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Alumni Assistant Jobs in Indiana (NOW HIRING)

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Manager, Program-SyF

Indianapolis, IN

This role also supports digital presence, alumni engagement, and academy branding initiatives. This ... Support college and career readiness initiatives * Assist with planning and execution of SYF ...

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Alumni Assistant information

How does an Alumni Assistant typically collaborate with other departments within a university?

Alumni Assistants often work closely with departments such as Career Services, Development, and Communications to organize events, manage alumni databases, and support outreach initiatives. They help coordinate networking opportunities, communicate updates, and facilitate alumni engagement in university programs. This collaboration ensures that alumni remain connected to the institution and can contribute to its growth. Teamwork and strong communication skills are essential, as the role often involves cross-departmental projects and regular interaction with staff, faculty, and alumni.

What are Alumni Assistants?

Alumni Assistants are professionals who support the alumni relations department of an educational institution or organization. Their main responsibilities include maintaining alumni databases, organizing events and reunions, facilitating communication between alumni and the institution, and assisting with fundraising or outreach activities. They play a key role in building lasting relationships with graduates and encouraging their continued engagement and support. Alumni Assistants often serve as a point of contact for alumni inquiries and help coordinate programs that strengthen the alumni community.

What is the difference between Alumni Assistant vs Career Services Coordinator?

AspectAlumni AssistantCareer Services Coordinator
Required CredentialsHigh school diploma or associate degree; some roles may prefer bachelor'sBachelor's degree often required; relevant certifications beneficial
Work EnvironmentEducational institutions, alumni offices, non-profit organizationsUniversities, colleges, career centers, educational institutions
Employer & Industry UsageUsed in alumni relations, development offices, and student servicesCommon in career services, student affairs, and employment offices

The Alumni Assistant typically focuses on maintaining alumni relations, event coordination, and communication within educational institutions or alumni organizations. In contrast, the Career Services Coordinator handles career counseling, job placement, and employment programs for students and alumni. While both roles support educational communities, the Alumni Assistant emphasizes alumni engagement, whereas the Career Services Coordinator concentrates on career development and employment support.

What are the key skills and qualifications needed to thrive as an Alumni Assistant, and why are they important?

To thrive as an Alumni Assistant, you need strong organizational skills, attention to detail, and experience in customer service or administrative roles, often supported by a bachelor’s degree. Familiarity with alumni management software, databases, and proficiency in Microsoft Office Suite are typically required. Excellent interpersonal skills, professionalism, and effective communication help you build positive relationships with alumni and stakeholders. These abilities ensure smooth event coordination, maintain accurate records, and foster lasting engagement between the institution and its alumni network.
What are the most commonly searched types of Alumni jobs in Indiana? The most popular types of Alumni jobs in Indiana are:
What are popular job titles related to Alumni Assistant jobs in Indiana? For Alumni Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Alumni Assistant jobs in Indiana look for? The top searched job categories for Alumni Assistant jobs in Indiana are:
What cities in Indiana are hiring for Alumni Assistant jobs? Cities in Indiana with the most Alumni Assistant job openings:
Alumni Assistant jobs near you
Assistant Director (Marketing Generalist), Donor and Alumni Communications

Assistant Director (Marketing Generalist), Donor and Alumni Communications

Indiana University

Bloomington, IN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 27 days ago

Job description

Our team is responsible for communications and marketing projects that advance the mission and strengthen the brand of the Indiana University (IU) College of Arts and Sciences. We focus on College-wide initiatives, including brand development and management, user-focused website development for our departments and programs, and recruitment marketing strategy and products.
Job Summary
Department Specific Responsibilities
  • Maximizes the capabilities of the Salesforce Client Relationship Management (CRM) and Marketing Cloud platform infrastructure to help achieve the College's overall advancement goals through creation and distribution of digital mailers.
  • Creates innovative and effective marketing and communication strategies that drive traffic to the Office of Advancement's events, programs, and online publications.
  • Inspires alumni engagement and shares the impact of philanthropy through robust, personalized communication.
  • Works as a member of the College's communications and marketing team and in partnership with the College's Advancement Office to create and deliver strategic content for digital communications.
  • Performs communications campaign-related tasks on deadline and with attention to detail.
  • Writes content and create visuals for digital campaigns.
  • Designs and tests emails.
  • Circulates emails for stakeholder review and approval.
  • Requests, imports, and manages data responsibly.
  • Creates landing pages and forms in support of digital campaigns.
  • Runs engagement reports.
  • Performs College and department website updates as needed to support digital campaigns.
  • Contributes to the College social media landscape by curating and developing alumni-focused content and helping to maintain alumni-focused platforms.
General Responsibilities
  • Independently develops and executes basic and increasingly more complex strategic marketing plans for a department or functional area within a department to advance goals and objectives, including data collection and market research, target market definition, development of project timelines, sourcing of promotional materials, and marketing content creation.
  • Responds to inquiries and requests from stakeholders and explains information regarding policies, procedures, and programs.
  • Manages relationships with various internal and external stakeholders, including vendors, and acts as a collaborative resource in curating marketing plans to relevant initiatives, groups, events, and programs.
  • Regularly researches relevant subject matter to increase knowledge in area(s) of specialty, including information on various marketing channels (print, online, electronic, email, social media, and direct mail).
  • May participate in team-based marketing planning to align strategies and deadlines across various concurrent projects and initiatives.
  • Collaborates with users of various software programs and creative platforms to create and deliver content and marketing materials in multiple formats to a variety of audiences.
  • May provide guidance to lower-level Marketing Generalists.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • Bachelor's degree in communications, marketing, English, public relations, or related field.
WORK EXPERIENCE
Required
  • 2 years in relevant field.
SKILLS
Required
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrates time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast paced, dynamic environment.
  • Seeks to acquire knowledge in area of specialty.
  • Highly thorough and dependable.
  • Demonstrates a high level of accuracy, even under pressure.
Preferred
  • Experience in digital marketing and communications, utilizing Salesforce Marketing Cloud.
  • Familiarity with constituent relationship management (CRM) systems.
  • Experience in higher education communications or marketing.
  • Web content management system skills with an understanding of best practices related to user experience.
  • E-mail marketing and data segmentation skills and experience with Salesforce (or similar systems).
  • Experience working with Google Analytics (or similar reporting tools) and experience applying insights to web, e-mail, and social media with the goal of supporting and improving best practices and strategies that increase awareness of the College, encourage engagement, and generate measurable, specific calls to action.
  • Expert project management skills with a high degree of self-motivation and personal organization, including the ability to manage and meet a busy schedule of digital creation, production, and execution.
  • Expert written communications skills with the ability to read and edit e-mail and other digital content and assess its relevance and quality in relation to the strategic goals of the project.
  • Knowledge of branding, marketing, and public communications principles, including digital and web communication strategies.
  • Experience working in a client relations or customer service role with the ability to relate both professionally and in a friendly manner to constituents and colleagues, and to provide high-quality customer service to a wide variety of constituents.
  • Experience working in a higher education environment and/or at IU.
  • Ability to carry out market research, including surveys and focus groups, to assess the effectiveness of web-based communications efforts.
  • Ability to articulate and engage with the vision and strategic priorities of the College's advancement communications mission with an appreciation for and ability to relate enthusiastically to the mission and values of a liberal arts-focused institution.
  • Enthusiasm for teamwork and team spirit, a willingness to ask questions, help problem-solve, and support team members when projects are nearing completion deadlines.
  • Strong interpersonal skills.
  • Detail oriented
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$61,000 Annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Marketing & Communications
Job Family: Marketing
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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