ZipRecruiter

Log In

1

Assistant Destination Event Planning Jobs in Colorado

City of Englewood

Events Supervisor

Englewood, CO · On-site

Events Assistant and Englewood Volunteers ESSENTIAL DUTIES & RESPONSIBILITIES The listed examples ... Event Planning and Procedures * Public Speaking/ Public Engagement * Community Relations and ...

City of Englewood

Events Supervisor

Englewood, CO · On-site

Events Assistant and Englewood Volunteers ESSENTIAL DUTIES & RESPONSIBILITIES The listed examples ... Event Planning and Procedures * Public Speaking/ Public Engagement * Community Relations and ...

GMA Consulting

Executive Assistant

Denver, CO · On-site

$65K - $75K/yr

Job Title: Executive Assistant Company: GMA Consulting, LLC Pay Range: $65,000-$75,000 Location ... Coordinate meetings, travel arrangements, and event planning for executives. * Handle a limited ...

Champion Windows

Administrative Assistant

Denver, CO

$18.50 - $25/hr

... show and event planning, creating or updating presentation software files, tracking budgets and ... Your specific duties as an Administrative Assistant will include: * Booking events - this includes ...

BeloForm Craft

Marketing Assistant

Denver, CO

Marketing Assistant Location: Denver, CO Department: Marketing Reports to: Marketing Manager Job ... event planning, and campaign tracking. This is an excellent opportunity for someone looking to ...

Walkerdunlop

Assistant Vice President, Events

Denver, CO · On-site +1

$100K - $110K/yr

The Impact You Will Have The Assistant Vice President (AVP), reporting to the Vice President (VP), ... event planning. * Experience with Adobe Creative Suite, Salesforce, Bizzabo, Box, and Asana ...

previous pagenext page

Showing results 21-40

All JobsDestination Event Planning JobsAssistant Destination Event Planning JobsAssistant Destination Event Planning Jobs in Colorado

Assistant Destination Event Planning information

What are the key skills and qualifications needed to thrive as an assistant destination event planner?

To thrive as an Assistant Destination Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and travel coordination systems is typically required. Excellent communication, problem-solving abilities, and cultural awareness are soft skills that help you excel in this role. These competencies ensure seamless event execution, client satisfaction, and the ability to manage complex logistics in diverse locations.

What are some common challenges faced when coordinating destination events as an assistant destination event planner?

Assistant Destination Event Planners often encounter challenges such as managing logistics across different time zones, coordinating with local vendors who may have varying business practices, and handling last-minute changes due to travel disruptions or weather. Clear communication and strong organizational skills are essential to keep all stakeholders aligned, especially when working remotely with venues and suppliers. Building reliable relationships with local contacts and being adaptable can help address these challenges efficiently, ensuring successful event execution.

What is an assistant destination event planner?

An Assistant Destination Event Planner is a professional who supports the planning and coordination of events, such as weddings, conferences, or corporate retreats, in locations away from the client's hometown. They help with logistics, vendor coordination, travel arrangements, and on-site event management to ensure everything runs smoothly. Their role often involves working closely with clients, handling administrative tasks, and addressing any issues that arise before and during the event. This position requires strong organizational skills, attention to detail, and the ability to adapt to different cultures and locations.

What is the difference between Assistant Destination Event Planning vs Event Coordinator?

AspectAssistant Destination Event PlanningEvent Coordinator
CredentialsHigh school diploma, certifications in event planning preferredHigh school diploma, certifications often beneficial
Work EnvironmentTravel to destinations, work on-site at event locationsOffice-based with on-site event presence
Employer & IndustryEvent planning companies, travel agencies, hospitalityEvent planning firms, corporate, nonprofit, hospitality
Search & Comparison IntentAssisting in planning, supporting destination eventsManaging event logistics, overseeing event execution

Assistant Destination Event Planning roles focus on supporting the planning process for destination events, often involving travel and coordination with vendors. Event Coordinators handle the overall management and execution of events, ensuring everything runs smoothly. While both roles require similar credentials and work in related environments, their responsibilities differ in scope and focus.

What are popular job titles related to Assistant Destination Event Planning jobs in Colorado? For Assistant Destination Event Planning jobs in Colorado, the most frequently searched job titles are:
What job categories do people searching Assistant Destination Event Planning jobs in Colorado look for? The top searched job categories for Assistant Destination Event Planning jobs in Colorado are:
Assistant Destination Event Planning jobs near you

