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Administrative Assistant Project Coordinator Jobs

Muller Engineering Company

Project Coordinator

Lakewood, CO · On-site

$60K - $85K/yr

... project coordinator, administrative assistant, or similar role, preferably within the civil ... engineering, architecture, construction, or professional consulting industry. * High proficiency in ...

Muller Engineering Company

Project Coordinator

Lakewood, CO · On-site

$60K - $85K/yr

... project coordinator, administrative assistant, or similar role, preferably within the civil ... engineering, architecture, construction, or professional consulting industry. * High proficiency in ...

Signgraphix, Inc.

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Project Coordinator/Administrative Assistant

Clarkston, MI · On-site

$42K/yr (+ commission)

We need a Project Coordinator / Administrative Assistant to join our team at our Clarkston, Michigan office. You will help manage high-quality architectural signage projects with a long-standing and ...

Infin Moving

Assistant Project Coordinator

Columbus, OH · On-site

$21 - $29/hr

Infin Moving is hiring an organized and detail-oriented Assistant Project Coordinator to support ... Previous coordination or administrative experience preferred What We Offer * Competitive hourly pay

Mancan

Project Coordinator

Etna, OH · On-site

Position: Administrative Assistant / Project Coordinator Schedule: MondayFriday, 8:304:30 Pay: Based on experience Were looking for an organized, detail-loving multitasker to keep our projects ...

Collabera

Project Coordinator

Eagan, MN

A Content Administrative Assistant / Project Coordinator will assist overall Fulfillment Operations by providing support, including, but not limited to, communicating with supplier-partner ...

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Administrative Assistant Project Coordinator information

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How much do administrative assistant project coordinator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for administrative assistant project coordinator in the United States is $21.51, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.04 per hour, depending on experience, location, and employer.

What does an administrative assistant project coordinator do?

An Administrative Assistant Project Coordinator provides both administrative support and project coordination within an organization. This role typically involves managing schedules, organizing meetings, preparing documents, and communicating with team members to ensure projects run smoothly. They may also track project progress, handle correspondence, and assist with budgeting or reporting. By combining administrative expertise with project management skills, they help teams stay organized and meet deadlines efficiently.

What are the key skills and qualifications needed to thrive as an administrative assistant project coordinator?

To thrive as an Administrative Assistant Project Coordinator, you need strong organizational skills, attention to detail, and experience with project coordination, often supported by an associate's or bachelor's degree in business or a related field. Proficiency with project management software (such as Microsoft Project or Asana), spreadsheets, and office suite applications is typically required. Excellent communication, multitasking abilities, and proactive problem-solving are soft skills that help you excel in this role. These skills and qualities are crucial for ensuring efficient project execution, smooth administrative operations, and effective collaboration across teams.

How do administrative assistant project coordinators typically manage competing priorities and deadlines?

Administrative Assistant Project Coordinators often juggle multiple tasks and deadlines, such as scheduling meetings, preparing project documentation, and coordinating with various team members. To manage these competing priorities, they rely heavily on organizational tools like shared calendars, task management software, and frequent communication with project leads. It's common to reassess priorities daily and proactively flag potential bottlenecks to supervisors to ensure project milestones are met on time. Effective multitasking and adaptability are key to thriving in this dynamic, fast-paced role.

What is the difference between Administrative Assistant Project Coordinator vs Administrative Assistant Project Coordinator?

AspectAdministrative Assistant Project Coordinator
Primary RoleSupports project tasks, manages schedules, and assists with administrative duties
CredentialsHigh school diploma or equivalent; some roles prefer certifications like CAPM or PMP
Work EnvironmentOffice settings, project teams, and client meetings
Industry UsageConstruction, IT, marketing, and various industries with project-based work

The Administrative Assistant Project Coordinator primarily handles administrative support within project teams, focusing on scheduling, documentation, and communication. While similar to an administrative assistant, this role often requires some project management knowledge and certifications. Both roles are common in industries that rely on organized project execution, making them closely related but distinct in scope and responsibilities.

