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Administration Associate Jobs in California (NOW HIRING)

EPCVIP, Inc

HR Coordinator

Calabasas, CA · On-site

$22.25 - $29/hr

Associate degree in Human Resources, Business Administration, Communications, or a related field, or equivalent professional experience. Experience using HRIS platforms such as Paylocity or similar ...

B Capital

Associate, Healthcare

San Francisco, CA · Hybrid

$110K - $130K/yr

B Capital is looking for a pre-MBA Associate for the Healthcare AI Team who has an incredible drive to assist in the investment process from end-to-end on investments from Series A to Growth Equity.

B Capital

Associate, Healthcare

San Francisco, CA · On-site

$110K - $130K/yr

B Capital is looking for a pre-MBA Associate for the Healthcare AI Team who has an incredible drive to assist in the investment process from end-to-end on investments from Series A to Growth Equity.

Cooley LLP

Guest Services Representative

Los Angeles, CA · On-site

$14.50 - $17.75/hr

Collaborate with Director of Administration, Associate Director of Operations, Operations Manager or Guest Services Manager, for resolution when conference schedule conflicts arise, solve challenges ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in California

Administration Associate information

See California salary details

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How much do administration associate jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for administration associate in California is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in California? The most popular types of Administration jobs in California are:
What are popular job titles related to Administration Associate jobs in California? For Administration Associate jobs in California, the most frequently searched job titles are:
What job categories do people searching Administration Associate jobs in California look for? The top searched job categories for Administration Associate jobs in California are:
What cities in California are hiring for Administration Associate jobs? Cities in California with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 62% Full Time, 32% Part Time, 3% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,662 per year, or $20 per hour.

Sales Administration Supervisor

GRAND PACIFIC RESORTS INC

Carlsbad, CA • On-site

$35 - $40/hr

Full-time

Posted 10 days ago

Job description

Position Summary/ Objective:

Grand Pacific Resorts is seeking a highly organized and detail-oriented Sales Administration Supervisor to lead our Sales Administration team. This is a working supervisor role, meaning the successful candidate will actively perform departmental responsibilities while overseeing the daily activities, productivity, and development of a team of three employees.

The Sales Administration Supervisor plays a critical role in ensuring the timely processing and closing of timeshare sales transactions, maintaining inventory accuracy, overseeing lender reporting requirements, and ensuring sales reporting reconciles accurately between Hilton Grand Vacations (HGV) and Grand Pacific Resorts (GPR) systems.

This position is ideal for a hands-on leader who thrives in a fast-paced environment, enjoys solving problems, and has a strong background in reconciliation, process management, and team leadership.

Essential Responsibilities

Team Leadership

  • Supervise, coach, and develop a team of three Sales Administration professionals.
  • Establish priorities, monitor workloads, and ensure departmental goals are achieved.
  • Promote accountability, accuracy, and continuous process improvement.
  • Serve as the department's primary resource for problem resolution and escalation.

Sales Administration Operations

  • Ensure sales files are audited, processed, and closed as quickly and accurately as possible.
  • Balance and reconcile timeshare sales received from HGV's sales system to GPR's internal sales systems.
  • Receive, review, and audit sales files from HGV.
  • Communicate with HGV sales locations regarding file discrepancies, missing documentation, and required corrections to facilitate escrow closings.
  • Ensure sales reporting is accurate and reconciles to HGV reporting.

Inventory Management

  • Manage available sales inventory across multiple resorts.
  • Coordinate inventory releases associated with deed-backs and returned inventory.
  • Process approved inventory price changes.
  • Research and resolve title issues and clouded ownership records.
  • Reconcile inventory availability between GPR and HGV systems to ensure accuracy.

Financial Reporting & Reconciliations

  • Perform detailed reconciliations and audits related to sales activity and inventory.
  • Prepare management reports and provide information requested by senior accounting leadership.
  • Monitor and maintain accurate departmental records and reporting.

Lender Administration

  • Coordinate lender communications and requests.
  • Prepare and submit advance requests.
  • Complete borrowing base calculations and required lender reporting.
  • Ensure accuracy and timeliness of all lender-related submissions.

Property Tax Administration

  • Audit and validate property tax bills for legacy timeshare resorts.
  • Research discrepancies and coordinate resolutions as necessary.

Qualifications:

  • Minimum 3-5 years of experience in sales administration, accounting, escrow administration, inventory management, or a related business function.
  • Previous experience supervising or leading a team.
  • Experience with reconciliations, audits, or financial reporting.

Knowledge, Skills & Abilities

  • Proven leadership and team management skills.
  • Strong organizational and time-management abilities.
  • Excellent attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple priorities and deadlines simultaneously.
  • Proficiency with Microsoft Office applications, particularly Excel.
  • Ability to work independently while collaborating effectively across departments.

Preferred Qualifications

  • Experience in timeshare, hospitality, real estate, escrow, or vacation ownership industries.
  • Knowledge of HGV systems and timeshare sales processes.
  • Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis.

This position is a hands-on leadership role for a candidate who enjoys balancing people leadership with day-to-day operational responsibility and has a passion for accuracy, organization, and continuous improvement.

EEO Statement:

Grand Pacific Resorts provides equal employment opportunities (EEO) to all Associates and applicants for all terms and conditions of employment, in every location in which the company has facilities, regardless of any basis protected by applicable federal, state or local law.

Other Duties:

Please note that this job description represents a general outline of principal job functions and should not be interpreted as a complete description of all aspects and requirements inherent in this job. Duties, responsibilities and activities may change at any time with or without notice.

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