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Administrators Assistant Jobs in Alberta (NOW HIRING)

Canoco

Craft Administrator

Fort Saskatchewan, AB · On-site

Position Overview We are seeking an organized and motivated Craft Administrator to support ... This position will work closely with the Lead Recruiter to assist with the recruitment ...

New

Glass Doctor of Edmonton

Office Administrator

Edmonton, AB · On-site

CA$16 - CA$22/hr

... Administrator. This role is ideal for someone who enjoys helping people, can think on their feet ... Answer incoming calls and assist customers in a professional and friendly manner * Respond to ...

Modular Solutions

Implementation Administrator

Calgary, AB · On-site

  • Medical

  • Dental

  • Vision

  • PTO

The Implementation Administrator will help drive consistency, quality, and efficiency across all ... Monitor and follow up on assigned tasks to ensure timely completion. * Assist in managing change ...

Parsons

Senior Subcontracts Administrator

Edmonton, AB

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Subcontracts Administrator's responsibilities will focus on administration of existing ... * Assist or lead claim mitigation; managing legal, regulatory and commercial contract compliance

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Showing results 41-60

All JobsAdministrators JobsAdministrators Assistant JobsAdministrators Assistant Jobs in Alberta

Administrators Assistant information

What does an administrators assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

How much do administrative assistants get paid?

The average salary for administrative assistants varies by location and experience but typically ranges from $35,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many administrative assistants also receive benefits such as health insurance and paid time off.

What is the role of an administrative assistant?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are popular job titles related to Administrators Assistant jobs in Alberta?

For Administrators Assistant jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Administrators Assistant jobs in Alberta look for?

The top searched job categories for Administrators Assistant jobs in Alberta are:

What cities in Alberta are hiring for Administrators Assistant jobs?

Cities in Alberta with the most Administrators Assistant job openings:

Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Portfolio Administrator Level 1

Targeted Talent

Calgary, AB • On-site

Full-time

Re-posted 26 days ago

Job description

TITLE: Portfolio Administrator Level 1
LOCATION: Calgary, AB
REPORTING: Portfolio Administrator Team Lead
JOB PURPOSE: Why does this role exist?
The Portfolio Administrator (PA1) delivers exceptional client service and support as it pertains to
the delivery of client administrative services for new and existing clients. This role works with the
firm's Asset Management team to support the firm’s operations to achieve business
objectives and goals. The primary focus of the PA1 is to provide an exceptional client experience
and service to Financial Advisors, Investment Counsellors and our clients.
This role includes but is not limited to processing new account applications and other account
related paperwork and requests; including account set up and ongoing account support and
tracking. This role also provides an opportunity to build client relationships over the phone. The
role reports to the Portfolio Administrator Team Lead.
KEY ACCOUNTABILITIES
• Promotes a culture of compliance throughout the firm.
• Maintain Client Management Systems (CRM) to align with compliance requirements (CRM &
current filing system).
• Responsible for delivering results within established service delivery guidelines.
• Key contact for all client service and support issues with Custodians and key business partners
(National Bank Independent Network, Olympia Trust Company, and Royal Bank of Canada); trouble
shooting and problem solving.
• Provides backup to Client Experience Coordinator at Reception as required.
CRITICAL PERFORMANCE AREAS
FIRM CONTRIBUTION
• Management of Harmony including:
o Client/Account Set up
o Contact information
o Set-up fee group and fee plan with Controller/Accounting
o Households
• Daily checking of Integrity Report on Harmony.
• Process all account documentation and transfers in established guidelines.
• Process bank deposits to firm’s custodians; initiate instructions to generate cash through
fund sales at client’s request.
• Identify opportunities for efficiency improvements.
• Assist with communication and implementation of current and new policies and procedures.
• Responsible to adhere to all compliance and regulatory requirements as set out by the firm and
other regulatory bodies.
CLIENT MANAGEMENT
• Prepare all new client on-boarding documentation such as account openings, transfers, etc.
• Prepare and distribute client forms, emails and mailings as necessary (quarterly client statements,
transfers, withdrawals, Letters of Direction, Power of Attorneys, etc.).
• Key point of contact for clients:
o Incoming client phone calls
o Administrative requests
• Ownership and successful completion of all client requests.
BUSINESS DEVELOPMENT
• Provide various statements as requested internally and externally.
• Day to day training and problem resolution for Investment Counsellors/Financial Advisors/Sales
team.
LEADERSHIP & TEAM DEVELOPMENT
• Demonstrates, emphasizes and promotes professional and ethical conduct.
• Fosters an atmosphere of teamwork and cohesiveness.
FINANCIAL & BUSINESS PERFORMANCE
• None.
FUNCTIONAL COMPETENCIES
• Ability to align with core values focused on client service and performance measures
• Excellent written and oral communication skills
• Creative and proactive approach in managing multiple priorities; excellent time management and
organizational skills
• Ability to offer efficient and quality service to clients; enjoy working directly with people
• Strong attention to detail; self-starter
• Proficiency in Microsoft, word processing skills; leverage technological developments within the
role
• Passion for working with financial professionals in growing their businesses
QUALIFICATIONS
• College/University degree or equivalent is an asset
• Diploma in administration or office technology, or equivalent related experience
• 3-5 years of administrative experience in the financial industry with direct client service
responsibilities
• Level 1 CFA or desire to obtain licensing is an asset
• Compliance experience is an asset
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About Targeted Talent

Sourced by ZipRecruiter

Your single source for HR professional services, we offer job seekers specialized employment services, spanning contract, permanent positions, and project solutions for highly specialized and managerial level talent needs. Our team of specialized recruiters and consultants abilities extend far beyond resume or career counseling. With hundreds of collaborators strategically located throughout the country, our organization possess the local market knowledge and industry relationships that make successful geography-specific reach possible.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Vancouver, BC, CA

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