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Archives Manager Jobs in California (NOW HIRING)

Carl Acrl

Processing Archivist

Los Angeles, CA · On-site

$74.75 - $105.70/hr

... archives; experience communicating effectively with diverse communities and donors; scheduling, project planning, management, completion, and assessment; strong research, project management ...

Computer History Museum

Cisco Archivist

San Jose, CA · On-site

Collections & Exhibits Position Summary Under the supervision of the Corporate Archives Coordinator, the Cisco Archivist will manage the day-to-day operations of the Center for Cisco Heritage.

Volto USA

SAP Archiving/ILM

Rosemead, CA · On-site

$68 - $88.75/hr

SAP CRM/C4C Data Privacy Protection (DPP) * ABAP Development * SAP Basis fundamentals * OpenText ECM / xECM integration SAP Archiving & ILM (Information Lifecycle Management) Consultant Position ...

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Archives Manager information

What is an archives manager?

Archives Managers are professionals responsible for overseeing the acquisition, organization, preservation, and accessibility of historical documents and records within an archive. They develop policies for recordkeeping, manage archival collections, and ensure that materials are properly stored and maintained. Archives Managers may also coordinate digitization projects and facilitate access for researchers and the public, balancing preservation needs with usability.

What are the key skills and qualifications needed to thrive as an archives manager?

To thrive as an Archives Manager, you need a strong background in archival science, records management, and information organization, often supported by a degree in library science or a related field. Familiarity with digital asset management systems, cataloging software, and relevant standards such as DACS or EAD is typically required. Excellent organizational, leadership, and communication skills help in supervising staff and collaborating with stakeholders. These skills ensure the preservation, accessibility, and integrity of valuable records and historical documents.

What are some common challenges archives managers face when implementing new digital archiving systems?

Archives Managers often encounter challenges such as ensuring the compatibility of new digital systems with existing records, training staff on updated technologies, and establishing clear protocols for digital preservation and access. They must also address concerns related to data security and long-term accessibility, as well as manage the migration of large volumes of legacy materials into new formats. Successful implementation typically requires close collaboration with IT teams, ongoing staff development, and careful project planning to minimize disruption to daily operations.

What is the difference between Archives Manager vs Records Coordinator?

AspectArchives ManagerRecords Coordinator
CredentialsTypically requires a degree in library science, archival studies, or related field; certifications like CA or CRA are commonOften requires a high school diploma or bachelor's degree; certifications like CRM may be preferred
Work EnvironmentWorks in archives, libraries, museums, or corporate records departmentsWorks in offices, government agencies, or corporate settings managing records
ResponsibilitiesOversees archival collections, manages preservation, and ensures access to historical recordsCoordinates recordkeeping, manages document flow, and maintains current records for operational needs

The main difference is that Archives Managers focus on preserving and managing historical collections, while Records Coordinators handle day-to-day recordkeeping and document management. Both roles require organizational skills and familiarity with records systems, but Archives Managers typically work with archival materials and long-term preservation, whereas Records Coordinators focus on current records and operational efficiency.

What are the most commonly searched types of Archives jobs in California?

The most popular types of Archives jobs in California are:

What are popular job titles related to Archives Manager jobs in California?

For Archives Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Archives Manager jobs in California look for?

The top searched job categories for Archives Manager jobs in California are:

What cities in California are hiring for Archives Manager jobs?

Cities in California with the most Archives Manager job openings:

Archives Manager jobs near you
Infographic showing various Archives Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Archives and Records Management Intern: Digitization

