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Assistant Calendar Clerk Jobs (NOW HIRING)

REESE LAW GROUP APLC

Be Seen First

Paralegal Calendar Clerk

Carlsbad, CA · On-site

$18 - $22/hr

Essential Job Functions: · Manage assigned attorneys' calendars. · Run contested-calendar diaries ... Assist with administrative duties as needed. · Scan confidential legal documents into the firm ...

REESE LAW GROUP APLC

Be Seen First

Paralegal Calendar Clerk

Carlsbad, CA · On-site

$18 - $22/hr

Essential Job Functions: · Manage assigned attorneys' calendars. · Run contested-calendar diaries ... Assist with administrative duties as needed. · Scan confidential legal documents into the firm ...

Superior Court of Santa Cruz

Courtroom Clerk I

Santa Cruz, CA · On-site

$42K - $57K/yr

Incumbents receive training in courtroom procedures and initially assist an experienced Courtroom ... calendar clerk. * Track statistics for all hearings and trials. * Use computer terminals to input ...

Techveda Inc

Associate Attorney

New Hyde Park, NY · On-site

You will receive strong support from our team, including a calendar clerk, receptionist, paralegals, legal assistants and fellow associate attorneys. Opportunity to work on a hybrid basis is ...

Ridgemont Resources

Calendar/Docket Clerk

Cerritos, CA · On-site

... assistant inquiries regarding calendaring matters Monitor and maintain the accuracy of all ... legal calendar/docketing software; CompuLaw experience preferred Ability to calculate and manage ...

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Assistant Calendar Clerk information

What does an assistant calendar clerk do?

An Assistant Calendar Clerk is responsible for managing and organizing court calendars, scheduling hearings, and maintaining records for court proceedings. They assist in ensuring that cases are scheduled efficiently and that all parties involved are notified of dates and times. The role often involves clerical duties such as data entry, updating case files, and coordinating with attorneys, judges, and other court staff. Attention to detail and strong organizational skills are essential for success in this position.

What is the difference between Assistant Calendar Clerk vs Office Clerk?

AspectAssistant Calendar ClerkOffice Clerk
Primary RoleManaging and scheduling appointments, maintaining calendarsPerforming general administrative tasks, filing, data entry
Required SkillsOrganizational skills, familiarity with scheduling softwareBasic computer skills, clerical skills
Work EnvironmentLegal, medical, or corporate offices with scheduling needsVarious office settings handling administrative support

The Assistant Calendar Clerk focuses on managing schedules and appointments, often requiring specific software skills, while the Office Clerk handles broader administrative tasks. Both roles support office operations but differ mainly in their core responsibilities and daily tasks.

What are the key skills and qualifications needed to thrive as an assistant calendar clerk?

To thrive as an Assistant Calendar Clerk, you need strong organizational skills, attention to detail, and familiarity with legal terminology, typically supported by a high school diploma or equivalent. Proficiency with court calendaring software, case management systems, and office productivity tools like Microsoft Office is essential. Excellent communication, time management, and teamwork skills help ensure smooth coordination with attorneys, court staff, and other stakeholders. These abilities are crucial for maintaining accurate schedules, minimizing errors, and supporting efficient court operations.

What are some common challenges faced by an assistant calendar clerk, and how can they be addressed?

Assistant Calendar Clerks often manage multiple court dates, filings, and scheduling requests simultaneously, which can be challenging during busy periods. Staying organized and maintaining clear communication with attorneys, judges, and other court staff is crucial to avoid scheduling conflicts or missed deadlines. Utilizing digital calendar systems and regularly double-checking entries can help ensure accuracy. Proactively coordinating with team members and seeking clarification when needed can also help address these challenges and ensure smooth court operations.
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What are the most commonly searched types of Calendar Clerk jobs? The most popular types of Calendar Clerk jobs are:
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Assistant Calendar Clerk jobs near you

Office Manager & Calendar Clerk

Peter C. Merani P.C

Manhattan, NY • On-site

Other

Medical, Retirement, PTO

Posted 13 days ago

Job description

Office Manager & Calendar Clerk

We are seeking an organized, detail-oriented Office Manager to support the daily office operations. This role is central to keeping the office running smoothly - from mail processing to vendor coordination to supporting attorneys with case intake and court deadlines. The ideal candidate is proactive, discreet, and comfortable managing multiple priorities in a fast-paced environment. This role is 5 days a week onsite for our rapidly growing firm.

Responsibilities

Mail Processing

  • Manage daily incoming and outgoing mail for the office
  • Process and distribute court mail promptly, ensuring time-sensitive filings and notices reach the appropriate attorney or paralegal without delay
  • Maintain accurate logs/tracking of incoming legal correspondence as needed

Court Calendar Management

  • Maintain and update the firm's court calendar, tracking hearing dates, filing deadlines, and other critical dates across all active matters
  • Cross-reference incoming court mail against the calendar to ensure new deadlines are captured accurately and promptly
  • Send timely reminders/alerts to attorneys and staff regarding upcoming deadlines and appearances
  • Coordinate calendar updates with attorneys and paralegals to avoid scheduling conflicts
  • Maintain a master tracking system (calendar software, docketing system, or shared calendar) for firm-wide visibility

Office Operations

  • Serve as primary point of contact for building management and office vendors (e.g., cleaning, maintenance, office supplies, equipment servicing)
  • Coordinate vendor scheduling, service requests, and troubleshoot facility issues
  • Develop and manage a PTO coverage plan to ensure adequate front-desk/office support during staff absences
  • Review and route PTO requests for approval, maintaining accurate records of staff schedules
  • Order and maintain office supplies and equipment

Attorney & Case Support

  • Assist attorneys with the initial response to new matters, including client intake coordination and preliminary organization of case materials
  • Serve as backup for file opening procedures, ensuring new matters are properly logged and set up in the firm's file management system
  • Support attorneys and paralegals with general administrative needs as they arise
Qualifications
  • Prior experience in office management and legal administration - law office experience preferred, but not required
  • At least 3 years of experience in law firms or legal environments
  • Strong organizational skills with high attention to detail, especially regarding deadlines
  • Prior experience managing court calendars or complex calendars with strict deadlines
  • Excellent communication skills with professional demeanor and proven ability to maintain confidentiality/sensitive data handling
  • Knowledge of NYSCEF/EDDS filing systems and litigation processes.
  • Ability to pass applicable background and reference checks.
  • Willingness to work onsite 5 days a week
Compensation & Benefits
  • Competitive salary based on experience.
  • Bonus eligibility based on performance.
  • Health, retirement, and paid time off benefits.

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