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Assistant Event Manager Jobs in Arizona (NOW HIRING)

Insignia Event Services

Lead, Events

Glendale, AZ · On-site

Compile event expenses and supporting documentation for leadership review * Assist the Manager, Events with on-site logistics and event execution * Support team success by stepping in where needed ...

TEEMA

Healthcare Executive Assistant

Phoenix, AZ · On-site

$48 - $50/hr

Job Summary Healthcare Executive Assistant TEEMA Contract In-Office | Phoenix, AZ, United States ... event planning and internal communications to boost visibility of objectives. * Prepare and manage ...

Rawhide

Safety & Security Officer

Chandler, AZ · On-site

Event Operations:Assist with crowd management before, during, and after events to promote guest safety and efficient movement throughout the venue.Direct pedestrian and vehicle traffic as assigned.

Rawhide

Safety & Security Officer

Chandler, AZ · On-site

$18.50/hr

Event Operations: * Assist with crowd management before, during, and after events to promote guest safety and efficient movement throughout the venue. * Direct pedestrian and vehicle traffic as ...

Rawhide Inc

Safety & Security Officer

Chandler, AZ · On-site

Event Operations: * Assist with crowd management before, during, and after events to promote guest safety and efficient movement throughout the venue. * Direct pedestrian and vehicle traffic as ...

Wild horse pass

Safety & Security Officer

Chandler, AZ · On-site

Event Operations: * Assist with crowd management before, during, and after events to promote guest safety and efficient movement throughout the venue. * Direct pedestrian and vehicle traffic as ...

Rawhide

Seasonal Event Barback II

Chandler, AZ · On-site

$19/hr

Inventory Management: Monitor inventory levels and report shortages to the bartenders & event manager. Assist with inventory counts and restocking before and after events. Guest Interaction: Provide ...

Wild horse pass

Seasonal Event Barback II

Chandler, AZ · On-site

Inventory Management: Monitor inventory levels and report shortages to the bartenders & event manager. Assist with inventory counts and restocking before and after events. Guest Interaction: Provide ...

Rawhide

Seasonal Event Barback II

Chandler, AZ · On-site

$19/hr

Inventory Management: Monitor inventory levels and report shortages to the bartenders & event manager. Assist with inventory counts and restocking before and after events.Guest Interaction: Provide ...

iT1

Event Coordinator

Tempe, AZ · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Manage all aspects of event execution, including venue coordination, exhibitor registrations ... Record all event costs for accuracy * Assist in annual budget planning to forecast following year ...

iT1

Event Coordinator

Tempe, AZ · On-site +1

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Manage all aspects of event execution, including venue coordination, exhibitor registrations ... Record all event costs for accuracy * Assist in annual budget planning to forecast following year ...

PrePass

Marketing Coordinator - Events

Phoenix, AZ · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... * Assist with special projects and other marketing initiatives as assigned. Requirements Qualifications Required * Bachelor's degree in Marketing, Communications, Event Management, Business, or a ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the most commonly searched types of Event Manager jobs in Arizona?

The most popular types of Event Manager jobs in Arizona are:

What cities in Arizona are hiring for Assistant Event Manager jobs?

Cities in Arizona with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you
Infographic showing various Assistant Event Manager job openings in Arizona as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 2% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Lead, Events

Insignia Event Services

Glendale, AZ • On-site

Part-time

Re-posted 6 days ago

Job description

Background:
Insignia Event Services is a leading event solutions provider, directly affiliated with the Arizona Cardinals, proudly producing all events at State Farm Stadium, including Arizona Cardinals home games. Complementing the events at State Farm Stadium, Insignia Event Services exclusively manages Sportsman's Park and Heritage at Sportsman's Park, offering flexible venues for everything from pre-game activities and tailgating to concerts, festivals, corporate events, and graduations. Our services range from full-service event production, staging, and equipment rental to live presentation and transportation logistics, making us a trusted partner for exceptional events in Arizona.
Guided by The Insignia Way, we are committed to creating meaningful and memorable experiences through integrity, collaboration, and a commitment to excellence.
Job Summary:
The Event Lead supports the planning and execution of events with a focus on event day operations, client coordination, and on-site logistics. This role serves as a key point of contact for internal teams, clients, vendors, and event partners, ensuring events are executed efficiently and to Insignia's standards.
The ideal candidate is customer-focused, highly organized, and able to lead in fast-paced environments while delivering exceptional event experiences. This individual demonstrates a commitment to delivering high-quality work, communicating effectively, and working positively with others in a collaborative, team-oriented environment.
Primary Responsibilities:
  • Provide exceptional customer service while maintaining strong professional relationships with clients, vendors, and event partners

  • Support end-to-end event execution, including setup, event operations, and breakdown

  • Lead event setup and strike in coordination with the Event Operations team

  • Manage venue load-ins and loadouts while maintaining safety standards

  • Prepare and maintain event data, timelines, and operational documents while partnering with parking, operations, and production teams to execute event needs

  • Coordinate event details before and after events, including vendor communications, city officials, and internal departments

  • Prepare and distribute event communications and confirmation details to internal teams

  • Coordinate permits, inspections, and compliance requirements, including Fire Marshal approvals, city permits, and Extension of Premise documentation

  • Serve as the primary point of contact during event breakdown, including event packing, equipment inventory, and communication with sponsors and partners

  • Assist with planning and preparation for upcoming events

  • Attend staffing meetings, pre-event meetings, client meetings, walkthroughs, and event planning sessions

  • Support event inquiries and assist with gathering information for the Events Department

  • Compile event expenses and supporting documentation for leadership review

  • Assist the Manager, Events with on-site logistics and event execution

  • Support team success by stepping in where needed and maintaining a collaborative, team-first approach to execution

  • Other duties as assigned

Qualifications/Requirements:
  • At least one (1) year of customer service experience required

  • Previous event, event coordination, management, or team lead experience preferred

  • Strong interpersonal, verbal, and written communication skills

  • Strong organizational skills with attention to detail

  • Ability to perform effectively in fast-paced, high-pressure environments

  • Customer-service mindset with a focus on delivering high-quality experiences

  • Ability to work independently and within a team environment

  • A team player who cares about the team's success and contributes to a positive team environment

  • All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.

Physical Requirements & Work Environment
  • Must have a valid driver's license

  • Ability to stand and walk for extended periods and lift up to 50 lbs

  • Ability to work indoors and outdoors in varying weather conditions

  • Flexible schedule, including evenings, weekends, and holidays

  • Must be available to work all Arizona Cardinals home games during the NFL 2026-2027 season

  • Availability to work up to four events per month

All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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