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Admissions Office Assistant Jobs (NOW HIRING)

Wisconsin

Admissions Counselor

La Crosse, WI · On-site

$46K/yr

Coordinate or assist with START (freshmen registration), Admissions Office scholarship program, La Crosse Talk newsletter for admitted new freshmen, Admissions Office web page, social media ...

Seafield Center

Office Assistant

Riverhead, NY · On-site

$18 - $23.50/hr

Office Assistant ID: 5610-3 Department: Outpatient Location: Riverhead Description Part-Time ... Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags.

Seafield Center

Office Assistant

Patchogue, NY · On-site

$18 - $23.50/hr

Office Assistant ID: 8822 Department: Outpatient Location: Patchogue Description Part-Time ... Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags.

Cleary University

Student Worker: Admissions

Howell, MI · On-site

Clerical Assistant General Description The team of student workers provides support to run the daily operations of the Admissions Office. The primary way in which they offer support is by providing ...

Seafield Center

Office Assistant

Medford, OR · On-site

$17.50 - $22.75/hr

Office Assistant ID: 5630-22 Department: Outpatient Location: Medford Description Full Time and ... Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags.

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Admissions Office Assistant information

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How much do admissions office assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for admissions office assistant in the United States is $18.62, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $21.39 per hour, depending on experience, location, and employer.

What is an admissions office assistant?

Admissions Office Assistants are support staff who help manage the daily administrative tasks of a school's admissions office. Their responsibilities often include answering phone calls, responding to emails, processing application materials, scheduling appointments, and assisting prospective students and families with queries. By providing organizational support, they help ensure that the admissions process runs smoothly and efficiently. They also serve as a point of contact between applicants, current students, and the admissions staff.

What skills and qualifications are needed to be an admissions office assistant?

To thrive as an Admissions Office Assistant, you need strong organizational skills, attention to detail, and familiarity with administrative processes, usually supported by a high school diploma or some college coursework. Proficiency in office software such as Microsoft Office Suite, student information systems, and document management tools is typically required. Excellent communication, customer service, and multitasking abilities help you interact effectively with applicants, staff, and faculty. These skills ensure smooth application processing and a positive experience for prospective students, which are critical for institutional success.

What challenges do admissions office assistants face during peak application seasons?

During peak application seasons, Admissions Office Assistants often handle a high volume of inquiries from prospective students and process large numbers of documents within tight deadlines. Balancing accuracy with efficiency can be challenging, as mistakes in data entry or communication can impact applicants' experiences. Strong organizational skills and the ability to remain calm under pressure are essential, as is effective collaboration with other team members to ensure smooth workflow and timely responses.

What cities are hiring for Admissions Office Assistant jobs?

Cities with the most Admissions Office Assistant job openings:

What are the most commonly searched types of Admissions Office jobs?

The most popular types of Admissions Office jobs are:

What states have the most Admissions Office Assistant jobs?

States with the most job openings for Admissions Office Assistant jobs include:

Admissions Office Assistant jobs near you
Infographic showing various Admissions Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $38,736 per year, or $18.6 per hour.

Admissions and Office Coordinator

Granite Peak Home Health

Helena, MT • On-site

$17.25 - $23.75/hr

Full-time

Re-posted 9 days ago

Job description

Join Our Team as an Admissions & Office Coordinator!

Are you an organized, detail-oriented professional with a passion for helping others? Do you thrive in a dynamic environment where you can make a meaningful impact every day? If so, we want you on our team!

Why Join Us?

At Granite Peak Home Health, we are dedicated to providing top-quality home health services, and we need a proactive, compassionate, and highly organized Admissions & Office Coordinator to help us make a difference. This dual role ensures a seamless intake process for our clients while keeping our office operations running smoothly. If you're ready to take on a rewarding role with growth potential, apply today!

Job Summary:

The Admissions & Office Coordinator is responsible for overseeing client intake processes while providing essential administrative support to maintain smooth office operations. This role requires a highly organized individual with strong communication skills who can efficiently handle intake documentation, interact with clients, and support day-to-day office functions. The ideal candidate will demonstrate professionalism, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

  • Receive and process patient referrals from hospitals, physicians, case managers, and other sources.

  • Verify insurance eligibility, benefits, and authorization requirements.

  • Gather and document all necessary patient information, including demographics, medical history, and physician orders.

  • Coordinate with clinical staff to schedule initial assessments and services.

  • Maintain communication with patients, families, and referral sources to provide updates on the admission process.

  • Ensure all required documentation is completed and submitted in accordance with agency policies and regulatory requirements.

  • Maintain accurate and organized patient intake records.

  • Participate in team meetings and contribute to process improvements.

  • Perform general clerical duties, including data entry, filing, and document management.

  • Answer and direct phone calls, emails, and other communications in a professional manner.

  • Process accounts payable, including vendor invoice payments.

  • Establish, maintain, process, and update files, records, and other documents.

  • Assist in preparing reports, presentations, and correspondence.

  • Handle private pay billing, including processing claims, collections, and payment posting.

  • Perform other related tasks as assigned.

Qualifications & Skills:

  • High school diploma or equivalent required

  • Previous experience in home health, healthcare intake, or medical office administration is highly desirable.

  • Knowledge of Medicare, Medicaid, and private insurance guidelines for home health services.

  • Strong organizational skills and attention to detail.

  • Excellent communication and interpersonal skills.

  • Proficiency in electronic health records (EHR) and medical software.

  • Familiarity with HIPAA regulations and patient confidentiality.

Apply Today!

If you're a motivated and detail-oriented professional looking for a fulfilling career in home health, we’d love to hear from you! Join us and be part of a compassionate team that makes a real difference in people's lives.

GRANITE PEAK HOME HEALTH provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.