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Administrators Assistant Jobs in Arizona (NOW HIRING)

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... school personnel, administrators, student's parents and Supervisor. * Complete and maintain ...

Onin Staffing

Admin Assistant

Casa Grande, AZ · On-site

$18/hr

Pay: $18.00/hour The Office Administrative Assistant provides administrative support to ensure the office operates efficiently. This position assists with scheduling, data entry, filing, customer ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ

$17.25 - $23.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... school personnel, administrators, student's parents and Supervisor. * Complete and maintain ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... school personnel, administrators, student's parents and Supervisor. * Complete and maintain ...

Ascend Staffing

CLERICAL/OFFICE

Phoenix, AZ

$23 - $25/hr

Weekly Pay Part-time Sales Admin Assistant Tasks & Duties * Prepare, edit, and maintain sales documents, reports, contracts, presentations, and correspondence. * Manage sales calendars, schedule ...

Garrett Motors

Admin Assistant

Coolidge, AZ

$17 - $22.75/hr

Type memos, correspondence, reports, and other documents * Assist in scheduling and confirming sales and service appointments * Other duties as assigned Qualifications * Excellent listening ...

Garrett Motors

Admin Assistant

Coolidge, AZ

$17 - $22.75/hr

Type memos, correspondence, reports, and other documents * Assist in scheduling and confirming sales and service appointments * Other duties as assigned Qualifications * Excellent listening ...

Garrett Motors

Admin Assistant

Coolidge, AZ

$17 - $22.75/hr

Type memos, correspondence, reports, and other documents * Assist in scheduling and confirming sales and service appointments * Other duties as assigned Qualifications * Excellent listening ...

Garrett Motors

Admin Assistant

Coolidge, AZ · On-site

$17 - $22.75/hr

Type memos, correspondence, reports, and other documents * Assist in scheduling and confirming sales and service appointments * Other duties as assigned Qualifications * Excellent listening ...

TEKsystems

Mortgage Admin Assistant

Prescott, AZ

$19/hr

Description The Branch Administrative Assistant II plays an important role in the organization by ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

New

TEKsystems

Mortgage Admin Assistant

Prescott, AZ

$19/hr

Description The Branch Administrative Assistant II plays an important role in the organization by ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

New

A1 Roofing Solutions

Admin Assistant

Mesa, AZ · On-site

Salary: $15-$18.50 per hr A1 Roofing Inc is a leading roofing company based in Mesa, Arizona. We specialize in providing top-quality roofing solutions for residential and commercial properties in the ...

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All JobsAdministrators JobsAdministrators Assistant JobsAdministrators Assistant Jobs in Arizona

Administrators Assistant information

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What is the role of an administration assistant?

An administrative assistant provides support to an organization by handling tasks such as managing correspondence, scheduling appointments, organizing files, and preparing reports. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What do assistant administrators do?

Assistant administrators support the main administrator by handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff or clients. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth operations.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.
What are popular job titles related to Administrators Assistant jobs in Arizona? For Administrators Assistant jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Administrators Assistant jobs in Arizona look for? The top searched job categories for Administrators Assistant jobs in Arizona are:
What cities in Arizona are hiring for Administrators Assistant jobs? Cities in Arizona with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Arizona as of July 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.
Admin Assistant/Aftercare Coordinator

Admin Assistant/Aftercare Coordinator

Guidepost Montessori

Scottsdale, AZ

$18.50 - $25.25/hr

Other

Posted 5 days ago

Job description

Do work that matters! Every single afternoon.

 We are hiring an Admin Assistant/ Afternoon Extended Day Coordinator for our Guidepost Montessori school at North Scottsdale!

At Guidepost Montessori, our Extended Day team creates a calm and joyful end to each child's day. This role is perfect for someone who loves working with children ages 0-6 and is looking to gain experience in an admin position! 

Your Impact

As an Admin Assistant/ Extended Day Coordinator, you'll support our daily school operations as well has plan and implement activities for our afternoon program for children ages 0-6. You'll help create a peaceful, engaging environment where children can unwind, explore, create and connect at the end of the day.

You'll provide administrative support to the Head of School and Assistant Head of School throughout the school day. 

You'll also play a key role during pick-up, helping create a warm, welcoming experience for families and ensuring each child's day ends in a calm, connected way.
You'll receive prep time each day to ensure you are able to plan engaging activities for the children. You'll help maintain a consistent routine, and contribute ideas to make the program enriching and enjoyable for children.

What You'll Do

  • Support the school leadership team with administrative tasks
  • Answer phones and greet families and visitors 
  • Assist with supply checks and ordering of school supplies 
  • Support with classroom coverage if needed 
  • Coordinate activities and staffing for the extended day program across the school 
  • Support a calm, safe, and engaging after-school environment
  • Facilitate a mix of structured and open-ended activities 
  • Prepare materials and maintain an orderly space
  • Supervise and engage with children in a warm, respectful way
  • Welcome and engage with families at pick-up, ensuring a smooth transition home and sharing relevant updates
  • Partner with the school team to ensure a smooth transition from the school day to extended care
  • Contribute ideas and feedback to help strengthen the extended day experience

What We're Looking For

  • Experience working with young children in a school, childcare, or camp setting 
  • A reliable, adaptable, organized, and proactive mindset
  • A warm, patient, and engaging presence with children and families
  • Ability to take initiative while also collaborating closely with a team
  • A genuine love for working with young children
  • Interest in learning and growing within the Montessori approach (prior Montessori experience is welcome but not required)

What We Offer

  • Fully sponsored Montessori diploma training through the Prepared Montessorian Institute
  • Ongoing professional development and mentorship
  • Competitive pay
  • Abundant opportunities for growth and career advancement
  • A supportive network of peers who value collaboration and shared best practices

About Guidepost Montessori

Guidepost Montessori is a growing network of over 100 schools across the U.S. and Asia, serving children from 3 months to 6 years old.

We believe children are capable and we design an education that nurtures independence, curiosity, and joy. Our mission is to transform education by helping every child reach their highest potential academically, socially, and emotionally.

If you love working with children and are looking for a role where you can grow, make an impact, and be part of something meaningful, we'd love to hear from you.

Apply today and join our school community!

Apply