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Assistant File Clerk Jobs in Rochester, NY (NOW HIRING)

InGenesis

Health Records Technician - (13299)

Batavia, NY · On-site

$45K - $50K/yr

In this role, you will process, distribute, and file while following HIPAA guidelines. Seeking ... Must have the ability to assist sick, injured, or aging detainees or staff exiting the building ...

O'Connell Electric Company

Associate Counsel

Victor, NY · On-site

$85K - $100K/yr

Review, analyze, and negotiate a wide range of construction-related agreements; * Assist the ... Organize, manage, store, and retrieve files; * Track and manage deadlines; * Coordinate and ...

AppleOne

administration/Clerical

Rochester, NY · On-site

$23/hr

This Administrative Support role is ideal for a detail-oriented clerk or administrative assistant ... standard forms, files, and leasing operations documentation. - Provide general clerical and ...

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All JobsAssistant File Clerk JobsAssistant File Clerk Jobs in Rochester, NY

Assistant File Clerk information

See Rochester, NY salary details

$13

$18

$23

How much do assistant file clerk jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for assistant file clerk in Rochester, NY is $18.05, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $19.66 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant File Clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What does a file clerk do?

A file clerk is responsible for organizing, maintaining, and retrieving physical or electronic files in an office or records environment. They often update filing systems, ensure documents are properly labeled, and may use database software to track records. Attention to detail and organizational skills are essential for this role.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What is the role of a clerk assistant?

A clerk assistant supports office operations by organizing and maintaining files, data entry, and handling administrative tasks. They often use office software and may need to follow specific procedures to ensure accurate record-keeping and efficient workflow.

How hard is it to become a court clerk?

Becoming an assistant file clerk typically requires a high school diploma or equivalent and strong organizational skills. The role often involves on-the-job training, familiarity with filing systems, and attention to detail; formal certifications are usually not required but can enhance prospects. The position generally has a straightforward entry process compared to more advanced legal roles.

What are Assistant File Clerks?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What job makes $10,000 a month without a degree?

While most jobs requiring no degree typically do not pay that high, some high-paying roles like sales managers, real estate brokers, or entrepreneurs can earn $10,000 or more monthly through commissions, bonuses, or business profits. These positions often require strong skills, experience, and sometimes licensing or certifications, but not necessarily a formal degree.

What are some common challenges faced by Assistant File Clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.
What are popular job titles related to Assistant File Clerk jobs in Rochester, NY? For Assistant File Clerk jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Assistant File Clerk jobs in Rochester, NY look for? The top searched job categories for Assistant File Clerk jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Assistant File Clerk jobs? Cities near Rochester, NY with the most Assistant File Clerk job openings:
Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in Rochester, NY as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,545 per year, or $18.1 per hour.

Service Billing Coordinator

Sciensbuildingsolutions

Rochester, NY • On-site

$19 - $21/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

THE POSITION IN A NUTSHELL
SciensBuilding Solutions is seeking a highly organized and detail-oriented individual to join our team as a Part Time Service Billing Coordinator. This multifaceted role involves managing billing processes and providing support with general finance and administrative tasks. The ideal candidate should possess strong communication skills, be proficient in administrative duties, and have a keen eye for accuracy and efficiency.

WHAT YOU'LL BE DOING (and doing well!)

  • Generate and process invoices for products/services provided to clients and customers.
  • Collaborate with various departments to ensure seamless workflow and customer service.
  • Ensure accurate billing information and rates are used for each transaction.
  • Reconcile billing records with financial systems to maintain consistency and accuracy.
  • Address billing-related inquiries from clients, resolving issues in a timely and professional manner.
  • Preparing and submitting quarterly pricing updates using Excel for NY State Contract jobs,
  • Track and report M/WBE subcontracting and spending to meet contract goals, and manage monthly reporting requirements, including compliance documentation.
  • Use the NYS Contract System (NYSCS) to submit utilization reports.
  • Review client purchase orders to ensure invoicing accuracy and acceptance.
  • Reconcile monitoring statements with issued vendor and customer billing.
  • Assist in compiling data for financial reports and other administrative purposes.
  • Review booking documents and set up new monitoring and service agreements accurately and on time in the ERP system.
  • Manage incoming phone calls, directing them to the appropriate departments or individuals.
  • Provide courteous and helpful customer service over the phone, addressing inquiries and resolving issues promptly; take detailed messages and relay important information to the relevant team members.
  • Facilitate effective communication within the organization, ensuring messages are relayed accurately and promptly.
  • Assist with various administrative tasks such as filing, data entry, and record maintenance.

WHAT WE LIKE ABOUT YOU

  • High school diploma or equivalent.
  • Proven experience as a billing clerk, administrative assistant, or in a similar role.
  • Familiarity with billing software and financial systems is preferred.
  • Proficient in using office software (e.g., Microsoft Office Suite, spreadsheets, email).
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Attention to detail and high level of accuracy in work.
  • Ability to handle multiple tasks efficiently and meet deadlines.
  • Demonstrated customer service skills and professionalism.
  • Discretion in handling confidential information.
  • Familiarity with government contracts or compliance reporting with M/WBE programs is a plus.

WHAT WE'RE BRINGING TO THE TABLE

  • Competitive salary based on qualifications.
  • Paid time off plan and holidays.
  • 401(k) matching.
  • Short term and long-term disability.
  • Medical, dental, and vision plans with options.
  • Life insurance.
  • Professional career development opportunities.
  • Tuition reimbursement.

$19-$21/hour, final offer based on experience

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