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Administration Trainee Jobs in Ontario (NOW HIRING)

Brandt

Sales Trainee

Mississauga, ON

Brandt is currently seeking a Sales Trainee for our Mississauga Construction & Forestry location ... Administration of sales and inventory-related items * Work with the service and parts departments ...

Ryder

Sales Management Trainee

Ottawa, ON · On-site

CA$52K - CA$55K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Recognized by Forbes as one of Canada's Best Employers in 2025 Summary The Sales Management Trainee ... Bachelor's degree required business administration or similar related degree * One (1) year or more ...

Ryder

Rental Sales Management Trainee

Oshawa, ON · On-site

CA$55/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

On a voluntary basis as well as based on scheduling, the Rental Management Trainee will be required ... Bachelor's degree required business administration or similar related degree * One (1) year or more ...

Ryder

Rental Sales Management Trainee

London, ON

CA$52K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

On a voluntary basis as well as based on scheduling, the Rental Management Trainee will be required ... Bachelor's degree required business administration or similar related degree * One (1) year or more ...

exp

Transportation Engineering Trainee

Brampton, ON · On-site

CA$62K - CA$82K/yr

Transportation Engineering Trainee Markham, Brampton, Hamilton, or London ON At EXP, we're driven ... Occasionally, may need to conduct site inspections and contract administration duties. What your ...

Td

Personal Banking Associate Trainee

Thunder Bay, ON

CA$43K - CA$58K/yr

A self-starter who works independently in a dynamic work environment through strong administration ... effective manner Trainee Mobility This opportunity includes a mobility clause that requires a ...

Td

Personal Banking Associate Trainee

Brampton, ON · On-site

CA$45K - CA$61K/yr

A self-starter who works independently in a dynamic work environment through strong administration ... effective manner Trainee Mobility This opportunity includes a mobility clause that requires a ...

Mind Games

Retail District Manager (Trainee)

Oshawa, ON · On-site

CA$65K/yr

  • Medical

  • Life

Ensure administration of loss prevention, inventory control, safety, and security programs - control of company assets and merchandise * Model behavior that respects the background, experience, and ...

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All JobsAdministration JobsAdministration Trainee JobsAdministration Trainee Jobs in Ontario

Administration Trainee information

See Ontario salary details

$20K

$49.2K

$102.5K

How much do administration trainee jobs pay per year?

As of Aug 17, 2026, the average yearly pay for administration trainee in Ontario is $49,159.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $53,000.00 per year, depending on experience, location, and employer.

What does an administration trainee do?

As an Administration Trainee, you will typically be responsible for a variety of tasks such as managing correspondence, scheduling meetings, maintaining records, and supporting senior administrative staff. These responsibilities are essential in keeping the office running smoothly and ensuring that communication flows efficiently within the team. Day-to-day, you may also assist with data entry, organizing files, and handling basic inquiries from clients or colleagues, which helps you gain a well-rounded understanding of administrative processes and prepares you for more advanced roles in the future.

What is the difference between Administration Trainee vs Administrative Assistant?

AspectAdministration TraineeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer ongoing educationHigh school diploma or equivalent; relevant certifications can be a plus
Work EnvironmentTraining programs, entry-level office settingsEstablished office environments, supporting daily administrative tasks
Employer & Industry UsageInternship or training programs across various industriesCommon in corporate, healthcare, education sectors
Common Search & ComparisonOften searched by those starting in admin roles or seeking trainingOften searched by those seeking permanent administrative support roles

The main difference is that an Administration Trainee is typically an entry-level position focused on training and gaining experience, while an Administrative Assistant is a more established role involving ongoing administrative support. Trainees are usually in a learning phase, whereas assistants perform regular tasks to support office operations.

What are the key skills and qualifications needed to thrive as an administration trainee?

To thrive as an Administration Trainee, you need strong organizational, time management, and basic office skills, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email systems, and document management tools is typically required. Attention to detail, willingness to learn, and strong communication skills help you excel in supporting team tasks and adapting to new responsibilities. These abilities are important for ensuring efficient office operations and building a solid foundation for advancement in administrative roles.

What is an administration trainee?

Administration Trainees are entry-level professionals who assist with a variety of administrative tasks in an organization while learning about office operations and procedures. Their duties typically include filing, data entry, scheduling appointments, and supporting senior administrative staff. The role is designed to provide practical experience and training, often as part of a structured program that prepares individuals for more advanced administrative or office management positions.

