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Assistant File Clerk Jobs in Rochester, NY (NOW HIRING)

Monroe One BOCES

Clerk I

Fairport, NY · On-site

$18.50 - $25/hr

Clerk I JobID: 2546 * Position Type: Clerical/ Clerk I * Date Posted: 8/10/2026 * Location: Human ... files, generating operations and maintenance work requests. * Assist/backup of other HR team ...

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How much do assistant file clerk jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for assistant file clerk in Rochester, NY is $18.05, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $19.66 per hour, depending on experience, location, and employer.

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in Rochester, NY?

The most popular types of File Clerk jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Assistant File Clerk jobs?

Cities near Rochester, NY with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,545 per year, or $18.1 per hour.

Clerk I

Monroe One BOCES

Fairport, NY • On-site

$18.50 - $25/hr

Other

Posted 11 days ago

Job description

Clerk I JobID: 2546

  • Position Type:

    Clerical/ Clerk I

  • Date Posted:

    8/10/2026

  • Location:

    Human Resources/Payroll

  • Closing Date:

    08/20/2026

LOCATION OF POSITION:1000 Pittsford-Victor Road Pittsford, NY 14534 -Human Resources

TERM OF EMPLOYMENT:12-Month Position, Full-Time

STARTING DATE: As soon as possible

SALARY RANGE: $18.50 - $25.00 per hour

*Actual Salary Is Dependent Upon Education, Experience and Contract.

DUTIES:

Representative duties and responsibilities are listed, but not limited to the following:

  1. Responsible for greeting visitors and staff in a courteous, customer-focused manner, providing directions and guidance for the processes and procedures of employment of Monroe One BOCES.

  2. Answer phone, take messages or direct calls to other appropriate staff members.

  3. Assist in new employee payroll paperwork and the fingerprinting process in compliance with SAFE Schools legislation.

  4. Assist with the onboarding process.

  5. Assist in data entry for staff in distributed computer system (WinCap/Frontline).

  6. Tracking new staff orientation and mandatory annual training.

  7. Distribute department mail.

  8. General office responsibilities include filing, sending, scanning records into electronic personnel files, generating operations and maintenance work requests.

  9. Assist/backup of other HR team members with office responsibilities and projects as designated by the HR Administration.

  10. Other duties as assigned to support Human Resources.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,

(B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

*Experience as a Teller, Cashier or Salesclerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE:

Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm . You must pay the required evaluation fee.

  1. Skilled in PC applications with experience in Microsoft Word, Access and Excel preferred.

  2. Excellent verbal and written communications skills.

  3. Excellent attention to detail, organizational skills, and follow-through ability.

  4. Ability to work independently as well as in a team environment.

  5. Ability to act as a Notary Public or willingness to obtain certification preferred.

  6. Physically able to perform essential functions of the position (with or without reasonable accommodation).

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