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Administration Assistant Jobs in Oregon (NOW HIRING)

Aviva Health

Medical Assistant - Women's Health

Roseburg, OR · On-site

$17 - $21.75/hr

Injections and immunization administration. * Assist with procedures. * Packaging instruments for the Autoclave. * Schedule patients for follow-up per provider. * Assist team with desktop items.

Aviva Health

Medical Assistant

Roseburg, OR · On-site

$20.03 - $26.46/hr

Injections and immunization administration. * Assist with procedures. * Non-complicated wound care. * Suture/staple removal AFTER seen by provider. * Stock and clean rooms. * Packaging instruments ...

Aviva Health

Medical Assistant

Roseburg, OR · On-site

$17 - $21.75/hr

Injections and immunization administration. * Assist with procedures. * Non-complicated wound care. * Suture/staple removal AFTER seen by provider. * Stock and clean rooms. * Packaging instruments ...

Aviva Health

Medical Assistant

Roseburg, OR · On-site

$17 - $21.75/hr

Injections and immunization administration. * Assist with procedures. * Non-complicated wound care. * Suture/staple removal AFTER seen by provider. * Stock and clean rooms. * Packaging instruments ...

Aviva Health

Medical Assistant

Roseburg, OR

$17 - $21.75/hr

Injections and immunization administration. * Assist with procedures. * Non-complicated wound care. * Suture/staple removal AFTER seen by provider. * Stock and clean rooms. * Packaging instruments ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Oregon

Administration Assistant information

See Oregon salary details

$12

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$33

How much do administration assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for administration assistant in Oregon is $22.25, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $24.66 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Oregon?

The most popular types of Administration jobs in Oregon are:

What cities in Oregon are hiring for Administration Assistant jobs?

Cities in Oregon with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,276 per year, or $22.2 per hour.

Administration Specialist

Boardman, OR • On-site

Beef Northwest Feeders LLC
Food and Drink Manufacturing • 51 - 200 employees
Learn more about Beef Northwest Feeders LLCexternal

$45K - $61K/yr

Full-time

Re-posted 13 days ago

Job description

POSITION SUMMARY
The Administrative Specialist serves as a versatile, cross-trained resource across the organization's administrative functions. This role is designed to provide reliable support and backup coverage to office staff during periods of time off, family leave, and employee transitions. Working under the direction of the office manager, the Administrative Specialist will develop proficiency in accounts payable, accounts receivable, daily banking, cattle tracking, cattle procurement support, and other critical administrative processes across all companies within the Beef Northwest family of operations.
WORK ENVIRONMENT
This position is based in Beef Northwest's Boardman, Oregon office and operates in a professional office environment. The role requires regular collaboration with administrative and operational teams across all BNW companies and locations. The position demands flexibility and a willingness to shift focus between functions as business needs require.
KEY RESPONSIBILITIES
Accounts Payable & Receivable
  • Train on and perform accounts payable processing for all companies, including invoice entry, coding, approval workflows, and payment processing.
  • Train on and perform accounts receivable functions for all companies, including invoicing, payment application, and collections follow-up.
  • Ensure timely and accurate processing of all payable and receivable transactions during backup coverage periods.

Daily Banking
  • Learn and execute daily banking procedures for all companies, including deposits, transfers, reconciliation activities, and cash management tasks.
  • Maintain accurate records and documentation supporting all daily banking transactions.

Cattle Tracking
Beef Northwest Feeders
  • Train on cattle tracking systems and processes for all companies, including inventory management, movement records, and related data entry.
  • Maintain accurate and up-to-date cattle records to support operational and financial reporting needs.
  • Coordinate with feedyard and operations personnel to ensure data integrity in all cattle tracking systems. Cattle Procurement Support
  • Learn all functions of the cattle procurement team, including cattle purchase processing, contract documentation, and vendor communication.
  • Provide administrative support to the procurement team during peak periods and staff absences.
  • Assist with maintaining procurement records, tracking shipments, and supporting buyer communications as needed.

Cross-Functional Administrative Support
  • Serve as primary backup for all administrative positions within the North Powder office, ensuring seamless continuity of operations during staff absences.
  • Provide coverage and support during employee time off, family leaves, and transition periods associated with staff turnover.
  • Maintain thorough working knowledge of all administrative workflows and systems to enable effective backup support at any time.
  • Assist with special projects, process improvement initiatives, and other duties as assigned.

Requirements
QUALIFICATIONS
  • High school diploma or equivalent required; associate's or bachelor's degree in Business Administration, Accounting, or related field preferred.
  • 2-4 years of administrative, accounting, or office support experience preferred.
  • Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
  • Experience with accounting software and/or ERP systems preferred.
  • Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
  • Excellent attention to detail and commitment to accuracy.
  • Strong interpersonal and communication skills, with the ability to work collaboratively across teams and departments.
  • Self-motivated learner with a demonstrated ability to quickly absorb new processes and systems.
  • Agricultural industry experience a plus but not required.

COMPETENCIES
  • Adaptability: Demonstrates flexibility and willingness to shift between diverse administrative functions as business needs dictate, maintaining a positive and solutions-oriented approach.
  • Reliability: Provides dependable backup coverage across all administrative roles, ensuring continuity of operations during planned and unplanned staff absences.

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