Administrative Officer 1 Jobs (NOW HIRING)

THE POSITION Are you ready to support vital work that helps how Pennsylvania responds to emergencies and protects its residents. The Pennsylvania Emergency Management Agency (PEMA) is excited to welcome a committed Administrative Officer 1 who enjoys detailed tasks and teamwork. In this role, you will support grant reviews, analyze documents, and help maintain clear and organized administrative operations.

This position offers valuable experience in a mission-driven agency that serves communities across the Commonwealth, apply today. DESCRIPTION OF WORK This position supports the administration of grant programs, funding processes, and policy development for statewide emergency management activities. It involves reviewing applications, preparing reports, and maintaining compliance with state and federal requirements.

As an Administrative Officer 1, you will perform the following duties: Grant Coordination: Support the review of applications, monitor program activities, and assist participants with required updates Funding Review: Analyze reimbursement requests and confirm that documentation meets federal and state standards Policy Development: Draft and update procedures and guidelines used to administer multiple grant programs Report Preparation: Prepare financial and status reports and ensure required submissions are completed Agreement Processing: Assist with issuing grant agreements, initiating fund commitments, and ensuring compliance with regulations Stakeholder Relations: Maintain positive working relationships with federal, state, and local officials involved in grant programs Interested in learning more. Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

In the event of an emergency or disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights. Free and secure on-site parking. Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview. Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $53,008.00 (before taxes). You will receive further communication regarding this position via email

Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement.

For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted.

Review the Guidance for Generative AI Tools & Job Seekers for additional information. Veterans: Pennsylvania law (51 Pa. C.S

7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals)

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position.

No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only.

You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting.

Your results will be provided via email.