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Administration Assistant Jobs in Springfield, VA

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Draft routine correspondence for signature by their supervisor and other bureau officials; * Assist officers with case processing; * Draft case work summaries; * Draft and prepare cables; and

CloudHQ, LLC

Assistant Property Manager

Manassas, VA · On-site

$17.50 - $24/hr

Contract Administration: Assist in maintaining and ensuring all contracts are current and in place * Lease Administration: Assist in maintaining and ensuring all obligations are met * Non-Disclosure ...

CloudHQ LLC

Assistant Property Manager

Manassas, VA · On-site

$17.25 - $23.75/hr

Contract Administration: Assist in maintaining and ensuring all contracts are current and in place * Lease Administration: Assist in maintaining and ensuring all obligations are met * Non-Disclosure ...

CloudHQ LLC

Assistant Property Manager

Manassas, VA · On-site

$17.25 - $23.75/hr

Contract Administration: Assist in maintaining and ensuring all contracts are current and in place * Lease Administration: Assist in maintaining and ensuring all obligations are met * Non-Disclosure ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Springfield, VA

Administration Assistant information

See Springfield, VA salary details

$12

$21

$32

How much do administration assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for administration assistant in Springfield, VA is $21.98, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $24.38 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Springfield, VA?

The most popular types of Administration jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Administration Assistant jobs?

Cities near Springfield, VA with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,717 per year, or $22 per hour.

Financial Administration Assistant - Alexandria

Alexandria, VA • On-site, Remote

U.S. Courts
See more jobs at U.S. Courtsexternal

$70K - $133K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 19 days ago

Job description

Summary
The Office of the Federal Public Defender for the Eastern District of Virginia is accepting applications for a Financial Administration Assistant position in our Alexandria location. Pursuant to the Criminal Justice Act, 18 U.S.C. § 3006A, the office provides legal representation to indigent defendants in federal criminal cases and related matters. This position will remain open until filled with preference given to those who apply by August 21st.
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Duties
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The Financial Administration Assistant manages the day-to-day accounts payable operations for our office. This includes reviewing invoices and vouchers for accuracy before preparing them for payment, working with legal teams to ensure invoices are fair, correct, and meet quality and performance standards, and assisting in maintaining the district's purchase card, centrally billed travel, and individually billed travel card systems. This position serves as the district's accounts payable point of contact, facilitating communication between administration and local attorneys, staff, experts, and vendors.
Beyond day-to-day accounts payable duties, the Financial Administration Assistant keeps financial records organized and up to date, confirms that monthly funding requests are completed, and assists with required monthly reporting. The role also involves helping update financial, internal control, and travel policies annually; supporting the annual financial reviews and audits; training new employees on accounts payable processes and credit card use; ensuring compliance with payment and procurement regulations; and reviewing the office's financial systems to recommend and help implement improvements. The Financial Administration Assistant provides support when the district plans and executes large procurements and other projects, partners with the Operations Management Assistant on tracking accountable property, and serves as backup for the Financial Administrator, which requires maintaining an active contracting officer certification and staying current on request, travel, and funding processes.
Requirements
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Conditions of employment
  • The final candidate will undergo an FBI background check and employment is conditional upon its completion.
  • The individual must occasionally lift and/or move up to 25 pounds.
  • Travel within the state will be necessary and a valid driver's license is required.

Qualifications
A successful applicant will have a minimum of three to five years of experience in an accounting or financial management role in which Generally Accepted Accounting Practices (GAAP) were regularly used; experience using Microsoft Excel; the ability to research, comprehend, and apply complex regulations or policy guidelines; attention to detail; familiarity with Microsoft Office applications and Adobe Acrobat; excellent oral and written communication skills; demonstrated problem solving and analytical skills; discretion and professional presentation; and a history of completing duties on time. An associate or bachelor's degree in a business-related field is preferred. Applicants must be authorized to work in the United States. This position may require work on holidays, evenings, and weekends, as the nature of our mission sometimes requires.
The physical demands of the position are those required to successfully perform the duties described above. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions. The Financial Administration Assistant will spend most of their time in an office environment consistent with our telework policy.
Education
High School Diploma or equivalent; however, an associate or bachelor's degree in a business-related field is preferred.
Additional information
  • The position is "at-will" employment in the excepted service and does not carry the tenure rights of the competitive civil service.
  • This position is subject to the availability of funds.
  • All responses will remain confidential.
  • More than one position may be filled from this announcement.

The Federal Public Defender is an equal-opportunity employer.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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The position offers federal employment benefits that include, in part, paid vacation, paid sick time, paid holidays, health insurance, life insurance, retirement plan and participation in the Thrift Savings Plan (401k). Salary is payable only by Electronic Funds Transfer (direct deposit). Telework and flex scheduling consistent with court obligations and position duties are available to all employees.
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