Administration Assistant Jobs in Springfield, OR

Department: DSGN Student Services
Appointment Type and Duration: Regular, Ongoing
Salary: $52,000 - $59,000 per year
Compensation Band: OS-OA04-Fiscal Year 2026-2027
FTE: 1.0

August 3, 2026; position open until filled

Please submit the following materials with your online application:
A cover letter describing how your education, experience, and skills align with the minimum qualifications and, if applicable, the preferred qualifications for the position.
A current resume that outlines your educational background and professional experience. This information will be used to determine whether applicants meet the qualifications for the position.
The names and contact information for at least three professional references, including email addresses and telephone numbers. References will not be contacted without prior notification to the candidate.
Please Note: Applicants who meet the minimum qualifications may be contacted during the review process and asked to provide additional information or materials as part of the next stage of evaluation.
If you have questions or would like to request a copy of the full position description, please email CBSOHR@uoregon.edu.

The College of Design (DSGN) is composed of three schools and one independent department: the School of Architecture & Environment; the School of Planning, Public Policy and Management; the School of Art + Design; and the Department of the History of Art and Architecture. One of six professional schools or colleges at the University of Oregon, DSGN has over 80 tenure-related and approximately 85 non-tenure-related faculty. These faculty drive undergraduate and graduate degree programs that enroll more than 1,500 undergraduate majors, and 500 graduate students, and contribute to the broad liberal arts education of another 2,500 students. DSGN runs an overall operating budget of approximately $30 million with operations in both Eugene and Portland.

The College of Design Office of Student Services is seeking an Assistant Director of Graduate Recruitment to, under the direction of the Director of Recruitment, Enrollment, and Student Success, interface with potential students through the selection and admission process of the program. This position holds the following major responsibilities: develop and generate student leads for Design graduate programs through various venues (including face to face, phone, online, and on and off-campus events) and provide counseling on program attributes.
The Assistant Director of Graduate Recruitment will participate in the admission and application process by conducting interviews and reviewing application materials. They will have a thorough understanding of the admission requirements in order to render an admission decision and/or scholarship award. The Assistant Director of Graduate Recruitment will have the responsibility to monitor application progress from start to completion and to assist in identifying and resolving issues along the way. They will review and evaluate data throughout the admission process to provide weekly, monthly, and yearly reporting. They will be responsible for conducting meetings with key stakeholders, coordinating, and assisting in the creation of communications to new student leads, prospective students and admitted students, resolving problems as needed.
This position requires extensive domestic and occasional international travel to recruiting events, frequently held evenings and weekends. When not traveling or working events, office hours are 8:00AM-5:00 PM, Mon-Fri.

Bachelor's degree or four years of equivalent education and experience.
Three years of recruitment, admission or sales experience

Strong interpersonal skills including the ability to communicate effectively with prospective students from a variety of backgrounds.
Excellent public speaking and presentation skills.
Ease in using technology for communication, record keeping, and management of data.
Demonstrated knowledge of recruitment and admissions at an accredited college or university.
Knowledge of international student perspectives and needs.

Experience applying marketing/selling techniques and methods.
Experience designing promotional presentation materials and giving public presentations.
Experience planning and directing promotional activities.
Experience creating student admissions activity reports.
Experience analyzing data to make informed recruitment decisions.
Experience working in a higher education setting with diverse populations and cultures.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

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