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Alumni Assistant Jobs in Indiana (NOW HIRING)

Christel House

Administrative Assistant

Indianapolis, IN · On-site

$18/hr

... and alumni, so they actualize their aspirations and develop effective leadership skills. Christel ... Christel House Indianapolis is currently seeking an Administrative Assistant at Academy West! JOB ...

Christel House

Administrative Assistant

Indianapolis, IN · On-site

$18/hr

... and alumni, so they actualize their aspirations and develop effective leadership skills. Christel ... Christel House Indianapolis is currently seeking an Administrative Assistant at Academy West! JOB ...

Bsu

Development Assistant

Muncie, IN · On-site

$16.50 - $17.84/hr

Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to ... Development Assistant Search Committee at foundation@bsu.edu. Supporting Documents Upload ...

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Alumni Assistant information

What is an alumni assistant?

Alumni Assistants are professionals who support the alumni relations department of an educational institution or organization. Their main responsibilities include maintaining alumni databases, organizing events and reunions, facilitating communication between alumni and the institution, and assisting with fundraising or outreach activities. They play a key role in building lasting relationships with graduates and encouraging their continued engagement and support. Alumni Assistants often serve as a point of contact for alumni inquiries and help coordinate programs that strengthen the alumni community.

What are the key skills and qualifications needed to thrive as an alumni assistant, and why are they important?

To thrive as an Alumni Assistant, you need strong organizational skills, attention to detail, and experience in customer service or administrative roles, often supported by a bachelor’s degree. Familiarity with alumni management software, databases, and proficiency in Microsoft Office Suite are typically required. Excellent interpersonal skills, professionalism, and effective communication help you build positive relationships with alumni and stakeholders. These abilities ensure smooth event coordination, maintain accurate records, and foster lasting engagement between the institution and its alumni network.

How does an alumni assistant typically collaborate with other departments within a university?

Alumni Assistants often work closely with departments such as Career Services, Development, and Communications to organize events, manage alumni databases, and support outreach initiatives. They help coordinate networking opportunities, communicate updates, and facilitate alumni engagement in university programs. This collaboration ensures that alumni remain connected to the institution and can contribute to its growth. Teamwork and strong communication skills are essential, as the role often involves cross-departmental projects and regular interaction with staff, faculty, and alumni.

What is the difference between Alumni Assistant vs Career Services Coordinator?

AspectAlumni AssistantCareer Services Coordinator
Required CredentialsHigh school diploma or associate degree; some roles may prefer bachelor'sBachelor's degree often required; relevant certifications beneficial
Work EnvironmentEducational institutions, alumni offices, non-profit organizationsUniversities, colleges, career centers, educational institutions
Employer & Industry UsageUsed in alumni relations, development offices, and student servicesCommon in career services, student affairs, and employment offices

The Alumni Assistant typically focuses on maintaining alumni relations, event coordination, and communication within educational institutions or alumni organizations. In contrast, the Career Services Coordinator handles career counseling, job placement, and employment programs for students and alumni. While both roles support educational communities, the Alumni Assistant emphasizes alumni engagement, whereas the Career Services Coordinator concentrates on career development and employment support.

What are the most commonly searched types of Alumni jobs in Indiana?

The most popular types of Alumni jobs in Indiana are:

What are popular job titles related to Alumni Assistant jobs in Indiana?

For Alumni Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Alumni Assistant jobs in Indiana look for?

The top searched job categories for Alumni Assistant jobs in Indiana are:

What cities in Indiana are hiring for Alumni Assistant jobs?

Cities in Indiana with the most Alumni Assistant job openings:

Alumni Assistant jobs near you
Infographic showing various Alumni Assistant job openings in Indiana as of June 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution.

Administrative Assistant

Christel House Academy, Inc.

Indianapolis, IN • On-site

$18/hr

Full-time

Medical, Retirement

Posted 13 days ago

Key responsibilities

  • Perform administrative functions such as answering phones, greeting visitors, and handling inquiries.

  • Create, maintain, and enter information into Powerschool and compile student records.

  • Maintain scheduling and event calendars and perform other related duties to support school operations.

Job description

Description

At Christel House Indianapolis, we strive to create empowering opportunities through a rigorous and holistic education for all Christel House Indianapolis students and alumni, so they actualize their aspirations and develop effective leadership skills. Christel House Indianapolis students and graduates are world changers. Everyone. Every day. Around the world, Christel House students are empowered to realize their full potential and supported in an environment that allows them to learn and grow as individuals. Their experience is grounded in four foundational values of responsibility, respect, integrity, and independence that were put in place by our founder, Christel DeHaan.


Christel House Indianapolis is currently seeking an Administrative Assistant at Academy West!


JOB SUMMARY:
This position provides support to the principals by performing a variety of administrative functions required for the operation of the campus and instructional school programs.


ESSENTIAL FUNCTIONS:

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Create, maintain, and enter information into Powerschool.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Maintain scheduling and event calendars.
  • Conduct searches to find needed information, using sources as the Internet.
  • Mail newsletters, promotional material, or other information.
  • Collect monies for items such as uniforms.
  • Compile and maintain student records.
  • Pull reports or files as needed.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective operations of the schools.

WHAT WE OFFER:

  • Sign-on bonuses for all hires!
  • Good Wages Initiative partner, hourly positions start at $18!
  • Opportunity to serve and make a huge difference in students' lives.
  • Competitive comprehensive health care options.
  • Employer contributions to retirement plans.
  • Referral bonuses. 
  • Opportunities for growth within the school!

QUALIFICATIONS:

  •  Associate degree with some training/exposure to education and teaching OR network equivalent 
  • Proficient typing skills, including computer proficiency with Office products and web based programs, including extensive data entry.
  • Spanish language skills (spoken and written) preferred.
  • Strong English grammar skills.
  • Exceptional customer service skills.
  • Evidence of a strong work ethic and high degree of organizational skills.
  • An agreement with the mission statement and goals of Christel House Schools

PHYSICAL REQUIREMENTS:

  • Ability to sit for long periods of time
  • Ability to look at a computer for long periods of time
  • Ability to reach with hands and arms
  • Must occasionally lift and/or move up to 50 pounds

A complete application with include the following:

  • Letter of interest stating why the candidate feels his/her qualifications are a good match to those sought by CHS
  • Current resume (please include e-mail address)
  • Transcripts
  • At least three (3) professional references (References should include candidates supervisor in his/her current position and most recent prior position)

Applicants should disclose any criminal arrests or convictions in the application process. A successful applicant will be required to submit to a national background check.

Christel House Schools is an Equal Opportunity Employer.

Apply