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Assistant File Clerk Jobs in Oregon (NOW HIRING)

East West College

Accounts Receivable Clerk

Portland, OR · On-site

$20.25 - $25.50/hr

Maintain organized filing systems for payment documentation and deposit records * Generate reports ... Communicate discrepancies or issues to the VP of Finance promptly * Assist with month-end closing ...

Diplomat Motors

Title Clerk

Troutdale, OR · On-site

$30/hr

... * Assist with the month-end title schedule cleanup and reconciliation ... Maintain organized title files for audits, reporting, and compliance reviews * Identify and flag ...

City of Umatilla, OR

Utility Clerk

Umatilla, OR · On-site

$55K - $71K/yr

Maintains cemetery records * Assist the Court Clerk in processing payments * Issues dog licenses ... Maintain organized files and workspace * Proficient in Microsoft Office Suite or similar software

WinCo Foods

WinCo Foods

Oregon City, OR · On-site

$16.75 - $20.50/hr

Job Summary Assist management with the operations of the store by performing clerk duties in the ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

WinCo Foods

Medford, OR · On-site

$16 - $19.50/hr

Job Summary Assist management with the operations of the store by performing clerk duties in the ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

WinCo Foods

Bend, OR

$18.75/hr

Job Summary Assist management with the operations of the store by performing clerk duties in the ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

Hoffman Equipment Yard

Union Payroll Clerk

Portland, OR

$21 - $27.25/hr

The Union Payroll Clerk will support our craft payroll department with the weekly processing of ... * Assist with year-end payroll activities, including tax forms and audits. * File and organize ...

Hoffman Construction

Union Payroll Clerk

Portland, OR

$21 - $27.25/hr

The Union Payroll Clerk will support our craft payroll department with the weekly processing of ... * Assist with year-end payroll activities, including tax forms and audits. * File and organize ...

Hoffman Construction

Union Payroll Clerk

Portland, OR · On-site

$21 - $27.25/hr

The Union Payroll Clerk will support our craft payroll department with the weekly processing of ... * Assist with year-end payroll activities, including tax forms and audits. * File and organize ...

City of Newport

Property and Evidence Clerk

Newport, OR · On-site

$4.2K - $5.4K/mo

Maintain case report files and route records to appropriate agencies. Enter citations, field ... Answer incoming phone calls and assist walk-in visitors at the service counter. Process subpoenas ...

Fred Meyer

HOME/RELIEF ASST DEPT LEADER

Portland, OR · On-site

Assist with the management of the department, maximize all financial opportunities, and assume the ... Review supply needs and recap to File Maintenance Clerk * Verify accuracy of Toy & Variety ...

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Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in Oregon?

The most popular types of File Clerk jobs in Oregon are:

What cities in Oregon are hiring for Assistant File Clerk jobs?

Cities in Oregon with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you

Accounts Receivable Clerk

East West College

Portland, OR • On-site

$20.25 - $25.50/hr

Part-time

Re-posted 19 days ago

Job description

Accounts Receivable Clerk


Reports to: Finance Manager


Position Overview

The Accounts Receivable Clerk plays a critical role in maintaining accurate financial records and supporting revenue collection across all areas of East West College's operations. East West College is a vocational school specializing in massage therapy education. This position is responsible for processing and recording all incoming payments, preparing bank deposits, and ensuring accurate posting of revenue in QuickBooks. The ideal candidate is detail-oriented, have at least 5 years experience working with student receivables, and able to provide friendly, professional customer service to students and clients.


Key Responsibilities

Revenue Processing & Recording

  • Prepare daily deposits of income from all sources including student tuition, continuing education fees, classroom rentals, campus store sales, and massage clinic services
  • Post income accurately to appropriate accounts in QuickBooks, maintaining organized and current financial records
  • Reconcile payment receipts with bank deposits and QuickBooks entries
  • Process credit card, check, and cash payments according to established procedures
  • Be familiar with PalPay, Square, or similar merchant account processing software

Student Account Support

  • Accept and process payments from students for tuition and fees
  • Serve as backup to the Student Accounts Coordinator in their absence
  • Provide information to students regarding payment plans, balances, and payment options
  • Support student payment agreement administration as needed

Administrative Duties

  • Maintain organized filing systems for payment documentation and deposit records
  • Generate reports on revenue collection as requested
  • Communicate discrepancies or issues to the VP of Finance promptly
  • Assist with month-end closing procedures related to accounts receivable


Qualifications

Required:

  • Minimum 5 years experience in accounts receivable, bookkeeping, or related financial role
  • Proficiency with QuickBooks or similar accounting software
  • Strong attention to detail and accuracy with numerical data
  • Excellent organizational skills and ability to manage multiple revenue streams
  • Professional communication skills for interacting with students and staff
  • Basic proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred:

  • Experience in educational or service industry settings
  • Familiarity with student account management or payment plan administration
  • Associate's degree in accounting, business, or related field


Skills & Competencies

  • Accuracy and attention to detail
  • Time management and ability to meet daily deposit deadlines
  • Customer service orientation
  • Discretion and confidentiality with financial information
  • Problem-solving abilities
  • Reliable and dependable


Work Environment

  • Office setting in downtown Portland
  • Standard business hours with occasional flexibility
  • Collaboration with finance, admissions, and student services teams


You're a Great Fit If You

  • Love people and genuinely enjoy helping others feel welcome
  • Stay calm and organized even when things get busy
  • Are a natural team player who jumps in to help wherever needed
  • Communicate clearly and professionally in person, on the phone, and in writing
  • Can juggle multiple tasks and switch gears throughout the day
  • Pay attention to details (but don't lose sight of the bigger picture)
  • Are comfortable with basic computer systems and willing to learn new ones


Why You'll Love Working Here

  • Be part of a mission-driven educational community
  • Work in downtown Portland with easy access to public transportation
  • Join a supportive, collaborative team environment
  • Make a real difference in students' educational journeys


How to Apply

Send your resume and a cover letter telling us why you'd be a great fit for this role.


We can't wait to meet you!


East West College is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply