialist information

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$36.5K

$61.9K

$83.5K

How much do assistant immigration specialist jobs pay per year?

As of Sep 7, 2026, the average yearly pay for assistant immigration specialist in the United States is $61,882.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $66,500.00 per year, depending on experience, location, and employer.

What does an assistant immigration specialist do?

An Assistant Immigration Specialist supports immigration lawyers or specialists by preparing and reviewing documents, maintaining client records, and assisting clients with the application process for visas, green cards, or citizenship. They help ensure that all paperwork complies with legal requirements and deadlines. They may also communicate with government agencies, schedule appointments, and provide clients with updates on their case status. This role requires strong organizational skills, attention to detail, and knowledge of immigration laws and procedures.

What are the key skills and qualifications needed to thrive as an assistant immigration specialist, and why are they important?

To thrive as an Assistant Immigration Specialist, you generally need strong knowledge of immigration laws and procedures, attention to detail, and a relevant degree or experience in legal or administrative fields. Familiarity with case management software, government portals, and document management systems is typically required. Excellent organizational skills, clear communication, and cultural sensitivity help you stand out in this role. These skills ensure accurate processing of applications, effective client support, and compliance with complex legal requirements.

What are some common challenges faced by assistant immigration specialists, and how can they be managed effectively?

Assistant Immigration Specialists often encounter challenges such as managing complex documentation, staying updated with frequently changing immigration laws, and handling tight deadlines. To manage these effectively, it’s important to develop strong organizational skills, maintain clear communication with both clients and team members, and participate in ongoing training or professional development. Building a solid understanding of legal processes and utilizing digital case management tools can also help streamline workflow and reduce errors.

What is the difference between Assistant Immigration Specialist vs Immigration Consultant?

AspectAssistant Immigration SpecialistImmigration Consultant
CredentialsTypically requires a relevant diploma or certification, sometimes a license depending on jurisdictionOften requires certification or licensing, such as ICCRC or similar
Work EnvironmentGovernment agencies, law firms, or corporate HR departmentsPrivate consulting firms or independent practice
Employer & Industry UsageUsed within government and legal sectors for assisting with immigration proceduresCommonly hired by individuals or companies for immigration advice and application assistance

While both roles involve immigration procedures, Assistant Immigration Specialists typically support government or legal teams with administrative tasks, whereas Immigration Consultants provide direct advice and services to clients seeking immigration assistance. The roles overlap in credentials and work environment but differ in client interaction and scope of responsibilities.

What cities are hiring for Assistant Immigration Specialist jobs?

Cities with the most Assistant Immigration Specialist job openings:

What are the most commonly searched types of Immigration Specialist jobs?

The most popular types of Immigration Specialist jobs are:

What states have the most Assistant Immigration Specialist jobs?

States with the most job openings for Assistant Immigration Specialist jobs include:

Assistant Immigration Specialist jobs near you

Immigration Specialist

Swoon Technology Resources LLC

Chicago, IL • On-site

$55 - $58/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Support efficient Global Mobility operations through process documentation, communication, and issue resolution.

  • Own global business travel processes by providing guidance, estimating costs and timelines, and managing related service requests with external vendors.

  • Coordinate and review immigration initiation questionnaires and filings, ensuring compliance and timely processing.

Job description

Location: Chicago,Illinois
Expected Start Date: Sep 14, 2026
Immigration Specialist - HR Operations
Contract - Pay Rate: $55-$58
Remote CT hours
The Global Mobility team supports the movement of talent across borders with a focus on compliance, employee experience, and practical business partnership. The Immigration Specialist, Global Mobility, will provide operational support for immigration and global mobility services, with a primary focus on U.S. immigration and global business travel. This role will work closely with the Global Mobility team members, report to the Immigration Program Lead, and partner with HR, business leadership, and corporate functions to support a high-quality, compliant employee experience.
Key Responsibilities
  • Support efficient Global Mobility operations through clear process documentation, timely communications, and practical issue resolution.
  • Own global business travel processes, providing country-specific guidance to employees and business leaders (including cost and timeline estimates), and timely complete related internal service request tickets in close partnership with external vendors.
  • Coordinate and review immigration initiation questionnaires and filings/applications, including business visa/work permit applications and renewals, ensuring compliance and timely processing.
  • Partner with external vendors to manage business/work visas, permits, and permanent residency applications across global entities.
  • Prepare travel letters and support advisement of onboarding compliance documentation (e.g., I-9 forms) for visa holders and business travelers, as applicable.
  • Assist in responding to business leader, employee, and vendors inquiries regarding immigration matters and case statuses, with an initial focus on North America and expanding to other countries as training allows.
  • Communicate immigration requirements, government procedures, cost estimates, and expected timelines clearly to HR partners, employees, and business leaders.
  • Monitor and maintain accurate records and reporting for immigration cases and business travel.
  • Contribute to internal content creation for mobility webpages and knowledge articles.
  • Participate in ad-hoc global mobility function project initiatives (e.g., process improvements, implementations, etc.) and stay current on global mobility industry trends.
  • Ensure adherence to Global Mobility policies, procedures, and country-specific regulations, including compliance with country laws and employee benefits.
  • Ability to network, both internally and with industry professionals, to stay up-to-date on current Global Mobility, immigration, compliance, cross-border tax, business travel, and industry trends. Virtual and in-person networking opportunities may be required to stay atop trends.

Required Skills and Experience
  • Bachelor's degree in business administration, human resources, legal studies, or related field.
  • 3-5 years of professional experience, directly supporting immigration services and cross-border business travel.
  • Strong and proven ability to work and execute effectively and autonomously within a virtual team spanning multiple time zones.
  • Ability to collaborate effectively and build trusted relationships with stakeholders across HR, operations, and business leadership. This is a role that will require you to work with new Analysts up through C-Suite and external vendor partners, so a proven ability to effectively partner with and execute these stakeholders will be critical.
  • Strong communication, organizational, and problem-solving skills with attention to detail in a fast-paced professional services environment.
  • Comfortable navigating ambiguity and explaining complex topics to non-experts. Proven ability to work in the abstract and through ambiguity (in a professional services environment) will be crucial.
  • Agile mindset with a focus on employee experience, process improvement, and confidentiality.
  • Proficient in Microsoft Word, Excel, and PowerPoint; experience in remote-first environments.

Preferred Skills and Experience
  • Experience with Workday, ServiceNow, Microsoft Office applications, and mobility/vendor platforms.
  • Familiarity with immigration laws across multiple countries.
  • Relevant certifications (e.g., SHRM, PHR/SPHR, GPHR, GMS-T) are a plus.
  • Prior experience in a global consulting or professional services firm.

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