Summary:
The High School Music Program Assistant serves as the central hub for the performing arts department, providing high-level logistical, financial, and clerical support.ย This role ensures the seamless execution of performances, manages departmental communications, and fosters positive relationships with students, donors, and the community
Responsibilities:ย
- Aid and support to the Performing Arts staff members and events.
- Maintain school activity calendar working directly with the Auditorium Manager and teaching staff.
- Maintain Performing Arts office supplies and equipment.
- Perform secretarial and clerical duties such as word processing and data entry using the Google Suite.
- Answer telephone and email and resolve routine and complex inquiries.
- Manage the Ludus electronic ticketing system and coordinate the design, production, and distribution of event programs.ย Must be available to work evenings and weekends as needed.
- Drive department visibility through strategic publicity efforts; maintain and update the department's presence on social media platforms and internal announcements.
- Collaborate with building accounting to process purchase orders and maintain high-volume deposits.
- Maintain records of finances for the Performing Arts department with donor payments, trip fees, and other expenses.
- Coordinate the procurement of department apparel; assist with student uniform fittings and vendor ordering using the ZPS purchasing system.
- Assist with logistics for board-approved performance trips, including itinerary planning and individual student payment tracking.ย Serve as a resource for families.
Qualifications:
- High school diploma required; must meet NCLB highly qualified standards.
- Computer and word processing expertise is required, as well as knowledge regarding general office machines and equipment.ย Knowledge of Infinite Campus is preferred.
- Must have excellent communication and interpersonal skills to interact effectively with students, staff, parents, and community.
- High degree of integrity to maintain confidentiality of student information is necessary.
- Lifting and moving materials, supplies, and equipment may be necessary.
- Experience with electronic ticketing desired.
- Experience with Vimeo and Rise Vision desired.
- Must possess excellent grammar and writing skills.
- Must possess excellent planning and organizational skills to work with multiple requests from different individuals.
- Website design and maintenance experience desired.
Schedule:
- School year, up to 6.5 hours per day
Compensation:
- Level II ($15.74 - $18.42)
The supervisor will review applications and schedule interview with the most qualified candidates.ย An email will be sent to applicants when the position has been filled.