ZipRecruiter

Log In

1

Administrative Manager Jobs in Tennessee (NOW HIRING)

RHA Health Services

Administrative Assistant

Knoxville, TN · On-site

$17.25 - $23.25/hr

Operational/Administrative manager or above. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. DUTIES AND RESPONSIBILITIES: * Coordinating closely with department heads ...

RHA Health Services

Administrative Assistant

Knoxville, TN

$17.25 - $23.25/hr

Operational/Administrative manager or above. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. DUTIES AND RESPONSIBILITIES: * Coordinating closely with department heads ...

nLeague

Administrative Services Manager

Nashville, TN · On-site

Administrative Services Manager Location: 710 James Robertson Parkway 6th Floor Andrew Johnson Tower Nashville, TN 37243 Duration: 12+ Months (Possibility of Extension) (Hybrid) Administrative ...

STI

Administrative Services Manager

Nashville, TN · On-site

Job Title: Administrative Services Manager Location: Nashville, TN Duration: 15 Month+ Assignment The Tennessee Department of Health, Division of Family Health and Wellness, Early Childhood ...

STI

Administrative Services Manager

Cookeville, TN · On-site

Administrative Services Manager Location: Cookeville, TN Duration: 12+ Months Proficiency with reviewing, updating, and maintaining spreadsheets, presentation software and working efficiently in ...

next page

Showing results 1-20

All JobsAdministrative JobsAdministrative Manager JobsAdministrative Manager Jobs in Tennessee

Administrative Manager information

See Tennessee salary details

$30K

$64.2K

$120.7K

How much do administrative manager jobs pay per year?

As of Sep 6, 2026, the average yearly pay for administrative manager in Tennessee is $64,219.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,900.00 and $73,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative manager?

To thrive as an Administrative Manager, you need strong organizational, leadership, and problem-solving skills, usually supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software (such as Microsoft Office Suite and scheduling tools) and sometimes certifications like Certified Administrative Professional (CAP) are valuable. Excellent communication, multitasking, and team-building abilities help you effectively coordinate staff and manage office dynamics. These skills and qualities are important for ensuring efficient daily operations, supporting staff productivity, and maintaining a well-functioning work environment.

What are some common challenges faced by administrative managers in coordinating between different departments?

Administrative Managers often serve as a central point of communication between multiple departments, which can present challenges such as managing conflicting priorities, ensuring consistent policy implementation, and facilitating efficient information flow. Balancing the needs of different teams while maintaining overall organizational standards requires strong interpersonal and problem-solving skills. Successful Administrative Managers proactively address miscommunications, clarify expectations, and foster collaboration to create a cohesive work environment.

Is an administrative manager a stressful job?

An administrative manager role can be stressful due to managing multiple tasks, deadlines, and coordinating between departments. The job often requires strong organizational skills, problem-solving, and the ability to handle high-pressure situations, especially in fast-paced environments.

What are the duties of an administrative manager?

An administrative manager oversees office operations, manages administrative staff, and ensures efficient workflow. They handle tasks such as scheduling, budgeting, policy implementation, and coordinating communication across departments, often using tools like MS Office or enterprise management software.

What does an administrative manager do?

An administrative manager oversees daily office operations, manages administrative staff, and ensures efficient workflow. They handle tasks such as scheduling, budgeting, and implementing policies, often using tools like office management software. Strong organizational and leadership skills are essential for this role.
More about Administrative Manager jobs

What are the most commonly searched types of Administrative jobs in Tennessee?

The most popular types of Administrative jobs in Tennessee are:

What are popular job titles related to Administrative Manager jobs in Tennessee?

For Administrative Manager jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Administrative Manager jobs in Tennessee look for?

The top searched job categories for Administrative Manager jobs in Tennessee are:

What cities in Tennessee are hiring for Administrative Manager jobs?

Cities in Tennessee with the most Administrative Manager job openings:

Administrative Manager jobs near you
Infographic showing various Administrative Manager job openings in Tennessee as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $64,219 per year, or $30.9 per hour.

Administrative Manager - Biological Sciences

Vanderbilt University

Nashville, TN • On-site

Full-time

PTO

Posted 18 days ago

Key responsibilities

  • Approve and process financial transactions for the department in the Oracle system, including procurement, travel, and expense reports.

  • Assist with financial planning, budget preparations, and ensure compliance with sponsored project regulations.

  • Oversee facilities management tasks such as construction planning, renovations, and equipment inventory.

