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Assistant Admin Jobs in Sun Prairie, WI (NOW HIRING)

CSM COMPANIES INC GROUP

Administrative Assistant

Madison, WI · On-site

$18 - $24.25/hr

The Administrative Assistant is responsible for day to day administrative duties of CSM Financial ... Administer loan processing including scheduling ACH batches, NSF payment reversals, loan ...

CSM COMPANIES INC GROUP

Administrative Assistant

Madison, WI · On-site

$18 - $24.25/hr

The Administrative Assistant is responsible for day to day administrative duties of CSM Financial ... Administer loan processing including scheduling ACH batches, NSF payment reversals, loan ...

WiCell

Student Office Assistant

Madison, WI

$16/hr

WiCell seeks a Student Office Assistant to join our Admin team! We are seeking a current student who is proactive, detail-oriented, able to work independently and has strong communication skills.

RAS Logistics Inc

Office Administrator

Sun Prairie, WI · On-site

$19 - $21/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

RAS Logistics LLC

Office Administrator

Sun Prairie, WI

$19 - $21/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

RAS Logistics

Office Administrator

Sun Prairie, WI · On-site

$20 - $23/hr

Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ... Office Administrator benefits include the following. * Excellent base wage * Insurance available ...

Nokia Bell Labs

Network Administrator

Windsor, WI · On-site

$65 - $95/hr

... * 4. Administer DNS, DHCP, WAN, internet services, web hosting, and domain registrations. * 5. ... Assist end users with network-related questions and support requests. * 9. Research, purchase, and ...

New

Alter Trading Corp

Scale Administrator

Madison, WI · On-site

$18.25 - $25/hr

Job Scope Under the direction of the Yard Administrator, performs administrative responsibilities ... assistant. Qualified candidate must have at least intermediate level skills in Word and Excel.

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Assistant Admin information

See Sun Prairie, WI salary details

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How much do assistant admin jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for assistant admin in Sun Prairie, WI is $20.47, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $22.69 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Sun Prairie, WI?

The most popular types of Admin jobs in Sun Prairie, WI are:

What cities near Sun Prairie, WI are hiring for Assistant Admin jobs?

Cities near Sun Prairie, WI with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Sun Prairie, WI as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,584 per year, or $20.5 per hour.

