ZipRecruiter

Log In

1

Administration Assistant Jobs in Ontario (NOW HIRING)

One Federal Solution

Draft routine correspondence for signature by their supervisor and other bureau officials; * Assist officers with case processing; * Draft case work summaries; * Draft and prepare cables; and

Education Authority

ADMINISTRATION * Assist with classroom administration. * Assist the class teacher and/or other professionals with the implementation of the system for recording the pupil(s) progress. * Contribute to ...

Education Authority

ADMINISTRATION * Assist with classroom administration, e.g. collecting dinner money, lost property etc. * Duplicate written materials, assist with production of charts and displays, record radio and ...

New

Skyline Recruitment Ltd

Support continuous improvement and best practices in contract administration. * Assist with proposal development and business development as required. Qualifications Required * Degree or diploma in ...

next page

Showing results 1-20

All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Ontario

Administration Assistant information

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Ontario?

The most popular types of Administration jobs in Ontario are:

What cities in Ontario are hiring for Administration Assistant jobs?

Cities in Ontario with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administration Assistant

Saint Thomas, ON

ABL Employment
See more jobs at ABL Employmentexternal

CA$25/hr

Full-time

Posted 12 days ago

Job description

We are looking for a compassionate and caring administration assistant to join our team in St. Thomas. You will be working with a not for profit organization and assisting new clients as they come in to the office. Duties: - Greeting and assisting new clients in the office - Data entry - Assisting inbound callers - Using Outlook to communicate with clients and vendors - Running errands for the office Requirements: - Must be a patient, compassionate, and caring individual - Must have basic computer knowledge (Microsoft Office) - Must be able to work in-office in St. Thomas - own vehicle required - Must be able to pass a criminal background check with vulnerable screening Pay rate: - $25/hour - Weekly pay every Friday Apply today to make a difference in the community! Please respond to this posting with a copy of your resume. After submitting your resume, you will receive a reach out from our virtual recruiter. This reach out contains an important questionnaire that must be completed to highlight your skills for this position. We will contact qualified candidates for this role. AI (Artificial Intelligence) tools may be used at certain points of the pre-screening and selection process for this role. To learn more about ABL's AI policy, please visit www.ablemployment.com/how-abl-utilizes-automation-and-ai-technology/