Vanderbilt University rating

8.2

Company rating: 8.2 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

151st of 631 rated colleges and universities

Job description


Position Summary:
The Administrative Manager is part of the administrative staff in the Department of Biological Sciences in the College of Arts and Science, Division of Natural Sciences at Vanderbilt University and is a direct support for departmental Senior Administrative Officer and Department Chair as well as works with members of the faculty, postdocs, staff, and students to ensure the day-to-day operational needs of the department are efficiently met. The Administrative Manager is also responsible for HR and financial functions of the department. Reporting directly to the Senior Administrative Officer in Biological Sciences and indirectly to the Department Chair, this position will engage with a wide range of colleagues/coworkers, e.g., faculty, postdocs, students, and administrative staff in various departments/central offices.
The chosen candidate for this position may work a hybrid schedule once a successful training period has concluded. The Administrative Manager is expected to work on site at least 3 days per week and may work remotely up to 2 days per week. Hybrid schedules may be adjusted, as needed, to accommodate on-site meetings and/or events, other on-site obligations, or as requested by the Senior Administrative Officer.
About the Work Unit:
The Department of Biological Sciences has an excellent staff to facilitate issue resolution involving personnel, financial management, supply and equipment orders proposal submission, and infrastructure. The faculty in the department carry out diverse research projects and often collaborate with other members within the department and in nearby departments. This department covers a broad spectrum of biology, from molecules and cells to tissues and organisms to populations and ecosystems. Award-winning faculty and graduate students teach and carry out research in Biochemistry, Structural Biology and Biophysics, Cell Biology, Genetics, Molecular Biology, Computational Biology, Evolutionary Biology, Ecology, Developmental Biology, and Neurobiology.
Key Functions and Expected Performance:
  • Financial Unit Management
    • Approves all financial transactions for the Department in Oracle system, including procurement requisitions, travel and entertainment expense reports, One Card expense reports, intercompany transactions, etc.
    • Uses professional judgment and integrity to evaluate the appropriateness of expenditures and addresses questionable transactions.
    • Approves iLab access requests; adds new unrestricted funds for use; coordinates with PI to which funds iLab users should have access; communicates with Grants Specialist as needed.
    • Assists the Senior Administrative Officer by participating in planning and budget preparations and communicating budget calendar and process
    • Sponsor-specific support for compliance checking.
    • Audits Oracle records and assists with correcting any project budgets and end dates.
    • Oversees financial processes of sponsored award closeouts to assist grants team in ensuring accuracy and compliance of award terms and conditions.
    • Engages in ongoing training to maintain an extensive understanding of Oracle financial systems, the institution's chart of accounts, POET, COA and PPM.
    • Maintains extensive understanding of institutional and departmental travel, expense and One Card policies.
    • Maintains extensive understanding of sponsored projects accounting and expenditure regulations.
    • Answers general department financial inquiries.
    • Serves as project leader for special/unforeseen financial tasks.
    • Assists in financial aspects of preparation of academic year teaching schedule with DGS/DUS.
  • General Accounting
    • Maintains accuracy of accounting records through regular analysis.
    • Frequently prepares ad hoc financial and budget reports and completes and maintains timely accounting reviews.
    • Accumulates, analyzes and summarizes routine, detailed data to prepare statistical and financial reports.
    • Prepares journal entries and cost transfer memos for adjustments and corrections.
  • Facilities Oversight
    • Assists with construction planning, renovations and teaching lab maintenance.
    • Oversees facilities work order submission process & ensures efficacy.
    • Manages capital equipment inventory, assists asset management with inventory audits.
    • Manages space survey for the department.
  • Personnel Management
    • Serves as functional & administrative supervisor of Administrative Coordinator position.
      • Approves paid time off (PTO) requests.
      • Monitors performance.
    • Serves as administrative supervisor to department research staff & postdocs.
    • Line Manager regarding personnel records in Oracle.
      • Processes hire, payroll, termination transactions.
      • Hiring manager for department research staff positions.
      • Point of contact for performance issues, reclassifications, and other human resources activities.
    • Trains departmental staff in the use of Oracle financial systems and the appropriate use of the chart of accounts, POET and COA.
  • Other duties as assigned.

Supervisory Relationships:
This position has supervisory responsibility as functional & administrative manager of department Administrative Coordinator position. This position reports functionally & administratively to the department Senior Administrative Officer.
Qualifications:
  • Bachelor's degree or equivalent related experience is necessary.
  • Strong interpersonal and communication (written/verbal) skills are necessary.
  • Ability to use independent judgment and to manage and impart confidential information is necessary.
  • Ability to analyze and solve problems in a time-efficient manner is necessary.
  • Ability to plan, develop, and coordinate multiple projects is necessary.
  • Strong background in employee development and management is preferred.
  • Knowledge of human resources administration principles and practices is strongly preferred.
  • Knowledge of academic student policies, processes, and procedures is strongly preferred.
  • MS Office proficiency, Adobe Professional is necessary.
  • Proficient user of Vanderbilt & other systems including, but not limited to, Oracle and REDcap is preferred.

Responsibilities
  • Manage and oversee the administrative functions of the Biological Sciences department, including record-keeping, correspondence, and general office management.
  • Handle human resources tasks such as onboarding, offboarding, performance evaluations, and employee relations, ensuring compliance with university policies and procedures.
  • Assist with financial management, including budget preparation, expense tracking, and financial reporting, in collaboration with the department's financial team.
  • Coordinate and support faculty, postdocs, staff, and students in their day-to-day operational needs, providing administrative assistance and resources as required.
  • Organize and facilitate department meetings, events, and workshops, ensuring smooth execution and effective communication.
  • Maintain and update department databases, ensuring accurate and up-to-date information on faculty, staff, and students.
  • Liaise with other university departments and external partners to coordinate collaborative projects and initiatives.
  • Develop and implement administrative processes and procedures to enhance efficiency and productivity within the department.
  • Provide excellent customer service to internal and external stakeholders, responding to inquiries and requests in a timely and professional manner.
  • Stay informed about best practices and emerging trends in higher education administration and continuously seek opportunities for professional development.

Qualifications
  • A bachelor's degree in a relevant field, such as business administration, public administration, or a related discipline.
  • A minimum of 5 years of experience in an administrative or managerial role, preferably in an academic or research institution.
  • Strong organizational skills and the ability to manage multiple tasks and priorities effectively.
  • Excellent communication and interpersonal skills, with a customer-centric approach to service delivery.
  • Proficiency in using Microsoft Office suite and other relevant software applications.
  • Knowledge of human resources practices and procedures, including recruitment, onboarding, and performance management.
  • Familiarity with financial management principles and practices, including budgeting and expense management.
  • Ability to work independently and as part of a team, with a collaborative and supportive attitude.
  • Strong problem-solving and critical thinking skills, with a proactive approach to identifying and resolving issues.
  • A commitment to continuous learning and professional development, staying updated with industry trends and best practices.

About Us
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

What Vanderbilt University employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply