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Assistant Admin Jobs in Calgary, AB (NOW HIRING)

Royal Bank of Canada

Trust Administrator

Calgary, AB · On-site

You will effectively administer trust accounts and assist with client queries while maintaining high standards of client service, quality control, and operational efficiency. By joining RBC Royal ...

AGAT Laboratories

Administrative Assistant

Calgary, AB · On-site

Administer and maintain the corporate travel booking portal. * Assist employees with travel bookings and resolve travel-related inquiries. * Ensure travel arrangements comply with corporate policies ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Calgary, AB

Assistant Admin information

See Calgary, AB salary details

$9

$17

$27

How much do assistant admin jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for assistant admin in Calgary, AB is $17.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $18.99 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Calgary, AB?

The most popular types of Admin jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Assistant Admin jobs?

Cities near Calgary, AB with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Calgary, AB as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $35,848 per year, or $17.2 per hour.

Project Support Administrator

Equinox Engineering

Calgary, AB • On-site

Full-time

Re-posted 2 days ago

Job description

Project Support Administrator

Equinox Engineering Ltd. is a Calgary based EPCM firm specializing in facilities design, engineering, and project execution for natural gas, conventional oil, heavy oil, and pipeline projects. We support major oil & gas producers across Canada and internationally.
Summary
Equinox is seeking a Project Support Administrator to provide high quality administrative, documentation, and coordination support to Project Managers, Project Engineers, and Account Managers. This role plays a key part in ensuring project teams remain organized, aligned, and equipped with accurate information to support successful project delivery. The ideal candidate will have EPCM or construction industry experience, strong Excel skills, and a background supporting proposals and project administration.
Project Administration & Coordination
  • Provide day to day support to Project Managers and Project Engineers, including word processing, formatting, updating spreadsheets, and preparing project documentation. 
  • Maintain and update internal project filing systems and ensure accurate tracking and version control of all documentation. 
  • Take meeting minutes for internal and external meetings, capturing action items, decisions, deadlines, and follow ups.
  • Update Project Manager and Account Manager tracking sheets, ensuring accurate and timely information flow.
  • Maintain and update project status reports, including monitoring outstanding documents, deliverables, and required actions.
  • Document and communicate project actions, irregularities, and ongoing needs to ensure team continuity. 
  • Assist in preparing letters, presentations, and reports as required. 

Proposal & Commercial Support
  • Support the preparation and assembly of proposals, including formatting, data collection, updating proposal templates, and preparing supporting materials.
  • Track proposal inputs and deadlines; coordinate with internal teams to collect required contributions.
  • Assist in maintaining organized proposal files and ensuring submission packages meet client requirements.

Documentation & Reporting
  • Prepare and update spreadsheets, trackers, and reports used for project planning and progress monitoring. 
  • Follow up with internal and external teams to obtain required documentation or resolve outstanding questions. 
  • Support document reproduction, distribution, and organization of project materials. 

Team & Meeting Support
  • Coordinate internal meetings, including booking rooms, sending calendar invitations, and ensuring materials are prepared. 
  • Act as a liaison between internal stakeholders and external partners to support smooth workflow. 

Required Skills & Experience
  • Minimum 2 years of experience in proposal coordination within an EPCM, engineering, or construction environment.
  • Strong MS Excel skills, including formulas, formatting, tracking sheets, and data organization.
  • Experience supporting multiple levels of staff in a fast paced environment. 
  • Excellent oral and written communication skills; strong interpersonal abilities and a professional, collaborative demeanor. 
  • Strong organizational skills with the ability to prioritize workload and manage competing deadlines.
  • High attention to detail, accuracy, and quality in documentation.
  • Quick learner with the ability to adapt to changing priorities and handle multiple demands. 

Education & Qualifications
  • Post secondary education in Business Administration, Project Management, Office Administration, or a related field.
  • Proficiency in Microsoft Office Suite, with advanced capability in Word, Excel, and Outlook.

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