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Administration Assistant Jobs in Springfield, OR

Ascot Park Senior Living

Medication Assistant

Eugene, OR · On-site

$18 - $23.25/hr

Completes all documentation such as medication administration records, incident reports, change of ... May be called upon to assist with Caregiver housekeeping responsibilities Why You Should Work With ...

Sinceri Senior Living

Medication Assistant

Eugene, OR · On-site

$18.25 - $23.50/hr

Completes all documentation such as medication administration records, incident reports, change of ... May be called upon to assist with Caregiver housekeeping responsibilities Why You Should Work With ...

Ascot Park Senior Living

Medication Assistant

Eugene, OR · On-site

$18 - $23.25/hr

Completes all documentation such as medication administration records, incident reports, change of ... May be called upon to assist with Caregiver housekeeping responsibilities Why You Should Work With ...

Allied OMS LLC

Surgical Assistant

Eugene, OR · On-site

Monitor patients for safety during and after administration of anesthetics, sedatives, and other medications administered in the office. * Assist the chair side during the administration of nitrous ...

QUANTUM RESIDENTIAL INC

Assistant Manager

Eugene, OR · On-site

$22 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Lease Administration: * Perform move-in inspections with new residents. * Review Welcome packet ...

QUANTUM RESIDENTIAL

Assistant Manager

Eugene, OR

$22 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Lease Administration: * Perform move-in inspections with new residents. * Review Welcome packet ...

QUANTUM RESIDENTIAL

Assistant Manager

Eugene, OR · On-site

$22 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Lease Administration: * Perform move-in inspections with new residents. * Review Welcome packet ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Springfield, OR

Administration Assistant information

See Springfield, OR salary details

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How much do administration assistant jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for administration assistant in Springfield, OR is $21.78, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $24.13 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Springfield, OR? The most popular types of Administration jobs in Springfield, OR are:
What cities near Springfield, OR are hiring for Administration Assistant jobs? Cities near Springfield, OR with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Springfield, OR as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,302 per year, or $21.8 per hour.

Legal Administrative Assistant / Paralegal

LTD Lane Transit District

Springfield, OR • On-site

$72K - $98K/yr

Full-time

Posted 14 days ago

Job description

General Summary
The Legal Administrative Assistant/Paralegal provides comprehensive administrative and operational support to the General Counsel and Senior Paralegal, supporting legal, compliance, contract administration, and governance functions. This role will work closely with the Compliance Department and district employees to support contract administration, develop and maintain compliance procedures, prepare and review documents, and assist with legal and policy research and will also contribute to the quality, consistency, and accuracy of departmental and public-facing materials. The incumbent will progressively assume greater responsibility and serve as backup support for public meeting functions.
Essential Duties & Responsibilities
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
  • Provide administrative support to the General Counsel, including preparing correspondence and legal documents, managing calendars and deadlines, and coordinating meetings and appointments.
  • Provide direct support to the Senior Paralegal in the research, review, preparation, tracking, and management of contracts and contract-related documents.
  • Coordinate contract-related activities by scheduling meetings, gathering supporting documentation, and facilitating communication with internal departments.
  • Assist in contract administration by reviewing documents for completeness, required provisions, and compliance with applicable statutes and requirements.
  • Under the Supervision of General Counsel, draft standard contract provisions, amendments, and related documents using approved templates.
  • Serve as backup for contract administration, progressively assuming more complex and paralegal-level responsibilities as knowledge and skills develop.
  • Participate in training and professional development activities designed to prepare for future advancement to a Paralegal position.
  • Review and edit departmental documents, correspondence, and public-facing materials to ensure accuracy, proper grammar, spelling, formatting consistency, and alignment with approved templates and messaging standards.
  • Support departmental compliance efforts by collaborating with team members to develop, document, and finalize procedures, ensuring processes are clearly defined, accurate, and aligned with regulatory and organizational requirements.
  • Serve as backup to the Board Liaison Officer by coordinating and facilitating board and committee meetings, preparing agendas and meeting materials, issuing public notices, maintaining meeting records, ensuring compliance with Oregon Public Meeting Law, and overseeing meeting operations.
  • Demonstrate strong customer service skills and excellent oral and written communication skills. Must be able to manage diverse and demanding requestors.
  • Exercise with a high degree of discretion, professionalism, and confidentiality in handling sensitive information.
Supervisory Responsibilities
  • This position does not supervise others.
Fiscal Responsibility
  • This position adheres to procurement policies and procedures including managing contract compliance.
Minimum Qualifications
Required Education and Experience
This position is an underfill opportunity and may be filled at either the Legal Administrative Assistant or Paralegal level, depending on the qualifications of the selected candidate. Candidates must meet the minimum qualifications for the level at which they are hired.
Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job will be considered. Education and course work can substitute for years of experience. Typical qualifications are outlined below:
Legal Administration Assistant (Entry / Underfill Level)
Option 1:
  • Associate degree in paralegal studies, public administration, business administration, or a closely related field; and
  • Two (2) years of progressively responsible experience in legal administrative support, contracts administration, procurement support, or general office support in a governmental, public sector, or regulated environment;