What are the most commonly searched types of Administration jobs in Ontario?

The most popular types of Administration jobs in Ontario are:

What are popular job titles related to Administration Trainee jobs in Ontario?

For Administration Trainee jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Administration Trainee jobs in Ontario look for?

The top searched job categories for Administration Trainee jobs in Ontario are:

What cities in Ontario are hiring for Administration Trainee jobs?

Cities in Ontario with the most Administration Trainee job openings:

Administration Trainee jobs near you
Infographic showing various Administration Trainee job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $49,159 per year, or $23.6 per hour.

Graduate Recruitment & Trainee Co-ordinator

Arthur Cox

Dublin, ON • Hybrid

Full-time

Medical, Retirement, PTO

Posted 2 days ago

New

Job description

Arthur Cox LLP is one of Ireland's leading law firms. We are an "all-island" firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law.
With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.
Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.
Background to the role:

 We recruit the brightest and best minds. We know our trainees and interns are the future of our firm.
So, we provide them with the very best training throughout their career, the opportunity to work with the leading legal experts in Ireland and gain exposure to the highest calibre of work.
 
We take the recruitment and development of our trainees and interns very seriously. We have a Trainee Steering Group comprising of three partners who oversee all trainee and intern related matters from recruitment and selection to ongoing training and development.
 
Location: Dublin Ireland
Working model: Hybrid, Permanent
Department: HR
Reports to: Graduate Recruitment Manager / Manager of Trainee Development Programme
Overview of the role / About the role:
This role is the key support for the Graduate Recruitment Manager and the Manager of the Trainee Development Programme. The successful candidate will work closely with both and be responsible for managing the administration for the Firm's Trainee, Summer Intern and Placement Programmes (from recruitment to qualification). The Firm hires approximately 50 trainees per year, up to 40 interns and 15 placement students. The team is responsible for the attraction and recruitment of trainees and interns, as well as managing the trainee and intern programmes.  

 The successful candidate will assist on both the recruitment and the programme management side making it a varied, interesting and busy role. As recent winners of the gradireland 'Most Popular Graduate Employer in Law', the ideal candidate will help us maintain those standards.  
 
Further information on our Trainee and Intern Programmes is available on our website. 
Trainee and Summer Intern Recruitment: 
  • Manage bookings for careers fairs and co-ordinate current trainees to assist at career fairs. 
  • Act as a brand ambassador for the firm at career fairs and other recruitment events on campus. This may include travel outside of Dublin. 
  • Assist with any internal/external events targeting future hires
  • Shortlist applications alongside the Graduate Recruitment Manager and ensure all queries are answered promptly. 
  • Provide administrative support in connection with Trainee and Intern interview process.  
  • Issue all contracts.  
  • Support with onboarding, planning and co-ordination of the Summer Intern Programme.
 
Trainee Development Programme:  
  • Issue trainee contracts and new starter forms for incoming trainee intake. 
  • Upload all incoming trainees on the HR System and ensure reference checks are completed.  
  • Draft orientation schedule for trainees. 
  • Liaise with the HR Operations team as required for the onboarding process for trainees. 
  • Organise trainee buddies for the incoming trainees. 
  • Engaging with trainees and addressing queries.
  • Assist the Trainee Programme Manager with all day-to-day trainee related matters.
Law Society Paperwork:  
  • Draft and coordinate the preparation and submission of all trainee-related paperwork for issue to the Law Society of Ireland in a timely manner.  
 
Newly Qualified (NQ) process: 
  • Assist the manager of the Trainee Development Programme throughout the process.  
  • Collate statistics, information and documents for the NQ process as required. 
  • Liaise with the HR Operations team on contracts. 
  • The ideal candidate will have 2-3 years' experience in graduate recruitment administration.  
  • Experience in a professional services industry would be an advantage, although not essential. 
  • Ability to work independently and collaboratively as a member of a team. 
  • Strong organisational skills, high level of attention to detail, creative problem solving, and ability to balance demands of multiple tasks. 
  • Excellent communication and interpersonal skills. 
  • A high level of motivation and a proven self-starter. 
  • Ability to take ownership of work stream and output.  
  • Proactive and enthusiastic. 
  • Ability to work in a fast-paced environment. 

  • Competitive salary
  • Discretionary bonuses
  • 25 days annual leave
  • Leading hybrid working policy
  • Immediate pension scheme
  • Wide-ranging opportunities for involvement in internal committees
  • Comprehensive health and wellness benefits including full gym and wellness programmes

Apply