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Assistant Administrator Jobs in Springfield, VA (NOW HIRING)

Marencor

Legal Assist - Admin

Washington, DC · On-site

$80K - $115K/yr

Job Title - Legal Assist - Admin Location: Washington, District of Columbia ase Salary - $80,000 - $115,000 Job Category: Office / Clerical / Administrative Ideal Candidate : *** Candidates must have ...

InstantServe LLC

Office Administrator

Vienna, VA · On-site

$18 - $24.75/hr

Office Administrator Summary: We are seeking a reliable and organized Office Administrator to ... This role is ideal for a local candidate who can commute to the office and assist with coordination ...

InstantServe LLC

Office Adminstrator

Vienna, VA · On-site

$18 - $24.75/hr

Office Administrator Summary: We are seeking a reliable and organized Office Administrator to ... This role is ideal for a local candidate who can commute to the office and assist with coordination ...

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Showing results 21-40

All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Springfield, VA

Assistant Administrator information

See Springfield, VA salary details

$27.2K

$71.3K

$142.6K

How much do assistant administrator jobs pay per year?

As of Aug 17, 2026, the average yearly pay for assistant administrator in Springfield, VA is $71,252.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,000.00 and $84,100.00 per year, depending on experience, location, and employer.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

More about Assistant Administrator jobs

What are the most commonly searched types of Administrator jobs in Springfield, VA?

The most popular types of Administrator jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Assistant Administrator jobs?

Cities near Springfield, VA with the most Assistant Administrator job openings:

Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $71,252 per year, or $34.3 per hour.

Executive Assistant & Communication Specialist

Medicalincs

Silver Spring, MD • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Job description

We are seeking a highly organized, proactive, and personable
Executive Assistant & Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day-to-day office operations, executive needs, internal coordination, and light communications efforts.
The ideal candidate is detail-oriented, tech-savvy, a strong communicator, and comfortable wearing multiple hats in a fast-paced, mission-driven healthcare environment.
Responsibilities
  • Greet and screen callers and visitors, directing them to the appropriate person or department
  • Answer and manage general incoming calls on company phone lines; monitor voicemails and follow up as needed
  • Manage company online faxing system
  • Handle administrative and program-related mailing
  • Organize, reserve, and oversee conference room scheduling
  • Support office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)
  • Receive, distribute, and track company equipment and supplies
  • Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders
  • Facilitate employee email setup, laptop distribution, and system access
  • Work closely with the Office Administrator and leadership team on assigned administrative tasks
  • Provide administrative support to the HR function as needed
  • Serve as back-up support for key HR activities, including:
    • Employee onboarding and offboarding
    • Coordination of employee documentation and access
    Maintain confidentiality and professionalism when handling sensitive employee information
  • Support internal and external communications efforts in collaboration with leadership
  • Assist with monitoring and posting content on social media platforms, as needed
  • Support basic content coordination for announcements, events, and internal communications
  • Help ensure consistent, professional messaging across platforms and materials
  • Serve as project support for small-scale internal projects or events, including planning, coordination, and follow-up

Requirements
  • Bachelor's degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)
  • Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role
  • Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Excellent verbal and written communication skills
  • Strong interpersonal skills; must be a people-oriented professional
  • Highly responsive with strong problem-solving abilities
  • Knowledge of basic office equipment (copiers, fax machines, printers)
  • Exceptional organizational skills with the ability to multitask and prioritize effectively
  • Self-motivated, dependable, and able to exercise sound judgment and decision-making
  • Reliable transportation required;
    position is 100% in-person, 5 days per week at our Silver Spring, MD office
  • Highly Desirable - Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e-commerce functionality, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva or similar design tools for internal and social media content

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.
ABOUT MEDICALINCS
Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017. We are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.
OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!
OUR PHILOSOPHY: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!
Medicalincs brings a unique understanding of healthcare delivery systems across healthcare settings & payer groups; and in-depth experience applying strategic fusion of clinical, business, and technical expertise -- to drive comprehensive and tried-and-true lasting solutions to advance networks and population health management. Our areas of expertise include:
Managed Care & Care Value | Care Delivery Model Transformation Implementation | Care Management | Quality Improvement & Patient Safety | Program Management & Change Management | Program Evaluation & Data Analytics | Organizational Development & Strategic Planning.
Medicalincs takes a rigorous approach to recruiting talent to our company that balances equal parts role-specific competencies and cultural fit. Medicalincs offers you:
  • We are a team-oriented, fast-paced, results-driven employer.
  • A balance of work, life, & fun -- with a close-knit team of professionals!
  • Delivery of top-notch health care solutions to our clients
  • An innovative and creative environment, with diverse highly talented co-workers
  • Empowerment to perform at your highest potential and opportunity to grow
  • Recognition for being part of a talented team & Reward for performance
  • Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.

Apply