Option 2:
  • Four (4) years of progressively responsible experience in legal administration support or contract administration, procurement support, or a closely related field.

Paralegal (In-Training)
Candidates may be hired at the Paralegal level if they meet the following qualifications:
Option 1:
  • Bachelor's degree in paralegal studies, law, public administration, business administration, or a closely related field;

Option 2:
  • Completion of an approved paralegal certificate program;

AND
  • One (1) year of experience supporting legal, contracts, procurement, or compliance functions.

Preferred Qualifications
  • Experience working in a public transit agency, governmental entity, or similarly regulated environment
  • Familiarity with Federal Transit Administration (FTA) requirements and State of Oregon laws, including public contracting, procurement, and open meetings
  • Experience using electronic legal databases research, such as Westlaw or Lexis
  • Experience supporting compliance programs or regulatory requirements in a public-sector setting
  • Experience supporting Board or committee meetings, including agenda preparation, minutes, and public notice requirements
  • Strong proofreading, document formatting, and template management experience

This is an underfill opportunity and may be filled at either the Legal Administrative Assistant or Paralegal level. Candidates will be evaluated based on how closely their qualifications and experience align with the needs of the position. The district may prioritize candidates who meet Paralegal-level qualifications or demonstrate more advanced experience when selecting candidates for interviews.
Competencies for Successful Performance of Job Duties
Knowledge of:
  • Policies, guidelines and requirements required by the federal government and for LTD
  • Working knowledge of government procurement principles, rules, policies and procedures
  • Oregon Public Meeting Law
  • Record Keeping
  • Administrative techniques
  • English grammar, spelling, and punctuation
  • Modern office procedures, methods and computer equipment

Ability to:
  • Meet schedules and deadlines of the work
  • Maintain the confidentiality of information and professional boundaries
  • Disseminate information, evaluate facts, determine alternative solutions to problems, and reach sound management and business decisions
  • Communicate effectively, both orally and in writing
  • Ability to work strategically and collaboratively across multiple departments
  • Effectively coordinate projects
Position Type and Expected Hours of Work
  • Will sometimes be required to work and/or attend meetings or events in public and at all LTD locations.
  • Monday through Friday 8am until 5pm.
  • Occasional evening hours are expected and required for public meetings, as well as events to interact with all employees. Board meetings occur once a month beginning at 5:30 pm; Committee meetings occur throughout the month in the evening as well as during normal business hours.
Travel
  • Travel within the metropolitan area is required.
  • Occasional travel outside of the region may be required.
Working Conditions & Physical Demands
  • May work in a normal office environment and/or hybrid as approved.
  • After completion of probation, position is eligible for remote work per the Remote Work Policy and Guidelines and subject to a Remote Work Agreement.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Human Collaboration & Job Impact
  • Regular communication inside and outside the organization to exchange ideas and gather information that can be used to influence LTD decisions, policy, projects, or program design or management. Some degree of tact, negotiation, and/or confidentiality. Some decisions made will commit the organization.
EEO Statement
  • LTD is an equal opportunity employer.
How to Apply
All qualified candidates are strongly encouraged to apply by July 31, 2026 (first review, open until filled). A cover letter and resume are required to be considered for this position. Applications, resumes and cover letters will only be accepted electronically.

Apply