Administrative Assistant Hybrid Jobs in Springfield, MA

Fiscal/Administrative Assistant

Hybrid

Recruitment # 260825-1317AR-001

Location Hartford, CT

Date Opened 8/27/2026 12:00:00 AM

Salary $69,320 - $88,204/year

Job Type Open to Statewide Employees

Close Date 9/4/2026 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

• Introduction

Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!

The S tate of Connecticut (https://portal.ct.gov/) , Department of Public Health ( DPH (https://portal.ct.gov/DPH) ), is currently seeking an enthusiastic, detail-oriented and qualified candidate for the position of Fiscal Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&R1=&R3=) to join our team. This role will support the Regulatory Affairs Branch Chief and Regulatory Affairs branch. Please note that you must be a current State of Connecticut employee to be considered.

Highlights:

• LOCATION : Hartford, CT

• SCHEDULE : Full -Time, First Shift, 40 hours per week, Monday - Friday.

• Opportunity for a hybrid/telework schedule, consistent with agency policy and operational needs.

What We Can Offer You:

• As a State of Connecticut employee, we offer the same competitive benefits which you are accustomed (Visit our new State Employee Benefits Overview page)

• Professional growth and development opportunitie s.

• A healthy work/life balance to all employees.

You Will Discover The Opportunity To:

• Showcase your talents in a meaningful role;

• Provide support to a division that is passionate about the work we do;

• Work together in a collaborative team environment.

The Role:

Job duties include but are not limited to:

• Supporting agency-wide operations and strengthening the administrative infrastructure that enables public health programs to serve communities throughout Connecticut;

• Applying your fiscal, administrative, and systems experience to improve business processes, support agency operations, and ensure staff have the resources necessary to meet both routine operational needs and public health emergency response demands;

• Performing paraprofessional-level fiscal and administrative support functions that contribute to effective agency operations;

• Performing bookkeeping and basic accounting activities, including maintaining, reviewing, balancing, and reconciling financial and administrative records;

• Assisting with the coordination, tracking, and accountability of agency resources and services;

• Maintaining accurate records and documentation while applying state policies, procedures, and system requirements;

• Providing timely and responsive administrative support to internal customers and agency programs;

• Performing other related duties (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&R1=&R3=) as assigned.

About Us:

The Mission of the Department of Public Health (https://portal.ct.gov/DPH/Communications/About-Us/About-Us) (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

DPH accomplishes this through the implementation of its Strategic Plan (https://portal.ct.gov/-/media/Departments-and-Agencies/DPH/State-Health-Planning/Strategic-Planning/CTDPH2019Strategic-Plan-final.pdf) which outlines the actions that DPH is taking to accomplish its Mission.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit (https://jobapscloud.com/CT/jobs/?b=KIT) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

• Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.

• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.

• For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

• This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Anamaria Giangarra at Anamaria.giangarra@ct.gov

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs paraprofessional level work in fiscal and administrative activities;

• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;

• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;

• Prepares simple financial statements and assists in preparation of complex financial statements;

• Calculates rates involving complex arithmetical formulas;

• Gathers and consolidates payroll and expenditure data for budget preparation;

• Ensures that expenditures plus encumbrances are within appropriation limits;

• Reviews routine expenditures for compliance with itemized budgets;

• Utilizes EDP systems for financial records and reports;

• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;

• Independently prepares renewal or new contracts based on awards;

• Ensures that routine payments are in compliance with contract provisions;

• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of

• bookkeeping, financial record keeping and basic governmental accounting principles and practices;

• basic procedures of budget preparation and control;

• payroll procedures, purchasing procedures and contract preparation;

• Skills

• interpersonal skills;

• oral and written communication skills;

• Considerable ability in arithmetic computations;

• Ability to

• audit financial documents;

• understand and apply statutes and regulations;

• utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience working with Core CT Financial systems .

• Experience with purchasing functions including purchase orders, requisitions and reimbursements .

• Experience independently preparing renewal or new contracts and ensuring that routine payments are in compliance with contract provisions .

• Experience working with Microsoft Office Suite including Word, Excel, Access .

• Experience in tracking fines, oversight and management of discretionary budget for each section and reconciling the data .

• Experience in performing paraprofessional level work in administrative activities .

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online