Administration Assistant Jobs in Saskatchewan (NOW HIRING)

Hughes Collective is pleased to present an exciting opportunity on behalf of our client.

Title: Legal Assistant

Location: Saskatoon, SK

Reporting to: Lawyer/Owner

Our Client

Clarity Law is a boutique law firm in Saskatoon focused primarily on estate planning and estate administration, with occasional residential real estate matters. The practice was built on the belief that legal services should feel approachable, not overwhelming. Clients are guided through important decisions with clear communication, thoughtful advice, and the confidence that they need to understand both the process and the outcome. That commitment has become the foundation of the firm's reputation and continues to shape every client interaction.

Working in a small practice means working closely alongside the lawyer and becoming involved in the day-to-day operation of the office. Initiative is encouraged, ownership is valued, and employees are supported as they continue to grow in their role.

This is an environment for someone who enjoys keeping work organized, thinking ahead, and delivering an exceptional client experience.

The Opportunity

The people who are most successful in this role have a way of staying one step ahead. They notice the details others overlook, recognize what needs attention without waiting to be asked, and enjoy creating the structure that allows a busy professional practice to operate with consistency and care.

Working closely alongside the lawyer, you will become involved in every stage of the client experience while gaining a thorough understanding of how the practice operates. Over time, your ability to anticipate needs, exercise sound judgment, and take ownership of your work will make you someone the practice relies on every day to help create an optimal client experience.

Key Responsibilities

As the Legal Assistant, you will work collaboratively and are responsible for:

1. Client Experience & Legal Administration

• Welcome clients to the office and serve as the first point of contact by phone, email, and in person.
• Coordinate client appointments, manage scheduling, and guide clients through the intake process.
• Prepare, proofread, and organize estate planning, estate administration, and residential real estate documents, correspondence, and client reporting packages.
• Open, maintain, and close client files while ensuring accurate document management and record-keeping.
• Maintain organized electronic and physical filing systems while ensuring legal documents and client information remain accurate, accessible, and confidential.
• Support clients throughout their experience with Clarity Law by providing professional, responsive, and compassionate service.

2. Practice Operations

• Coordinate workflows, monitor deadlines, and help ensure client files continue progressing in a timely manner.
• Manage calendars, prioritize competing responsibilities, and anticipate administrative needs that support the daily operation of the practice.
• Support the day-to-day operation of the office, including office administration, vendor coordination, supplies, and general organization.
• Identify opportunities to improve processes, strengthen office efficiency, and support the continued evolution of the practice.
• Complete business-related errands and administrative tasks, including banking, post office visits, court filings, and other duties that support the daily operation of the practice.

3. Financial & Administrative Support

• Prepare invoices and assist with accounts receivable and administrative bookkeeping activities.
• Maintain accurate financial, client, and administrative records in accordance with office procedures.
• Support trust and general accounting processes while maintaining a high level of accuracy, discretion, and confidentiality.

Qualifications

As the Legal Assistant, you will possess the following qualities:

The Essentials (Hard Skills):

• Previous experience in a Legal Assistant, Paralegal, Executive Assistant, Administrative Assistant, Office Administrator, Office Manager, or similar role within a professional office environment.
• Experience managing multiple priorities while maintaining exceptional organization and attention to detail.
• Strong written communication, proofreading, and document formatting skills.
• Advanced proficiency with Microsoft Office and Adobe Acrobat.
• Experience working with confidential information while exercising professionalism and discretion.
• Experience using legal software such as Clio, Soluno, or similar practice management systems would be considered an asset.
• Previous experience in estate planning, estate administration, residential real estate, or another professional services environment would be considered an asset.

The Intangibles (Soft Skills):

• Takes ownership of responsibilities and follows work through to completion.
• Naturally anticipates what needs attention and enjoys keeping work organized and moving forward.
• Learns quickly, applies feedback, and is comfortable adapting to new processes and systems.
• Exercises sound judgment and knows when to work independently and when to ask questions.
• Builds positive relationships through professionalism, empathy, and genuine care for others.
• Enjoys identifying opportunities to improve processes and contribute to a well-organized office.
• Maintains a high degree of accuracy while managing competing priorities.
• Demonstrates honesty, discretion, and integrity when working with confidential client information.

What Our Client Offers

• Competitive Compensation & Benefits – Receive a competitive salary, comprehensive health and dental benefits, paid vacation, paid sick time, paid office closures during the holiday season, and support for professional development.
• Work Alongside the Lawyer – Work closely alongside the lawyer in a role that offers autonomy, encourages initiative, and provides the opportunity to contribute ideas that strengthen the practice.
• Professional Development – Benefit from a thoughtful onboarding experience, well documented procedures, and ongoing opportunities to expand your knowledge and confidence across multiple areas of the practice.
• A Supportive Workplace – Join a professional office where respect, open communication, and collaboration are part of the everyday experience. Questions are encouraged, learning is supported, and the focus is on building a long-term working relationship.

About the Collective

At Hughes Collective, we don’t just recruit, we revolutionize how talent meets opportunity. We’re not in the business of filling roles; we’re in the business of transforming careers and powering businesses with bold, game-changing hires.

For candidates, this isn’t just about your next job, it’s about uncovering your passions, amplifying your strengths, and unlocking your potential. We’re here to connect you to a career that excites, inspires, and fuels your future.

This isn’t recruitment as usual, this is Hughes Collective. Bold. Authentic. Unapologetically different. Your next move starts here.