SFMOMA

South San Francisco, CA • On-site

Internship

Re-posted 10 days ago

Job description

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values.
Inclusive: We strive to be a museum of many voices in dialogue.
Passionate: We believe working with art is more than a job or trusteeship - it's a way of life.
Brave: We are committed to approaching our work with courage and a sense of adventure, always ready to explore new perspectives.
Empathic: We aim to act like a person, not an institution.
SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time. We believe that modern and contemporary art can influence the way we think, view the world, and embrace the many voices and perspectives around us. We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purpose-where difference is seen as a strength, and every one is appreciated for their whole self.
Schedule: Spring 2027, duration based on school schedule, at least 3 hours per week, fully onsite
This is an unpaid internship - applicant must provide proof for receiving school credit.
Archives and Records Management
The SFMOMA Archives collects, preserves, and provides reference access to the records that document the curatorial, educational, and administrative activities of the museum. The SFMOMA Archives houses the institutional records of the museum dating back to 1935. The department is also responsible for the museum's Records Management Program. In this capacity, the Archives staff develops strategies, plans policies, and implements guidelines to ensure the orderly transfer and disposition of museum documentation so that the museum's historical record is complete.
Position Description
The Archives and Records Management internship aims to provide experience with the digitization of archival cultural material and offers an opportunity to learn more about the archives and records management profession. The Archives and Records Management intern will work one-on-one with the Associate Records Manager to inventory, lightly process, and perform holdings maintenance for archival materials in preparation for digitization. The Archives and Records Management intern will learn how to complete scan requests for internal and external research requests, upload digitized assets to the digital asset management system (DAMS), and develop and improve procedures relating to digitization standards and practices for the Archives and Records Management department.
Project Plan
    • Get to know the SFMOMA Archives & Records Management Department
      • Learn about the archives' role and collections, as well as its policies and procedures as pertain to digitizing material
      • Meet the team and learn about each person's role and path to SFMOMA
      • Learn the tools that are used to digitize physical archives materials and make them accessible to internal and external audiences
    • Begin and complete scanning requests and small-scale digitization projects as assigned
      • Perform holdings maintenance on material queued and pulled for scanning as needed
      • Scan material following existing archival digitization standards
      • Upload and input descriptive metadata for scanned material to digital asset management system
      • Track request progress in Asana
      • Deliver completed scans as assigned
    • Participate in SFMOMA Archives inventory projects
      • In an effort to identify more collections to triage for processing and digitization, the intern will assist with inventorying unprocessed collections, such posters, AV materials, and press materials
    • By the end of the internship, the Archives & Records Management intern will have:
      • Complete a metrics report of digitization work
      • Created and/or updated digitization SOPs and standards documentation
      • Attained experience the full lifecycle of digitization at the SFMOMA Archives
      • Assisted with research requests
      • Participated in archival inventory and triage for processing and digitization

Educational Objectives
  • Gain experience in processing and digitizing archival materials.
  • Collaborate with colleagues within the Archives and Art Resources department
  • Develop research, information management and problem-solving skills.
  • Introduce the intern to core competencies of the archives and records management professions through a combination of the assigned project and mentoring.

Qualifications & Skills
  • Must be a current student in or recent graduate of a Masters-level program in library science, records management/administration, museum studies, or related program.
  • Detail-oriented and extremely organized
  • Interest in archives and records management, specifically in a museum setting
  • Proficiency with Microsoft Office Suite, Microsoft 365 (including Teams and SharePoint), and task-management applications such as Asana and Airtable
  • Experience handling fragile objects, particularly paper and audiovisual materials

Application Requirements
  • Intern application on SFMOMA job site
  • Resume, in PDF format
  • Cover letter stating the specific internship of interest, in PDF format
    • Describe the experience you bring, why you are interested in museum or nonprofit work, reasons for applying to the San Francisco Museum of Modern Art, and your goals for the internship.
  • Two letters of recommendation from either a college professor or current/former employer, in PDF format
  • College/university transcript, in PDF format
    • Transcripts can be unofficial but must be legible
    • If you are currently enrolled in a master's or PhD program, please provide the transcript for your current program, not your undergraduate transcript

The position's workspace is divided between the museum's Third Street location and its Collection Center in South San Francisco dependent on assigned projects.
Job posting open date: 5/18/26
All jobs posted will remain open for at least five business days.
We encourage all interested applicants to apply within the initial open posting period as the application close date may or may not be extended beyond that initial period. Applications will not be accepted after a posting has been closed.
Location: San Francisco, 151 3rd Street.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
SFMOMA is an equal opportunity employer that is committed to diversity, equity, inclusion, and accessibility. No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information, ancestry/national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, and any other category protected by federal or state law.
You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.
You can request reasonable accommodation by contacting the People Team at [email protected].

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