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Administrative Services Jobs (NOW HIRING)

Worldwide Flight Services

Job Summary The Administrative Services Manager provides high-level administrative support and oversight to a team of administrative assistants located across multiple facilities. The role ensures ...

nLeague

Administrative Services Assistant

Nashville, TN · On-site

Administrative Services Assistant Client: TN DOH Location: 710 James Robertson Parkway, 7th Floor, Andrew Johnson Tower, Nashville, Tennessee 37243 Duration: 03+ Months Shift: Monday - Friday 8:00 AM ...

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Administrative Services information

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$81.5K

How much do administrative services jobs pay per year?

As of Aug 10, 2026, the average yearly pay for administrative services in the United States is $50,953.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $47,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced in an administrative services role, and how can they be effectively managed?

Administrative Services professionals often juggle multiple tasks, such as coordinating office operations, managing schedules, and supporting various departments. Common challenges include prioritizing competing demands, adapting to last-minute changes, and maintaining organization amidst frequent interruptions. Success in this role requires strong time management, clear communication, and proactive problem-solving. Utilizing digital tools and maintaining open communication with team members can help streamline processes and ensure smooth daily operations.

What are the key skills and qualifications needed to thrive in administrative services, and why are they important?

To succeed in Administrative Services, you need strong organizational skills, attention to detail, and proficiency in office management, often supported by a degree in business administration or a related field. Familiarity with office software like Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, problem-solving, and multitasking abilities are standout soft skills in this role. These skills and qualities ensure efficient office operations, effective support for teams, and smooth coordination of administrative tasks.

What do administrative services do?

Administrative services involve managing office operations, coordinating schedules, handling correspondence, maintaining records, and supporting other staff to ensure efficient organizational functioning. Professionals in this field often use tools like office software and may require organizational and communication skills.

What are administrative services?

Administrative services refer to the support activities that help organizations operate efficiently. These services include tasks such as managing office supplies, organizing files, scheduling meetings, handling correspondence, and supporting staff and management. People working in administrative services often ensure that day-to-day operations run smoothly, maintain records, and provide customer service. They play a crucial role in keeping an office organized and supporting the overall productivity of a business.

What is the difference between Administrative Services vs Administrative Assistants?

AspectAdministrative ServicesAdministrative Assistants
Primary RoleOversees administrative functions, manages office operations, develops policiesProvides clerical support, schedules appointments, handles correspondence
Required CredentialsVaries; often includes experience in office management, certifications like CAP or similarHigh school diploma or equivalent; some roles may require administrative training
Work EnvironmentOffice settings, often in managerial or supervisory rolesFront desk, administrative offices, support staff environments
Employer & Industry UsageUsed in organizations needing administrative oversightCommonly employed in various industries for clerical support

Administrative Services focus on managing and improving office operations, often requiring broader oversight and leadership skills. Administrative Assistants provide essential clerical support, handling day-to-day tasks. Both roles are vital but differ in scope and responsibilities.

What is the job description of administrative services?

Administrative services roles involve managing office operations, coordinating schedules, handling correspondence, maintaining records, and supporting staff to ensure efficient workflow. These positions often require strong organizational skills, proficiency with office software, and attention to detail.
More about Administrative Services jobs
What cities are hiring for Administrative Services jobs? Cities with the most Administrative Services job openings:
What are the most commonly searched types of Administrative Services jobs? The most popular types of Administrative Services jobs are:
What states have the most Administrative Services jobs? States with the most job openings for Administrative Services jobs include:
Administrative Services jobs near you
Infographic showing various Administrative Services job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,953 per year, or $24.5 per hour.

Administrative Services Manager

Worldwide Flight Services

On-site

Other

Medical, Retirement

Posted 7 days ago

Worldwide Flight Services rating

5.5

Company rating: 5.5 out of 10

Based on 94 frontline employees who took The Breakroom Quiz

53rd of 65 rated aviation services

Job description

About WFS

Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely.  We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents.  Are you ready to take off on your next career with us?

Job Summary

The Administrative Services Manager provides high-level administrative support and oversight to a team of administrative assistants located across multiple facilities. The role ensures consistency, compliance, and operational efficiency by delegating workloads appropriately, coaching team members, and monitoring adherence to company policies and procedures. The incumbent will coordinate meetings, manage communications, and perform a variety of administrative tasks to support leadership and relieve management of routine clerical duties. 

Responsibilities
  • Supervise and coordinate the work of administrative assistants at assigned facilities, ensuring consistent quality, accuracy, and compliance with operational procedures.
  • Coach and mentor administrative team members to promote professional growth, collaboration, and accountability.
  • Delegate workload effectively and monitor completion of assigned tasks to meet deadlines and operational priorities.
  • Schedule meetings, including coordination of conference rooms, equipment, and related logistics.
  • Read and route incoming correspondence; locate and attach appropriate files and background materials for leadership review.
  • Draft, type, and distribute routine correspondence, reports, and other documents as needed.
  • Maintain organized filing systems (electronic and physical) for correspondence, reports, and confidential records.
  • Answer and direct incoming calls, take messages, and place outgoing calls as necessary.
  • Schedule appointments and maintain calendars for assigned leaders or departments.
  • Greet and assist visitors, determining the nature of business and directing them to the appropriate person or department.
  • Compile data and prepare summaries or reports as requested.
  • Perform other related duties as assigned to support smooth operations.
Minimum Requirements
  • High school diploma or equivalent; associate degree or higher preferred
  • Ability to read, write, and speak the English language
  • 3-5 years of administrative or office management experience
  • At least 1 year of supervisory or lead experience
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Strong verbal and written communication skills
  • Ability to coach, delegate, and oversee work across multiple locations
  • Excellent organizational and time management skills
  • Ability to maintain confidentiality with sensitive information
  • Professional, customer service-oriented demeanor
  • Ability to follow company policies, procedures, and safety standards
Preferred Skills
  • Associate or bachelor's degree in business administration or a related field
  • Experience supporting multi-site or distributed operations
  • Prior experience in aviation, logistics, or transportation environments
  • Familiarity with SAP, SuccessFactors, or similar HR/operations systems
  • Knowledge of scheduling, reporting, and document control procedures
  • Experience coaching or training administrative staff
  • Strong problem-solving and process improvement skills
  • Ability to adapt quickly to shifting priorities and operational needs
Physical Requirements/Working Conditions
  • Prolonged periods of sitting at a desk and working on a computer
  • Frequent walking within office and facility environments
  • Ability to lift, carry, or move items up to 25 pounds occasionally
  • Manual dexterity required to operate standard office equipment such as computers, phones, copiers, and filing systems
  • Ability to hear, speak, and communicate clearly in person and over the phone
  • Visual acuity to read documents, spreadsheets, and computer screens
  • May require occasional travel between facilities for meetings, training, or support
  • Ability to work in fast-paced environments and manage multiple tasks simultaneously
  • May occasionally be required to stand, bend, or reach while performing routine office duties
Perks & Benefits
  • Want your pay in advance?  Access your pay when you need it through DailyPay app!
  • Are you a top performer who thrives on recognition?  On the spot awards offered through the Awardco Platform including gift cards and more!
  • Need quality medical care?   Multiple options for both full and part-time employees!
  • Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
  • Looking to stay healthy and improve your life?  Wellness Programs offered to all employees!
  • Want to invest in your future?  401k program offered!
  • Looking to grow and have a career with us?  Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.

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