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Assistant Admin Jobs in Leduc, AB (NOW HIRING)

Private Oilfield Services Company

Be Seen First

HR & Accounting Administrator

Leduc, AB · On-site

HR & Accounting Administrator Location: Leduc, Alberta A growing oilfield technology organization ... Process customer and vendor setup documentation * Assist with invoice processing, billing ...

Precision Drilling

HSE Administrator

Nisku, AB

Health, Safety, and Environment Administrator Company: Precision Drilling Corporation Work ... improvements * Assist with administrative tasks, including documentation, invoicing, meeting ...

Glass Doctor of Edmonton

Office Administrator

Edmonton, AB · On-site

CA$16 - CA$22/hr

... Administrator. This role is ideal for someone who enjoys helping people, can think on their feet ... Answer incoming calls and assist customers in a professional and friendly manner * Respond to ...

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Assistant Admin information

What is the role of an administration assistant?

An administrative assistant provides support with daily office tasks such as managing schedules, handling correspondence, organizing files, and preparing documents. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth operations within an organization.

How much do administrative assistants make?

The average salary for administrative assistants in the United States is around $40,000 to $45,000 per year, with variations based on experience, location, and industry. In some regions, salaries can range from $30,000 to over $50,000, and additional skills such as proficiency in office software or certification can influence pay rates.

What are the most common challenges faced by Assistant Admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and handling correspondence. They often use office software like Microsoft Office and may coordinate meetings or support other staff members to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as an Assistant Admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What jobs make $3,000 a month without a degree?

For an administrative assistant, earning $3,000 a month without a degree is possible with experience, strong organizational skills, and proficiency in office software. Other roles such as customer service representatives, sales associates, or certain trades like HVAC or plumbing can also reach this income level through experience and certifications. Many of these jobs require on-the-job training or vocational skills rather than formal degrees.

What are Assistant Admins?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.
What cities near Leduc, AB are hiring for Assistant Admin jobs? Cities near Leduc, AB with the most Assistant Admin job openings:
Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Leduc, AB as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Assistant Department Administrator

University of Alberta

Edmonton, AB • On-site

Full-time

Medical

Posted 19 days ago

Job description

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

Would you like to be part of a high functioning supportive team that strives to provide excellent customer service and excels in problem solving? Then the Departments of Surgery and Ophthalmology might be right for you!

This position will provide support to the Departments of Surgery and Ophthalmology and Visual Sciences (OVS) including ADM, the Department Administrators, as well as assisting with departmental events. This position will significantly support the Department of OVS but will be an integrated part of the Surgery administrative team.

The Department of Surgery is a large vibrant department that is a leader in cutting edge research in areas such as transplantation and surgical simulation technology. Combined with a strong commitment to training the surgeons of the future a new challenge is always just around the corner.

The Department of Ophthalmology has a strong residency program and supports both fundamental and translational research. Another strength is the inter-departmental relationships with neurobiology, developmental biology, vascular biology, and molecular genetics of vision.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
The Faculty of Medicine & Dentistry is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
  • Postsecondary certificate or diploma in Accounting, Business Administration or a related field
  • Minimum 2 years of related finance and human resources experience preferably in a large complex environment
  • Computer proficiency in MS Windows Office applications (Excel, Word, Outlook, and PowerPoint) and knowledge of PeopleSoft Financial modules and well as Google Suite
  • Working knowledge of University of Alberta policies and procedures is extremely advantageous
  • Experience with Researcher Home Page and eTrac is an asset

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Finance Support: (40%)

  • Creates Purchase Orders as required
  • Supply net ordering
  • Submission of coding of Alberta Health Fellowships payments to staff services
  • New Accounts Receivable customer set up
  • PGME grant tracking
  • P-card reconciliations
  • Creation of Award Letters
  • Support and back up the finance focused Department Administrator
  • AP/JV's
  • Completing and submitting honorarium and non-employee reimbursement forms

Human Resources Support: (30%)

  • Creation and maintenance of CCID's
  • Distribution and submission of performance appraisals
  • Clinical Faculty appointment follow up, renewals and new appointments
  • Vacation balance monitoring
  • Support and back up HR focussed Department Administrator
  • Key request and distribution, AHS badge and access requests

Research Support: (20%)

  • Create grant amendments and proposals
  • Monitor monthly balances for over expenditures
  • Work with researchers to determine how to clear over expenditure
  • Facilitate departmental awards and communicate with Research Committee
  • Track patients for clinical trials to facilitate billing
  • Organize documents for investigator binders

Other: (10%)

  • Planning of, attendance at, and assistance on day of departmental events
  • Coordination of catering, room rentals etc. for departmental events
  • Support and maintain the departmental intranet
  • Assists with drafting and maintaining departmental process documents and procedure manuals
  • Boardroom bookings
  • Additional duties as required

Apply