Events Supervisor

City of Englewood

Englewood, CO • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

POSITION SUMMARY
The Events Supervisor performs professional level work organizing community events, community engagement and volunteer programs. Plans, organizes, implements, and coordinates all activities associated with community and business outreach, and community volunteer projects and events. Acts as the primary resource and coordinator for city-wide special events.
REPORTING RELATIONSHIPS
Reports to: Open Space Manager
Direct Reports: Events Assistant and Englewood Volunteers
ESSENTIAL DUTIES & RESPONSIBILITIES
The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary.
  • Participates as an active member of the Parks, Recreation, Library and Golf Department team, contributing to strategic planning and operational oversight.
  • Oversees and coordinates the planning, development, budgeting, and implementation of citywide special event programs and projects, serving as the City's primary point of contact for special events.
  • Coordinates all aspects of citywide special events, including marketing, contracting, sponsorship solicitation, and post-event evaluation.
  • Selects, negotiates with, and manages vendors and contractors, and monitors compliance with contract terms, deliverables, and timelines.
  • Obtains and manages required special event permits, right-of-way and alcohol permits, and certificates of insurance from vendors and event partners; ensures events comply with ADA accessibility requirements.
  • Develops event-specific risk management, crowd management, and emergency action plans in coordination with Police, Fire, and other public safety partners.
  • Supervises assigned staff and volunteers, including scheduling, training, performance evaluation, and, when necessary, corrective action.
  • Encourages resident, school, and business participation in community events, and develops educational materials for print and digital platforms.
  • Delivers presentations to, and partners with, community groups, boards, and commissions to foster positive, two-way communication between the City, residents, and businesses.
  • Works collaboratively with the community to develop solutions to ongoing issues, and maintains strong working relationships with City departments, City Council, and boards and commissions.
  • Identifies volunteer opportunities and programs, and partners with departmental volunteer coordinators to recruit, train, deploy, and recognize volunteers.
  • Serves as liaison with the Police Department, neighboring municipalities, and other local, state, and federal agencies on community engagement matters, ensuring compliance with applicable service level agreements.
  • Develops and manages a comprehensive citywide Sponsorship Program that integrates sponsorship opportunities and collaboration across departments, and oversees the City's Naming Rights program.
  • Monitors revenues and expenditures to ensure the effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
  • Researches and applies for grants supporting volunteer programs and community engagement initiatives, as directed.

Other Duties & Responsibilities:
  • Provides support as requested for departmental events that support community engagement.
  • Performs other duties as assigned and required.
EDUCATION
  • Bachelor's degree preferred.
RELATED WORK EXPERIENCE
  • Minimum of three years of experience in community relations and/ or event management.

An equivalent combination of education, training and relevant job experience may be substituted.
LICENSES, REGISTRATIONS, or CERTIFICATIONS
Required Driver's License: Valid Colorado driver's license and a clear or acceptable Motor Vehicle Record (MVR)
Preferred: Certified Special Events Professional (CSEP), Certified Meeting Professional (CMP), or Certified Park and Recreation Professional (CPRP).
KNOWLEDGE, SKILLS & ABILITIES
Knowledge
Advanced knowledge of:
  • Event Planning and Procedures
  • Public Speaking/ Public Engagement
  • Community Relations and Community Engagement
  • Volunteer Coordination
  • Sponsorship Administration

Working Knowledge:
  • Microsoft Office and standard Windows-based applications

Basic knowledge of:
  • Budgeting and financial monitoring
  • Data collection and reporting
  • Social media platforms
  • Staff supervision
  • City policies and procedures
  • Grant writing and administration
  • Communication with internal and external partners
Skills and Abilities
  • Computer Skills - Proficient in developing presentations and spreadsheets.
  • Communication - Advanced skills in developing and delivering presentations, and in building and maintaining working relationships with employees, the public, and partner agencies.
  • Analytical - Advanced ability to evaluate program effectiveness and efficiency.
  • Project Management - Advanced ability to facilitate meetings and supervise volunteer programs.
  • General Management - Strong budget management skills.
  • Supervisory - Ability to manage, motivate, and evaluate staff and volunteers.
SALARY RANGE
$75,671 - $113,507/Annual Salary
BENEFITS
The City of Englewood offers a comprehensive benefits package including but not limited to:
  • Medical, Dental, and Vision Plans
  • Retirement Plans
  • Paid Time Off
  • Paid Sick Leave
  • 12 Paid Holidays

More information about our benefits can be found here
PHYSICAL EXERTION
☐ Exerting up to 10 pounds of force occasionally (multiple times a week) and/or a negligible amount of force frequently (multiple times a day) or constantly to lift, carry, push, pull or otherwise move objects.
☒ Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
☐ Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
☐ Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
☐ Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.
WORKING CONDITIONS
Work is performed in a standard office environment and in the field. The employee is exposed to various weather conditions including wet, hot and cold conditions. Also exposed to various environmental conditions which may include excessive noise; solvents, grease, and oils; slippery or uneven walking surfaces.
Encounters with hazardous conditions (including electrical currents, heavy equipment, fumes, bodily fluids, extreme temperatures, threatening behaviors, inadequate lighting, restricted movement, or intense noise) is:
☐ Limited (less than 1% of Time)
☒ Seldom (10%-25% of Time)
☐ Frequent (greater than 50% of Time)
☐ Infrequent (1-10% of Time)
☐ Moderate (26%-50% of Time)
APPLICATION DEADLINE
Open until filled
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Apply