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Assistant Admin Jobs in Calgary, AB (NOW HIRING)

Modular Solutions

Implementation Administrator

Calgary, AB · Remote

  • Medical

  • Dental

  • Vision

  • PTO

The Implementation Administrator will help drive consistency, quality, and efficiency across all ... Monitor and follow up on assigned tasks to ensure timely completion. * Assist in managing change ...

Valard Construction

Project Administrator

Calgary, AB · On-site

Our Transmission group is currently looking to add a Project Administrator to our team, based in ... per diem tracking. * Assist with project closeout activities including compiling as-built ...

Recruitment Partners

Office Administrator

Calgary, AB · On-site

$70K - $75K/yr

... Administrator to support the day-to-day operations of their downtown Calgary office. Your success ... Prepare and process corporate credit card expense reports and assist with expense audits alongside ...

New

LaPrairie Group

System Administrator

Calgary, AB · On-site

LaPrairie Group of Companies is seeking an energetic System Administrator to join their IT team in ... Support patching, vulnerability remediation, and routine maintenance. * Assist with infrastructure ...

LaPrairie Group

System Administrator

Calgary, AB

LaPrairie Group of Companies is seeking an energetic System Administrator to join their IT team in ... Support patching, vulnerability remediation, and routine maintenance. * Assist with infrastructure ...

Ainsworth

Project Administrator

Calgary, AB

  • Medical

  • Dental

  • PTO

Job Summary The Project Administrator will provide general administrative support to Project ... Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients.

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Assistant Admin information

See Calgary, AB salary details

$9

$17

$27

How much do assistant admin jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for assistant admin in Calgary, AB is $17.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $18.99 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the most commonly searched types of Admin jobs in Calgary, AB?

The most popular types of Admin jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Assistant Admin jobs?

Cities near Calgary, AB with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $35,848 per year, or $17.2 per hour.

Portfolio Administrator Level 1

Targeted Talent

Calgary, AB

Full-time

Re-posted 27 days ago

Job description

TITLE: Portfolio Administrator Level 1
LOCATION: Calgary, AB
REPORTING: Portfolio Administrator Team Lead
JOB PURPOSE: Why does this role exist?
The Portfolio Administrator (PA1) delivers exceptional client service and support as it pertains to
the delivery of client administrative services for new and existing clients. This role works with the
firm's Asset Management team to support the firm’s operations to achieve business
objectives and goals. The primary focus of the PA1 is to provide an exceptional client experience
and service to Financial Advisors, Investment Counsellors and our clients.
This role includes but is not limited to processing new account applications and other account
related paperwork and requests; including account set up and ongoing account support and
tracking. This role also provides an opportunity to build client relationships over the phone. The
role reports to the Portfolio Administrator Team Lead.
KEY ACCOUNTABILITIES
• Promotes a culture of compliance throughout the firm.
• Maintain Client Management Systems (CRM) to align with compliance requirements (CRM &
current filing system).
• Responsible for delivering results within established service delivery guidelines.
• Key contact for all client service and support issues with Custodians and key business partners
(National Bank Independent Network, Olympia Trust Company, and Royal Bank of Canada); trouble
shooting and problem solving.
• Provides backup to Client Experience Coordinator at Reception as required.
CRITICAL PERFORMANCE AREAS
FIRM CONTRIBUTION
• Management of Harmony including:
o Client/Account Set up
o Contact information
o Set-up fee group and fee plan with Controller/Accounting
o Households
• Daily checking of Integrity Report on Harmony.
• Process all account documentation and transfers in established guidelines.
• Process bank deposits to firm’s custodians; initiate instructions to generate cash through
fund sales at client’s request.
• Identify opportunities for efficiency improvements.
• Assist with communication and implementation of current and new policies and procedures.
• Responsible to adhere to all compliance and regulatory requirements as set out by the firm and
other regulatory bodies.
CLIENT MANAGEMENT
• Prepare all new client on-boarding documentation such as account openings, transfers, etc.
• Prepare and distribute client forms, emails and mailings as necessary (quarterly client statements,
transfers, withdrawals, Letters of Direction, Power of Attorneys, etc.).
• Key point of contact for clients:
o Incoming client phone calls
o Administrative requests
• Ownership and successful completion of all client requests.
BUSINESS DEVELOPMENT
• Provide various statements as requested internally and externally.
• Day to day training and problem resolution for Investment Counsellors/Financial Advisors/Sales
team.
LEADERSHIP & TEAM DEVELOPMENT
• Demonstrates, emphasizes and promotes professional and ethical conduct.
• Fosters an atmosphere of teamwork and cohesiveness.
FINANCIAL & BUSINESS PERFORMANCE
• None.
FUNCTIONAL COMPETENCIES
• Ability to align with core values focused on client service and performance measures
• Excellent written and oral communication skills
• Creative and proactive approach in managing multiple priorities; excellent time management and
organizational skills
• Ability to offer efficient and quality service to clients; enjoy working directly with people
• Strong attention to detail; self-starter
• Proficiency in Microsoft, word processing skills; leverage technological developments within the
role
• Passion for working with financial professionals in growing their businesses
QUALIFICATIONS
• College/University degree or equivalent is an asset
• Diploma in administration or office technology, or equivalent related experience
• 3-5 years of administrative experience in the financial industry with direct client service
responsibilities
• Level 1 CFA or desire to obtain licensing is an asset
• Compliance experience is an asset
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About Targeted Talent

Sourced by ZipRecruiter

Your single source for HR professional services, we offer job seekers specialized employment services, spanning contract, permanent positions, and project solutions for highly specialized and managerial level talent needs. Our team of specialized recruiters and consultants abilities extend far beyond resume or career counseling. With hundreds of collaborators strategically located throughout the country, our organization possess the local market knowledge and industry relationships that make successful geography-specific reach possible.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Vancouver, BC, CA

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