What cities are hiring for Administrative Assistant Project Coordinator jobs?

Cities with the most Administrative Assistant Project Coordinator job openings:

What states have the most Administrative Assistant Project Coordinator jobs?

States with the most job openings for Administrative Assistant Project Coordinator jobs include:

What are popular job titles related to Administrative Assistant Project Coordinator jobs?

For Administrative Assistant Project Coordinator jobs, the most frequently searched job titles are:

Infographic showing various Administrative Assistant Project Coordinator job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution, with an average salary of $44,732 per year, or $21.5 per hour.

Project Coordinator

Lakewood, CO • On-site

Muller Engineering Company
Civil Engineering Construction • 11 - 50 employees
Learn more about Muller Engineering Companyexternal

$60K - $85K/yr

Full-time

Posted 11 days ago

Job description

Job Title
Project Coordinator
Organizational Unit
Muller Engineering Co., Inc.
Job Type
Full-time
Category
Transportation
Location
Lakewood - Lakewood, CO 80226 US (Primary)
Education
Bachelor's Degree
Job Description
Project Coordinator
This position is an excellent opportunity for a motivated and highly skilled administrative professional who wishes to be part of our expanding team. The Project Coordinator will play a key role in helping our engineering staff successfully deliver Muller's numerous projects throughout Colorado for state and local public agencies.
The Project Coordinator provides project management, contract coordination and drafting, financial tracking, and general project coordination support throughout the project lifecycle. The successful candidate must be self-motivated, detail-oriented, organized, dependable, helpful, flexible, proactive, and willing to perform a variety of tasks while managing multiple priorities and deadlines.
Essential Duties and Responsibilities
  • Provide coordination and planning support to Project Managers/Engineers on multiple projects through planning, design, and construction phases.
  • Support project initiation and setup, including establishing project files, project management documentation, internal tracking tools, and project records in Deltek Vantagepoint and other company systems.
  • Coordinate and draft project agreements, task orders, amendments, and subconsultant agreements, including revisions, required supporting documentation, internal review and approvals and filing.
  • Assist project managers with coordinating and preparing project documents and correspondence, document filing, QA/QC compliance, reporting, and project records management.
  • Utilize Deltek Vantagepoint and other project management tools to support project setup, planning, resource management, budget and labor-hour tracking, scheduling, financial monitoring, and project closeout.
  • Assist Project Managers and accounting staff with project invoicing activities, billing documentation, financial information, and resolution of project billing or administrative issues.
  • Organize agendas, minutes, and presentation materials to facilitate effective meetings.
  • Coordinate meetings, webinars, seminars, conferences, training, and travel accommodations for department staff.
  • Perform proofreading, technical editing, formatting, and digital accessibility conformance work for a variety of technical and administrative documents.
  • Other duties as assigned.

Job Requirements
Education/Experience Requirements and Desired Traits
  • Associate or bachelor's degree in a closely related field or an equivalent combination of education and related professional experience.
  • 5+ years of experience as a project coordinator, administrative assistant, or similar role, preferably within the civil engineering, architecture, construction, or professional consulting industry.
  • High proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams, and SharePoint).
  • Working knowledge of project and task management software; experience with Deltek VantagePoint software preferred.
  • Experience with contract coordination, drafting agreements and amendments, project financial tracking, document management, or project controls preferred.
  • Excellent written and verbal communication skills with strong proofreading and attention to detail.
  • Strong planning, organizational, time-management, and prioritization skills with the ability to manage multiple projects and competing deadlines.
  • Ability to work independently, take initiative, exercise sound judgment, demonstrate high-level thinking and problem-solving skills, and follow responsibilities through to completion.
  • Willingness and ability to learn and adapt to new technologies, software, processes, and methodologies.
  • Excels at building and maintaining professional relationships, collaborating effectively across departments, and providing outstanding support to internal and external clients.
Required License or Certification
  • None

Salary Range for this position is $60,000 to $85,000 dependent on individual education, qualifications, and experience.

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