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Adminstrative Assistant Jobs in Quebec (NOW HIRING)

CIBC

Administrative Assistant-Bilingual

Quebec, QC · Hybrid

  • Retirement

As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You'll work closely with the team of Advisors ...

CIBC US

Administrative Assistant-Bilingual

Quebec, QC · Hybrid

  • Retirement

As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You'll work closely with the team of Advisors ...

CIBC

Administrative Assistant - Bilingual

Montreal, QC · Hybrid

  • Retirement

To learn more about CIBC, please visit CIBC.com What you'll be doing As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our ...

CIBC US

Administrative Assistant - Bilingual

Montreal, QC · Hybrid

  • Retirement

To learn more about CIBC, please visit CIBC.com What you'll be doing As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our ...

ASICC-MED

Administrative Assistant

Montreal, QC

Advisor, customer experience ASICC-MED Medical Placement and Nursing is currently recruiting a Customer Experience Advisor We are looking for staff who are comfortable with new technologies and ...

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All JobsAdminstrative JobsAdminstrative Assistant JobsAdminstrative Assistant Jobs in Quebec

Adminstrative Assistant information

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require additional certificationsHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departments or executivesFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front desk roles
Search & Comparison IntentOften compared for administrative support rolesCompared for front desk and customer interaction roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties and visitor interactions.

What job categories do people searching Adminstrative Assistant jobs in Quebec look for?

The top searched job categories for Adminstrative Assistant jobs in Quebec are:

What cities in Quebec are hiring for Adminstrative Assistant jobs?

Cities in Quebec with the most Adminstrative Assistant job openings:

Adminstrative Assistant jobs near you
Infographic showing various Adminstrative Assistant job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution.

Site Administrative Assistant

Borea Construction

Levis, QC • On-site

Full-time

PTO

Posted 5 days ago

Job description

Find the right energy here and come generate something big with us! The Site Administrative Assistant manages all on-site administrative tasks and assists the project manager and the project management team. In addition to their regular duties, they provide support with training, onboarding, job assignments, performance management, and system support (CMiC and HCSS).
This role is based on construction site on a full-time basis. Do you have what it takes? Positive energy and...
• High school or college diploma in secretarial or office administration;
• 2 to 5 years of experience in similar roles
• Knowledge of the construction industry, an asset;
• Excellent command of Office Suite;
• Advanced proficiency in spoken and written French;
• Intermediate proficiency in spoken and written English to interact with suppliers and colleagues at the national level. Must be able to draft communications and review documents in English;
• High geographic mobility;
• Valid driver's license;
• Ability to work in a team and communicate both orally and in writing;
• Autonomy, discretion, and strong administrative rigor.
What you will do to successfully accomplish this mission:
• Manage all administrative correspondence related to the management of a construction project;
• Process the hiring form, forward it to the payroll department, and enter the information into the tree structure;
• Track and process workers' timesheets;
• Be responsible for the hiring compliance program in each province and verify that each subcontractor complies with the requirements before work begins;
• Assist the project manager and project engineer in drafting contracts, as well as entering and tracking data in the management software;
• Record and file all contractual communications and transmissions;
• Ensure that meeting minutes are uploaded to the management software;
• Ensure that project files are archived;
• Validate that quality requirements are included in the subcontractor or supplier contract;
• Ensure that the administrative plan is implemented on the construction site;
• Perform any other related tasks Benefits • A minimum of 4 weeks of vacation starting on day one
• Personal days you can use whenever you need them
• A competitive group insurance benefits package
• Group RRSP with up to 5% employer matching
• Employee Share Ownership Program - become a partner in our success
• Support for your professional development and career growth
• Monthly cellphone allowance
• Various mobility allowances and premiums to support your work Borea’s values are deeply rooted in the energy landscape. We take care of each other, ensuring that our teams thrive in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea, in collaboration with its various solar and wind construction partners, is committed to finding increasingly innovative solutions with the goal to commit to quality and responsibly and sustainably energizing future generations.
Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.

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