Admin Associate I - Welcome Center

Sun Prairie Area School District

Sun Prairie, WI • On-site

$19.94/hr

Full-time

Posted 9 days ago

Sun Prairie Area School District rating

7.1

Company rating: 7.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

263rd of 640 rated elementary and secondary schools

Job description

Position Type:
Support Staff - Admin. Associate (clerical)/Administrative Associate I
Date Posted:
8/24/2026
Location:
Prairie Phoenix Academy
STARTING WAGE: $19.94+ per hour (based on experience)
Summary
The purpose of this position is to perform secretarial assignments in support of the on-going operations of the school and related programs and enhance the administrators' effectiveness by providing information management support and representing the administration to others. Ensure student success by facilitating the effective operation of the school environment/related programs by supporting building/program personnel. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining records, reports, and correspondence pertaining to the Secretaries' area of responsibilities.
Note: Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
Essential Duties and Responsibilities
  • Composes and types routine letter, memoranda, reports (district, state and federal), minutes of meetings, newsletters, calendars, agendas, handbooks, technical materials, numerical data, charts, and forms.
  • Receives and screens visitors and telephone calls, takes messages, schedules appointments, manages calendars, facilitates building tours, and provides information to callers based on school/department/related programs operations and the interpretation and application of policies and procedures.
  • Schedules and arranges meetings and conferences for supervisor including making travel arrangements if needed.
  • Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
  • Establishes and maintains office files, logs, student and school records, progress reports/report cards, transcripts, or other workflow information.
  • Sorts, opens, and distributes incoming mail for staff, associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
  • Monitors and records student attendance making safe arrival calls as needed.
  • Monitors and completes student enrollment in the school, completing enrollment reports and ensuring students are assigned to classes and schedules.
  • Coordinates and assist with preparation of the master schedule.
  • Facilitates substitute services by working with building staff and the substitute coordinator regarding substitute teacher requirements, signs substitute teachers in and out; directs substitute teachers to the proper classroom; facilitates sub coverage for any unfilled requests including emergency absences and short term absences; and monitors staff absences.
  • Data management including gathering, entry, retrieval, updates, verification, and deletion from electronic and paper records including student files.
  • Creates, maintains, and updates the school website.
  • Provides basic first aid to students and staff; distributes medications; responds to codes as required; contacts parents of sick or injured students; maintains injury logs, completes injury reports and participates in appropriate training sessions, such as blood borne pathogens, medication administrations, CPR, first aid, etc.
  • Keeps informed of office details and advises supervisor(s) of any concerns.
  • Assists in the preparation of budgets, financial reports; prepares and monitors any financial records, purchase orders, invoices, check preps; basic accounting for school accounts; process student fees and payments.
  • Determines needs and orders office supplies, equipment, and makes contacts for any needed repairs.
  • Operates standard office equipment.
  • Coordinates school volunteers ensuring completion of background checks.
  • Coordinates preparations for student activities, student and family events, and other school projects including organizing and facilitating registration.
  • Coordinates student transportation and makes transportation reservations and other preparations for field trips.
  • Works with facility use scheduling, parking permits, and student work permits as required.
  • Supervises students that may be in their assigned area and assists in student behavior interventions as requested.
  • Prepares student/parent handbook, student directory, newsletters, and other documents for multiple audiences.
  • Facilitates building security including identification checks for visitors, FOBS, keys, crisis plans and implementation of crisis response, and monitors cameras.
  • Assists with test organization for federal, state and district level assessments as requested and assists with ensuring adequate trained proctors are available.
  • Maintains confidentiality of documents and information received for staff and students.
  • Provides backup to other office staff and provides training to other staff and parents as requested.
  • Acts as liaison to community partners.
  • Participates in building committees and workgroups as requested.
  • Monitors environmental factors and reacts as required.
  • Other activities as assigned.

Minimum Training and Experience Required to Perform Essential Job Functions
High school graduate with three to five years secretarial experience in a fast paced office environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Must possess a valid driver's license.
Minimum Physical and Mental Abilities Required to Perform Essential Job Functions
Physical Requirements
  • Ability to operate a variety of office equipment including computer, typewriter, photocopier, calculator, fax machine, telephone switchboard, etc.
  • Must demonstrate proficiency through Skill Check testing (typing speed and accuracy, grammar, proof-reading and MS Office word processing)
  • Must have current physical on file with the District Office certifying applicant is able to meet all job qualifications.
  • Ability to lift and/or move up to 30 pounds.
  • While performing the duties of this job, the employee is regularly required to sit and talk or hear and occasionally required to stand; walk; and reach with hands and arms.
  • Specific vision abilities required by this job include close vision and distance vision.

Mathematical Ability
  • Ability to add, subtract, multiply, divide and calculate decimals and percentages
  • Skilled in working with spreadsheet application and formulas.

Language Ability and Interpersonal Communication
  • Ability to comprehend and interpret a variety of documents including student records, confidential files, health cards, reimbursable absence forms, enrollment forms, computer manuals, student/parent handbook, etc.
  • Ability to prepare a variety of documents including class lists, student and ethnic counts, first aid log, attendance records, hot lunch reports, cook counts, enrollment reports, telephone log, etc. using prescribed format and conforming to all rules of punctuation, grammar, diction and style
  • Ability to provide excellent customer service to a variety of audiences while responding to requests for information, explain procedures and follow instructions
  • Ability to communicate effectively with teachers, students, parents, administrators, sales representatives, delivery persons, police officers, School Board members, nurses, the general public, and others verbally and in writing.
  • Ability to work independently and with interruptions in an organized manner and prioritize tasks to ensure completion of all job responsibilities within designated deadlines.
  • Ability to maintain confidentiality and problem solve.
  • Works cooperatively in a team environment and can manage and delegate as needed.
  • Knowledgeable of all district, federal and state policies and procedures as required.

Environmental Adaptability
  • Ability to work effectively in an office environment.
  • Occasional exposure to bodily fluids.
  • Occasionally required to work outside of normal school hours as needed for special events.

The Sun Prairie Area School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Physical Requirements
Shall complete a physical examination as required by Wisconsin Statute 118.25.
Attachment(s):
  • 2026-27 192 DAY SUPPORT STAFF CALENDAR.pdf

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