Assistant Destination Event Planning Jobs in Colorado

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Elk Ave Hospitality is hiring for the following opportunity:

• Sales & Events Coordinator

Position Summary

As Sales & Events Coordinator, I am responsible for managing and executing private events, group reservations, and special functions across Elk Ave Hospitality. I support the growth of the business by building relationships, generating leads, planning details, and helping ensure each event exceeds guest expectations.

This role blends sales, planning, and hospitality. I serve as a key point of contact for guests before, during, and after their event while helping drive revenue growth and protect the guest experience.

Benefits and Perks

• Base salary plus generous commission structure
• Employee dining discounts and perks
• A vibrant, supportive team environment
• Opportunities for growth and advancement within Elk Ave Hospitality
• The chance to live and work in one of Colorado’s most remarkable mountain communities

Key Responsibilities

Sales and Business Development

• As Sales & Events Coordinator, I proactively generate leads for private dining, corporate events, and social gatherings.
• I respond promptly and professionally to inquiries by phone, email, and in person.
• I prepare proposals, quotes, and contracts for events with clarity and attention to detail.
• I build and maintain strong client relationships that encourage repeat business and referrals.
• I help grow event revenue by identifying opportunities and following through with consistency and professionalism.

Event Planning and Coordination

• I manage events from initial inquiry through planning, execution, and post-event follow-up.
• I collaborate with kitchen and service teams to help ensure seamless event delivery.
• I manage event timelines, floor plans, guest counts, and special requests with strong attention to detail.
• I support event setup and breakdown to help ensure each event is well organized and guest-ready.
• I help create private dining and event experiences that are polished, memorable, and aligned with brand standards.

Guest Communication and Service

• I serve as a primary point of contact for guests before, during, and after their experience.
• I handle group reservations, VIP requests, and special event details with professionalism and care.
• I respond promptly and thoughtfully to guest inquiries via phone, email, and other communication channels.
• I track guest preferences and personalized experiences to help encourage repeat visits and lasting relationships.
• I represent Elk Ave Hospitality with warmth, confidence, and strong follow-through.

Administrative Organization and Reporting

• I maintain accurate records of bookings, contracts, deposits, payments, and event details.
• I track event performance and support regular reporting on sales activity and results.
• I help ensure that event records and communication are organized, current, and easy to follow.
• I support compliance with health, safety, and licensing requirements as they relate to events.
• I protect the details of the business through strong organization, communication, and accountability.

Qualifications

• Experience in hospitality, event planning, or sales required
• Restaurant or hospitality group experience is a plus
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor and commitment to strong guest service
• Strong work ethic, reliability, and accountability

Preferred Skills and Experience

• Experience with private dining, group reservations, or special event coordination
• Experience with sales processes, proposal writing, and client follow-up
• Comfort using Microsoft Office and event management tools
• Strong written and verbal communication skills
• Ability to multitask, stay organized, and manage timelines effectively
• Strong guest service instincts and a genuine interest in hospitality
• Experience collaborating with culinary and service teams to execute events successfully

Physical and Position Requirements

• Must be able to stand and move for extended periods as needed during events
• Must be able to walk event spaces, assist with setup details, and remain active during service periods
• Must be able to work efficiently in a fast-paced hospitality environment
• Must be capable of adjusting to changes in pace, priorities, and guest needs
• Must be able to work evenings and weekends when events require
• Must be able to communicate clearly and professionally in person, by phone, and in writing

Important Position Information

This position is compensated with a base salary plus generous commission structure. Schedule needs may vary based on event volume, guest needs, and business demands.

What Success Looks Like in This Role

Success in this position means growing event sales while creating polished, memorable, and well-executed guest experiences. I bring organization, urgency, professionalism, and hospitality to every interaction. I communicate clearly, follow through consistently, live the core values, and help ensure Elk Ave Hospitality delivers private events and group experiences that reflect the standards of the brand.