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Assistant Client Coordinator Jobs in Virginia (NOW HIRING)

Mainspring Recovery

Client Care Coordinator

Lynchburg, VA · On-site

$15 - $18/hr

Job Title: Client Care Coordinator Reports To: Facilities Manager Department: Administration ... Transport clients to and from medical, clinical, and ancillary appointments as assigned. * Assist ...

Mainspring Recovery

Client Care Coordinator

Lynchburg, VA · On-site

$15 - $18/hr

Job Title: Client Care Coordinator Reports To: Facilities Manager Department: Administration ... Transport clients to and from medical, clinical, and ancillary appointments as assigned. * Assist ...

Banfield

Client Service Coordinator

Virginia Beach, VA · On-site

$16 - $20.75/hr

CLIENT SERVICE COORDINATOR This posting will remain open for a minimum of two weeks from the pos ... ?? * Assist outgoing clients by providing all necessary instructions, information and invoices ...

Banfield

Client Service Coordinator

Quantico, VA · On-site

$19.50 - $25.25/hr

Client Service Coordinator A career at Banfield means you'll find yourself working in the pet ... * Assist outgoing clients by providing all necessary instructions, information and invoices ...

Banfield Pet Hospital

$16.75 - $21.75/hr

CLIENT SERVICE COORDINATOR This posting will remain open for a minimum of two weeks from the ... * Assist outgoing clients by providing all necessary instructions, information and invoices ...

Banfield

Client Service Coordinator

Leesburg, VA · On-site

$18.25 - $23.75/hr

CLIENT SERVICE COORDINATOR This posting will remain open for a minimum of two weeks from the ... * Assist outgoing clients by providing all necessary instructions, information and invoices ...

Banfield Pet Hospital

Client Service Coordinator

Herndon, VA · On-site

$18.50 - $24.25/hr

Client Service Coordinator SUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC ... * Assist outgoing clients by providing all necessary instructions, information and invoices ...

Banfield

Client Service Coordinator

Annandale, VA · On-site

$17.70 - $22.62/hr

Client Service Coordinator SUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC ... Assist outgoing clients by providing all necessary instructions, information and invoices ...

Always Family HomeCare

RN Care Manager

Vienna, VA

$40 - $55/hr

Duties depend on specific client needs, and may change over time. Accompany the client to doctor appointments, assist with coordinating client care between different providers. Make recommendations ...

Banfield

Client Service Coordinator

Falls Church, VA · On-site

$17.70 - $22.62/hr

Client Service Coordinator SUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC ... Assist outgoing clients by providing all necessary instructions, information and invoices ...

Banfield

Client Service Coordinator

Vienna, VA · On-site

$17.70 - $22.62/hr

Client Service Coordinator SUMMARY OF JOB PURPOSE AND FUNCTIONThe Client Service Coordinator ("CSC ... Assist outgoing clients by providing all necessary instructions, information and invoices ...

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Assistant Client Coordinator information

What are some common challenges faced by assistant client coordinators, and how can they be addressed?

Assistant Client Coordinators often juggle multiple tasks while serving as the primary point of contact between clients and internal teams. Common challenges include managing competing deadlines, ensuring clear communication among stakeholders, and maintaining high levels of client satisfaction. To address these challenges, it’s helpful to develop strong organizational skills, proactively clarify client expectations, and regularly update both clients and team members on project progress. Embracing collaborative tools and maintaining a solution-oriented mindset can also make the role more manageable and rewarding.

What are the key skills and qualifications needed to thrive as an assistant client coordinator, and why are they important?

To thrive as an Assistant Client Coordinator, you need strong organizational skills, attention to detail, and a background in customer service or administration, often supported by an associate’s or bachelor’s degree. Familiarity with CRM software, scheduling tools, and office productivity suites is typically required. Exceptional interpersonal skills, proactive communication, and problem-solving abilities help you excel in managing client relationships. These competencies ensure efficient coordination, client satisfaction, and smooth workflow within client-focused environments.

What is the difference between Assistant Client Coordinator vs Client Service Associate?

AspectAssistant Client CoordinatorClient Service Associate
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; customer service experience often preferred
Work EnvironmentOffice setting, supporting client management teamsOffice or call center, handling client inquiries and support
Employer & IndustryFinancial services, insurance, or consulting firmsBanking, financial institutions, or service-based industries
Search & Comparison IntentRoles supporting client coordination and administrative tasksRoles focused on client support and service delivery

The Assistant Client Coordinator typically handles administrative and coordination tasks within client management teams, often requiring some post-secondary education. In contrast, a Client Service Associate focuses more on direct client support, communication, and service delivery, often with a stronger emphasis on customer interaction. Both roles are common in financial and service industries, but they differ in responsibilities and daily activities.

