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Administrators Assistant Jobs in Hubertus, WI (NOW HIRING)

City of Cudahy, WI

Accounting Admin Asst

Cudahy, WI · On-site

$26.60 - $34.19/hr

Director of Office Services Accounting Administrative Assistant performs routine, non-routine and special assignments in connection with all phases of work in the City of Cudahy offices and must be ...

Truity Partners

Office Admin

Oconomowoc, WI · On-site

$20 - $28/hr

The Office Administrator will be responsible for, but not limited to, the following ... Coordinate company events, employee meetings, and other office activities. * Assist with onboarding ...

Saxon Global

DB2 DBA/Admin

Milwaukee, WI · On-site

... administrators, as well as application developers and data specialists, on database design, configuration, and performance issues Assist with the assessment of varying types of incidents, providing ...

OU Health (Parent)

Executive Assistant

Wauwatosa, WI · On-site

$1.4K/wk

Details Client Name Froedtert (Parent) Job Type Local Offering Non-Clinical Profession Clerical/Admin Specialty Executive Assistant Job ID 18105704 Job Title Executive Assistant Weekly Pay $1409.57 ...

OVATION COMMUNITIES

Resident Assistant

Milwaukee, WI

$14.75 - $18/hr

Resident Assistant Shift: AM Location: Ovation Communities -- Chai Point Ovation Communities is ... Administer medications to residents. * Answers all call lights promptly and pendants promptly.

Integrated Systems Corp.

Sales Administrator

Mequon, WI · On-site

$60K - $70K/yr

Support CFO on the calculations for Sales Commissions for salespeople * Assist in various other HR, and office admin tasks as needed. Required Qualifications * Associate's or Bachelor's degree in ...

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All JobsAdministrators JobsAdministrators Assistant JobsAdministrators Assistant Jobs in Hubertus, WI

Administrators Assistant information

See Hubertus, WI salary details

$25.8K

$67.8K

$135.7K

How much do administrators assistant jobs pay per year?

As of Jul 27, 2026, the average yearly pay for administrators assistant in Hubertus, WI is $67,803.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,700.00 and $80,000.00 per year, depending on experience, location, and employer.

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What is the role of an administration assistant?

An administrative assistant provides support to an organization by handling tasks such as managing correspondence, scheduling appointments, organizing files, and preparing reports. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What do assistant administrators do?

Assistant administrators support the main administrator by handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff or clients. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth operations.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.
What job categories do people searching Administrators Assistant jobs in Hubertus, WI look for? The top searched job categories for Administrators Assistant jobs in Hubertus, WI are:
What cities near Hubertus, WI are hiring for Administrators Assistant jobs? Cities near Hubertus, WI with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Hubertus, WI as of July 2026, with employment types broken down into 81% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $67,803 per year, or $32.6 per hour.

Accounting Admin Asst

City of Cudahy, WI

Cudahy, WI • On-site

$26.60 - $34.19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

Salary: $26.60 - $34.19 Hourly
Location : City Hall, 5050 S. Lake Drive, Cudahy, WI
Job Type: Full-Time
Job Number: 00102
Department: Accounting
Opening Date: 03/13/2026
Closing Date: Continuous
Summary
Department: Clerk/Treasurer
Exempt: No
Reports To: Director of Office Services
Accounting Administrative Assistant performs routine, non-routine and special assignments in connection with all phases of work in the City of Cudahy offices and must be available to cross-train in all areas and support all functions. To provide accounting support for the administrative and financial functions of the City.
Age
18 years of age or older.
Work Hours
Full - time 40 hours per week Monday through Friday. Generally, 7:30 a.m. to 4:30 p.m.
Benefits
Wisconsin Retirement Fund, health, dental, vision, life and disability insurance, sick, holiday and vacation days. This is a non-union, non-exempt position. Wages are determined by the Common Council on an annual basis based on performance and skill.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not intended to be all-inclusive. Other duties may be assigned as required.
Customer Service
  • Customer Service/Public Assistance: handles routine telephone inquiries, etc.
  • Answers telephone calls, takes messages, routes telephone calls.

Administrative Support
  • Performs secretarial duties for assigned department: typing, data entry, transcription, filing, basic accounting, bookkeeping, auditing, etc.
  • Develops and maintains filing system.
  • Creates and maintains accurate and complete records.
  • Prepares clear and detailed reports.
  • Sorts and distributes mail.

Financial Management
  • Create and mail City wide invoicing in Accounts Receivable Software.
  • Maintain and balance Accounts Receivable System monthly.
  • Annual November transfer of delinquent municipal billing to tax roll.
  • Process invoices through Accounts Payable Software and distribute payments accordingly.
  • Maintain and balance Accounts Payable System monthly.
  • Maintain and train department staff on use of the Accounts Payable software.
  • Process special assessment billing and assist with periodic reconciliations of the subsidiary records to the general ledger.
  • Maintain and reconcile accounting balances that support City computerized functions including but not limited to:

a. Accounts receivable.
b. Accounts payable.
c. Other general accounts.
  • Perform periodic reconciliation of other asset and liability accounts as requested.
  • Prepare financial reports as necessary.
  • Process debt payments, wire transfers and ACH payments through the City financial institutions as directed by the Clerk/Treasurer or designee.
  • Prepares purchase orders, check requests, letters, etc.
  • Receive various payments, reconcile cash, perform various analysis and prepare reports as requested.
  • Prepare Claims for Council approval monthly.
  • Administration of the City issued credit cards, credit limits and monthly reconciliation of expenses for various departments.
  • Process and maintain bankruptcy filings received by the City.
  • Administration of delinquent balance collections related to municipal billings.
  • Assist with preparation of information and documents to support the annual independent audit.

