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Assistant File Clerk Jobs in Rochester, NY (NOW HIRING)

Livingston County

Eligibility Clerk

Geneseo, NY · On-site

$23.71 - $28.04/hr

Researches paper and electronic records to obtain missing information to assist in completing case ... Good knowledge of modern office procedures, including filing systems and automated office equipment ...

U.S. District Court

Case Administrator I

Rochester, NY

$16.75 - $22.25/hr

... Clerk?s procedures. Review electronically filed documents for compliance with the rules of the ... Answer and route incoming calls and provide information. ? Assist the public in the use of ...

U.S. District Court

Case Administrator I

Rochester, NY

$16.75 - $22.25/hr

... Clerk?s procedures. Review electronically filed documents for compliance with the rules of the ... Answer and route incoming calls and provide information. ? Assist the public in the use of ...

Genesee County

Senior Financial Clerk - Typist

Batavia, NY · On-site

$23.05/hr

Supervision may be exercised over the work of one or more clerical assistants. * Does related work ... Supervises the processing, sorting, indexing, recording and filing of a variety of control records ...

Harris Beach PLLC

Records Coordinator

Rochester, NY · On-site

$21.64 - $25/hr

Do you have file, records clerk/coordinator, or data entry experience? Are you excited about the ... Provide backup support to Office Services and assist with other duties as needed Harris Beach ...

Harris Beach LLP

Records Coordinator

Rochester, NY

Do you have file, records clerk/coordinator, or data entry experience? Are you excited about the ... Provide backup support to Office Services and assist with other duties as needed Harris Beach ...

U.S. Courts

Case Administrator I

Rochester, NY · On-site +1

$45K - $73K/yr

... Clerk's procedures. Review electronically filed documents for compliance with the rules of the ... Answer and route incoming calls and provide information. * Assist the public in the use of ...

Penske

Transportation Clerk - 2nd Shift

Hopewell, NY · On-site

$21/hr

... files, customer service interaction, resolution of driver equipment requests and pallet tracking. • Maintenance and distribution of route books, daily interface with drivers, assist with driver ...

Puratos

Shipping Receiving Clerk

Rochester, NY · On-site

$16.75 - $19.75/hr

Filing shipping and receiving documents accurately and timely * Coordinates all activities ... * Assist with loading and unloading trucks * Operate equipment, such as forklifts, to move ...

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All JobsAssistant File Clerk JobsAssistant File Clerk Jobs in Rochester, NY

Assistant File Clerk information

See Rochester, NY salary details

$13

$18

$23

How much do assistant file clerk jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for assistant file clerk in Rochester, NY is $18.05, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $19.66 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant File Clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What are Assistant File Clerks?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are some common challenges faced by Assistant File Clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.
What are popular job titles related to Assistant File Clerk jobs in Rochester, NY? For Assistant File Clerk jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Assistant File Clerk jobs in Rochester, NY look for? The top searched job categories for Assistant File Clerk jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Assistant File Clerk jobs? Cities near Rochester, NY with the most Assistant File Clerk job openings:
Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in Rochester, NY as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,545 per year, or $18.1 per hour.
Office Clerk II FT - Secretary to the Assistant Superintendent for Instruction

Office Clerk II FT - Secretary to the Assistant Superintendent for Instruction

West Irondequoit Central School District

Rochester, NY • On-site

$35K - $50K/yr

Full-time

Posted 11 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary to the Assistant Superintendent for Instruction
Date Posted:
5/29/2026
Location:
District Office
Date Available:
As soon as practical
Closing Date:
06/19/2026
POSITION VACANCY
POSTING DATE - May 29, 2026
POSITION:
Secretary to the Assistant Superintendent for Instruction
7.5 hours, 12 months
(7:30 am 4:00 pm)
ASSIGNMENT:
District Office
321 List Avenue, Rochester, NY 14617
REQUIREMENTS:
Strong clerical skills and demonstrated experience in automated office environment; excellent word processing, database management skills and spreadsheet skills; strong writing skills; demonstrated ability to work with minimal supervision in a fast-paced environment. Excellent communication and people skills.
QUALIFICATIONS:
Eligible for Monroe County Civil Service Office Clerk II
(A competitive candidate must hold a current eligible title or be reachable on the current eligible list. A non-competitive candidate must be Monroe County Civil Service Eligible through the HELPS Program for the non-competitive Office Clerk II title (no exam required, but candidate must qualify for the title)
SALARY:
Salary Range $35,000 - $50,000 per year
STARTING DATE:
As soon as practical
APPLICATION PROCEDURE:
Apply for this specific posting on-line by:
https://www.applitrack.com/westirondequoit.onlineapp
by Friday, June 19, 2026
West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:
Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester, New York 14617
SECRETARY TO THE ASSISTANT SUPERINTENDENT OF INSTRUCTION
JOB DESCRIPTION
Job Summary:
Performs a wide variety of secretarial functions in the Office of Instruction. Work requires knowledge of district policy and procedures and requires judgment and initiative in order to handle effectively the wide variety of situations that arise daily.
Job Duties:
  1. Provide daily office maintenance and administrative support.
  2. Manage calendar of ASI, including scheduling a variety of district wide meetings.
  3. Maintain all home-schooling records and regular communication with home schooling families.
  4. Schedule/track observations and goal reviews.
  5. Process district-wide conference request forms (including booking of flights and hotels).
  6. Process district-wide textbook orders.
  7. Prepares purchase requisitions.
  8. Handle all COSER activity.
  9. Submit bills to BOCES for expenses and substitute costs.
  10. Monitor charge-backs
  11. Forward in-service credits due to personnel office.
  12. Enter out of district Professional Learning and in-district leadership Professional Learning into the Frontline database.
  13. Assists ASI in preparation of district-wide professional learning events.
  14. New Teacher/Mentor preparation.
  15. 3-8 Assessments - communications and supplies to secretaries, collection, organization, & transport to BOCES for scoring
  16. Create and communicate 6 day letter calendar, K-6 report card/marking period calendars.
  17. Update & send out faculty handbook annually.
  18. Organize & communicate K-6 orientation & screenings
  19. Assist in organizing application/approvals & payroll vouchers for summer curriculum work.
  20. Order and monitor staff development materials.
  21. Set up for meetings; type, copy, and collage materials.
  22. Record & process mileage reimbursement.
  23. Update and assist in monitoring monthly budget and grant reports.
  24. Type curriculum and assessment documents; bin/copy for distribution.
  25. Produce all board of Education curriculum presentation reports for ASI.
  26. Support all Office of Instruction Directors and Teachers on Special Assignment.
  27. Keep updated records on Curriculum & Instruction committee memberships, such as District Curriculum Council and DEI Coalition.
  28. Support Office of Human Resources and Business with duties as assigned.
  29. Manage student teachers/observers, manage database, connect with Principals on possible placements.
  30. Perform other duties as assigned.

Skills and Qualifications:
Per Civil Service - Office Clerk II
Full performance knowledges, skills, abilities and personal characteristics: Good knowledge of office terminology, practices, procedures, routines and equipment; good knowledge of business arithmetic and English; good knowledge of the techniques involved in record keeping; good knowledge of the techniques involved in establishing and maintaining a filing system; skill in accurately keyboarding at 40 words per minute; ability to conduct searches for information from various sources; ability to work with forms; ability to prepare written communication, arithmetic and standard written reports; ability to operate office machines such as the electronic work station, adding machine, calculator, photo copier and facsimile machine; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to deal with the public; good judgment in solving relatively complex clerical problems; initiative; resourcefulness; tact; courtesy; integrity; health commensurate with the demands of the position.

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