What does an assistant client coordinator do?

An Assistant Client Coordinator supports the client relations team by managing client communications, scheduling appointments, and ensuring that clients receive timely and accurate information. They often assist with administrative tasks, help resolve client issues, and maintain records of client interactions. Their role is essential in ensuring a smooth workflow and high client satisfaction within the organization.
What are popular job titles related to Assistant Client Coordinator jobs in Virginia? For Assistant Client Coordinator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant Client Coordinator jobs in Virginia look for? The top searched job categories for Assistant Client Coordinator jobs in Virginia are:
What cities in Virginia are hiring for Assistant Client Coordinator jobs? Cities in Virginia with the most Assistant Client Coordinator job openings:
Assistant Client Coordinator jobs near you

Client Services Coordinator

MOUNTAIN EMPIRE OLDER CITIZENS INC

Big Stone Gap, VA • On-site

$41K - $46K/yr

Full-time

Posted 4 days ago

Job description

JOB SUMMARY: The Client Services Coordinator is responsible for all functions of the Pharmacy Connect of Southwest Virginia Program, which assists people of all ages to apply for free medications from participating pharmaceutical companies. The area to be served is Wise, Lee, and Scott counties and the City of Norton. The Client Services Coordinator will also function as an assistant to the Care Coordination department.


JOB RESPONSIBILITIES:

  • Accepts referrals for services from the elderly, non-elderly, their families, and the community
  • Assists with the application process by inputting patient data into the Pharmacy Connection software program
  • Provides assistance and direction to applicants in securing necessary documentation for program eligibility as required by each pharmaceutical company
  • Handles the large volume of telephone calls to and from clients and their medical providers which are necessary for determining eligibility or for problem solving
  • Processes pharmacy re-orders in a timely manner
  • Maintains client files with current and up-to-date information
  • Make home visits as needed to assist those applicants who cannot come to the MEOC office to apply
  • Assists with training for MEOC staff about the Pharmacy Connect program and the application process
  • Attends functions within the service area to educate and promote Pharmacy Connect, as well as other MEOC programs as needed
  • Prepares, maintains, and submits data, reports, or other statistical information as needed in a timely manner
  • Provides assistance and support as needed to other partners within the Pharmacy Connect of Southwest Virginia Partnership
  • Acts as a responsible advocate for the elderly of Planning District 1
  • Identify service and support needs and develop resources to meet those needs.
  • Provide communication, referral, information and assistance service
  • Maintain spreadsheets for program and funding reports.
  • Assist with developing and implementing policies and procedures for the operation of Care Coordination department in compliance with Virginia Department for Aging and Rehabilitative Services (VDARS) and other funding sources.
  • Provide direct counseling or make appropriate referrals for individuals in need of insurance assistance.
  • Perform required record keeping, reporting and program monitoring.
  • Assist with fundraising.
  • Attend agency staff meetings as well as Care Coordination team meetings as required.
  • Enters and/or documents everything in Peerplace, Virginia’s No Wrong Door Tool.
  • Assist clients with emergency services, working closely with the Director of Care Coordination and/or Care Coordinators.
  • Provide back-up coverage for front desk phones as needed.
  • Assist with all Care Coordination calls
  • Performs such other duties as may be required by the Director of Care Coordination or the Executive Director of Mountain Empire Older Citizens, Inc.

ESSENTIAL FUNCTIONS:

  • Excellent listening, interviewing, and oral and written communication skills
  • Previous experience in interviewing, advocating and problem solving
  • Public relations (interpersonal) skills
  • Computer
  • Organizational
  • Problem solving
  • Report preparation
  • Working in a team setting and community-based programs a plus.

SUPERVISORY RESPONSIBILITIES: Not Applicable

QUALIFICATIONS:

  • High School Diploma required
  • Ability to interview and assess the needs of clients
  • Must be able to drive, use computers, maintain detailed records, and relate well to the staff and clients
  • Ability to work independently and meet deadlines is essential
  • Ability to manage multiple priorities in a fast-paced environment
  • Must have knowledge of geographic areas and public benefits available
  • Knowledge of community resources, long term support and funding systems
  • Criminal background checks conducted by the Virginia State Police and Virginia Department of Social Services Child Protective Services Central Registry
  • Ability to handle confidential information with discretion and professionalism

WORK SCHEDULE: Monday through Friday, 8:30 a.m. to 4:30 p.m. and additionally as needed