System Management
  • Operate and troubleshoot software and other related computer systems.
  • Implement updates and improvements as needed in coordination with IT.
  • Maintain active access points and file various required State and Federal reports within the reporting deadlines and process any required payments.

Regulatory Compliance
  • Ensure processes remain in compliance with City policies and procedures.
  • Consult with City of Cudahy audit firm Baker Tilly and/or Ehlers regularly to maintain proper financial procedures as necessary.

Other Operations
  • Cross train on all functions of Utility billing, performing all duties as a backup during absences or vacancies.
  • Assists with organizing and preparing for elections of all types including but not limited to: processing absentee ballots, voter registration, general voter assistance, Election maintenance and filing.
  • Assist with processing applications for various licenses.
  • Assist with recording of various year end accruals.
  • Maintain training required with all aspects of duties.

Qualifications
Experience
  • Minimum of (2) two years' experience in a directly related roll. Local government experience preferred but not required.
  • Minimum of (3) years of work experience in administrative duties.

Education and Certifications
  • High School Diploma required.
  • Certificate(s), associate or bachelor's degree in bookkeeping, accounting, business or public administration or closely related field preferred but not required.
  • Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of this position will also be considered.

Knowledge, Skills and Abilities
  • Knowledge, Skills and Abilities
    • Working knowledge of and the ability to work within financial control policies and procedures.
    • Working knowledge of modern accounting principles.
    • Ability to prepare and maintain accurate and complete reports, and to prepare clear and detailed reports and records.
    • Considerable ability to plan, organize, and work independent of others in an efficient and economical manner, maintaining departmental discipline in a teamwork atmosphere.
    • Ability to establish and maintain effective public and working relationships.
    • General knowledge of Federal, State, and Municipal laws relating to financial operations of the City of Cudahy.
    • Ability to attend various continuing education sessions.
    • Proficient in Microsoft Office suite of software.
    • Excellent communication skills, both written and verbal.
  • Physical Demands & Working Conditions
    • Predominantly indoor office environment.
    • Occasionally required to lift and carry up to 20 pounds.
    • Standing, walking, sitting and stooping.
    • Kneeling, crouching, climbing, bending and twisting.
    • Reaching, feeling, talking and hearing.
    • Far vision at 20 feet or further, and near vision at 20 inches or less, corrected or uncorrected.
    • Lifting, carrying, pushing/pulling: 10 lbs. or less; on occasion, 20-40 lbs.
    • Handling, grasping and fingering: filing, typing, writing, etc.
    • Normal range hearing in normal office environment, corrected or uncorrected.
  • The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Equipment Used
    Calculator, copy machine, PC, fax machine, printing equipment, multi-line telephone and postage machine.

LIFE: CITY PAYS PREMIUM FOR BASIC LIFE COVERAGE ON EMPLOYEE
HOLIDAY: EMPLOYEES OF THE CITY OF CUDAHY RECEIVE 10 PAID HOLIDAYS ANNUALLY
PERSONAL DAYS: AFTER ONE YEAR OF EMPLOYMENT - EMPLOYEE WILL RECEIVE THREE PERSONAL DAYS EACH YEAR
SICK LEAVE: ELIGIBILITY FOR SICK LEAVE BEGINS AFTER SUCCESSFUL COMPLETION OF THE PERFORMANCE PERIOD OF EMPLOYMENT WITH THE CITY.
NEW EMPLOYEES CONTINUE TO EARN 8 HOURS PER MONTH DURING THEIR FIRST 4 YEARS OF SERVICES.
MEDICAL: CITY CURRENTLY PAYS THE PREMIUM FOR A MEDICAL BENEFIT PLAN FOR EMPLOYEES AND THEIR FAMILIES UP TO THE MAXIMUM ALLOWABLE BY LAW
AFTER 4TH YEAR, SICK LEAVE EARNED IS 4 HOURS PER MONTH TO A MAXIMUM OF 360 HOURS
VACATION: AFTER ONE FULL YEAR OF SUCCESFUL EMPLOYMENT -
EMPLOYEE SHALL EARN:
2 WEEKS VACATION AFTER 1 YEAR
3 WEEKS VACATION AFTER 7 YEARS
4 WEEKS VACATION AFTER 15 YEARS
5 WEEKS VACATION AFTER 23 YEARS
PENSION: EMPLOYEES ARE COVERED UNDER THE STATE OF WISCONSIN RETIREMENT SYSTEM
01
Do you have a high school diploma, General Education Development (GED) Certificate or a High School Equivalency Diploma (HSED)?
  • Yes
  • No

02
Based on the job description, do you believe that you are able to perform the essential functions of this position with or without reasonable accommodation?
  • Yes
  • No

03
Do you have experience working with the following programs (choose all that apply):
  • Microsoft Word
  • Excel
  • Publisher
  • Power Point
  • Adobe Acrobat

04
Which of the following best describes your skill level using Microsoft Excel?
  • No
  • Experience entering data, printing MS Excel worksheet
  • All of the skills listed above PLUS modifying, editing, deleting, moving, formatting, copying, pasting data
  • All of the skills listed above PLUS creating MS Excel worksheets with formulas

05
Summarize special job related skills and qualifications acquired from training, employment or other experience.
06
Have you ever been dismissed or asked to resign from any employment?
  • Yes
  • No

07
If you answered 'yes' to the dismissed or asked to resign question, please state the details. If you answered 'no', please type 'N/A".
Required Question

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