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Assistant Admin Jobs in Madison, WI (NOW HIRING)

Oak Park Place

Assistant Administrator

Madison, WI · On-site

The Assistant Administrator job functions include learning how to plan, organize, develop and direct the overall operation of an Assisted Living facility in accordance with current federal, state and ...

Nursing Home Jobs

Administrator

Madison, WI

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Nursing Home Jobs

Administrator

Madison, WI · On-site

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Greater Madison Area

Administrator

Madison, WI · On-site

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Roland Machinery

Service Admin

De Forest, WI · On-site

... assist the Service Manager in effectively maximizing the available man-power to meet and exceed ... Administrator for final submission. Each branch is responsible for its warranty recovery so monthly ...

Roland Machinery Co

Service Admin

De Forest, WI · On-site

... assist the Service Manager in effectively maximizing the available man-power to meet and exceed ... Administrator for final submission. Each branch is responsible for its warranty recovery so monthly ...

Topgolf International, Inc.

Office Admin

Monona, WI · On-site

$18.75 - $25.75/hr

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain ...

Topgolf

Office Admin

Monona, WI · On-site

$18.75 - $25.75/hr

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain ...

Robert Half

Database Administrator

Middleton, WI · On-site

$54 - $62/hr

... overall database performance. * Assist with database-related upgrades, enhancements, and ... Database Administrator in enterprise or mid-sized production environments. * Strong hands-on ...

Greater Madison Area

Director of Nursing

Madison, WI · On-site

In the absence of the Administrator and Assistant Administrator (if applicable), assume responsibility of the facility * Oversee the employee health program in cooperation with the Medical Director ...

Nursing Home Jobs

Director of Nursing

Madison, WI · On-site

In the absence of the Administrator and Assistant Administrator (if applicable), assume responsibility of the facility. * Oversee the employee health program in cooperation with the Medical Director ...

Nursing Home Jobs

Director of Nursing

Madison, WI

In the absence of the Administrator and Assistant Administrator (if applicable), assume responsibility of the facility. * Oversee the employee health program in cooperation with the Medical Director ...

Topgolf International, Inc.

Office Admin- Part Time

Monona, WI · On-site

$18.75 - $25.75/hr

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain ...

Rock County

Assistant Finance Director

Janesville, WI · On-site

$51.52 - $56.11/hr

Maintain the County' general ledger, act as system's administrator for the County's accounting ... Review work and provide feedback of Accounting Division employees. Assist the Payroll Supervisor in ...

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Assistant Admin information

See Madison, WI salary details

$11

$21

$31

How much do assistant admin jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for assistant admin in Madison, WI is $21.20, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $23.51 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Madison, WI?

The most popular types of Admin jobs in Madison, WI are:

What cities near Madison, WI are hiring for Assistant Admin jobs?

Cities near Madison, WI with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 3% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $44,102 per year, or $21.2 per hour.

Assistant Administrator

Madison, WI • On-site

OAK PARK NURSING AND REHAB
See more jobs at OAK PARK NURSING AND REHABexternal

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Description
Welcome to Oak Park Place, where your talents are celebrated, your growth is nurtured, and your work truly matters. We employ passionate individuals that are looking to help us write the next best chapter of our residents' lives!
The Assistant Administrator job functions include learning how to plan, organize, develop and direct the overall operation of an Assisted Living facility in accordance with current federal, state and local standards, guidelines and regulations that govern our facility. You will also get experience in working in all community departments.
Responsibilities of the Assistant Administrator:
  • Demonstrate a passion for working with seniors
  • Demonstrate effective communication skills
  • Maintain attention to detail in care and services
  • Maintain positive communication with residents, family members and staff
  • Help implement and follow all Oak Park Place policies
  • Demonstrate good judgment, problem-solving, and decision-making skills
  • Help manage conflicts and resolve complex problems
  • Help with staffing and HR for the buildings
  • Work well independently and in a team environment

Requirements
Assistant Administrator Qualifications:
  • Bachelors in Healthcare Administration or similar field required

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