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Assistant File Clerk Jobs in Oregon (NOW HIRING)

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $20/hr

Description Job Posting Title Admin Clerk We are looking for a responsible Administrative Assistant ... * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

Team Kia of Bend

Automotive Deal Clerk

Bend, OR · On-site

$19 - $23.75/hr

As a Deal Clerk, you will play a crucial role in ensuring the accuracy and efficiency of our ... Maintain organized records and files for easy retrieval and reference. * Assist customers with ...

Team Kia of Bend

Automotive Deal Clerk

Bend, OR · On-site

$19 - $23.75/hr

As a Deal Clerk, you will play a crucial role in ensuring the accuracy and efficiency of our ... Maintain organized records and files for easy retrieval and reference. * Assist customers with ...

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $20/hr

Description Job Posting Title Admin Clerk We are looking for a responsible Administrative Assistant ... * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

Team Kia of Bend

Automotive Deal Clerk

Bend, OR · On-site

$19 - $23.75/hr

As a Deal Clerk, you will play a crucial role in ensuring the accuracy and efficiency of our ... Maintain organized records and files for easy retrieval and reference. * Assist customers with ...

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $20/hr

Job Type Full-time Description Job Posting Title Admin Clerk We are looking for a responsible ... * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

WinCo Foods

Lead Clerk

Bend, OR · On-site

$17.50 - $20.75/hr

Overview Job Summary Assist management with the operations of the store by performing clerk duties ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

Lead Clerk

Oregon City, OR · On-site

$17.75 - $20.75/hr

Overview Job Summary Assist management with the operations of the store by performing clerk duties ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

Lead Clerk

Oregon City, OR · On-site

$17.75 - $20.75/hr

Overview Job Summary Assist management with the operations of the store by performing clerk duties ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

Lead Clerk

Bend, OR · On-site

$18.75/hr

Overview Job Summary Assist management with the operations of the store by performing clerk duties ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

Lead Clerk

Medford, OR · On-site

$16.75 - $19.75/hr

Overview Job Summary Assist management with the operations of the store by performing clerk duties ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

Lead Clerk

Medford, OR · On-site

$16.75 - $19.75/hr

Overview Job Summary Assist management with the operations of the store by performing clerk duties ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

WinCo Foods

Lead Clerk

Medford, OR · On-site

$16.75 - $19.75/hr

Overview Job Summary Assist management with the operations of the store by performing clerk duties ... UPC codes not on file, scan pricing errors, etc.). * May fill department racks/shelves, displays ...

City of Umatilla (OR)

Utility Clerk

Umatilla, OR · On-site

$55K - $71K/yr

... records Assist the Court Clerk in processing payments Issues dog licenses Maintains taxi ticket ... files and workspace Proficient in Microsoft Office Suite or similar software Basic math skills ...

Grande Ronde Hospital

Diet Clerk

La Grande, OR · On-site

$20.99 - $28.94/hr

... and nursing units. * Assist in planning, modifying, and implementing menu preparation ... Manual dexterity required for typing, filing, handling paperwork, and operating office equipment.

VETERINARY SERVICE INC

PURCHASING CLERK

Albany, OR · On-site

$20 - $22/hr

The Purchasing Clerk will assist with purchase order maintenance, product setup and updates ... filing, and copying. * Typing proficiency of approximately 45-50 words per minute. * Ability to ...

East West College

Accounts Receivable Clerk

Portland, OR · On-site

$20.25 - $25.50/hr

Maintain organized filing systems for payment documentation and deposit records * Generate reports ... Communicate discrepancies or issues to the VP of Finance promptly * Assist with month-end closing ...

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All JobsFile Clerk JobsAssistant File Clerk JobsAssistant File Clerk Jobs in Oregon

Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in Oregon?

The most popular types of File Clerk jobs in Oregon are:

What cities in Oregon are hiring for Assistant File Clerk jobs?

Cities in Oregon with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you

Admin Clerk

Team Kia of Bend

Bend, OR • On-site

$18 - $20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 17 days ago

Job description

Description

Job Posting Title Admin Clerk Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Scanning
  • Mailing out Checks
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Maintain contact lists
  • Obtaining Loan payoff verifications
  • Light Accounting
  • Provide general support 
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

  • Working hours expected to be approximately 40 hr/week
  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary preferred.

Benefits:

  • Paid time off (PTO) for vacation, personal, and sick days.
  • Matching contribution to your 401K retirement savings plan.
  • Employee discount on vehicle purchases, servicing, and parts.
  • Medical, dental, and vision insurance coverage for you and your eligible dependents.
  • Life insurance.
  • Certified DailyPay partner. 
  • Employee Assistance program. 

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