Accounting Operations Coordinator Jobs in Reston, VA

Trusted Connectivity for AI-Powered Dominance.

Everfox delivers trusted connectivity to protect the world's most critical environments and safeguard the sensitive data powering decision advantage.

Built for mission-critical operations, Everfox protects what matters most by securing how data moves, how users access it, and how threats are neutralized across every domain. We enable mission speed and secure collaboration across networks, domains, and allies, while ensuring the data powering AI and advanced analytics remains trusted and protected.

We don't just defend systems; we deliver decision dominance.

• Our Purpose. Protect what matters most by enabling organizations to operate security in the most complex and high-risk digital environments.
• Our Vision. To be the most trusted authority in high-assurance cybersecurity, enabling secure collaboration across every domain.
• Our Belief. Security should never limit mission success - it should enable it.

Our Promise. We deliver absolute confidence in environments where failure is not an option.

We're hiring for a hybrid role. You'll work on-site with your team several days each week (typically 2-3), with the specific days set by your manager. Because regular in-person collaboration is central to this job, we look for candidates who live within about 50 miles of the office.

Everfox will consider reasonable accommodation as required by law.

Location: Hybrid in Herndon, VA or Salt Lake City, UT or Richardson, TX.

About the role:

We are seeking a detail-oriented and adaptable Accounting Operations Specialist to support payroll and accounting operations within the Finance organization. This role's primary responsibility will be coordinating and managing payroll processing activities, including payroll data gathering, validation, approvals, and submission to the company's payroll processing provider.

In addition to payroll responsibilities, this role will provide backup support for Accounts Payable processes, assist with reconciliations and operational reporting, and participate in process improvement and cross-training initiatives across the Accounting Operations team. While payroll will serve as the primary focus area, this role will also support broader accounting operations functions to promote team collaboration and business continuity.

Success in this role requires strong attention to detail, consistent follow-through, the ability to manage recurring deadlines, and a willingness to learn multiple accounting operations processes within a structured and collaborative environment.

Experience with Workday required.

Key Responsibilities:

Payroll Operations (Primary Responsibility)

• Coordinate and manage payroll processing activities from data collection through final submission

• Gather, validate, and review payroll data for completeness and accuracy prior to processing

• Coordinate payroll approvals and submit finalized payroll information to the company's payroll processing provider

• Serve as the primary point of contact for payroll-related operational questions and issue resolution

• Partner with HR, managers, and employees to resolve payroll discrepancies and follow up on outstanding items

• Maintain payroll documentation, audit support, and payroll-related records

• Support payroll reconciliations, reporting activities, and process improvements

• Ensure payroll activities are completed timely, accurately, and in compliance with internal procedures

Accounting Operations Support

• Assist with account reconciliations and operational reporting activities

• Support process improvement initiatives, documentation updates, and workflow enhancements

• Develop working knowledge across Accounts Payable, Accounts Receivable, and related accounting operations processes to support cross-functional collaboration and business continuity

• Provide operational and project support across the Accounting Operations team based on business priorities

Key Knowledge and Skills:

• 1-3 years of accounting, payroll, AP, AR, or related finance experience preferred

• Foundational understanding of accounting principles and financial operations

• Strong Microsoft Excel and Microsoft Office skills

• Strong attention to detail and organizational skills

• Ability to manage confidential and sensitive information appropriately

• Strong communication, follow-up, and problem-solving skills

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Key Education Requirements:

• Bachelor's degree in accounting

Preferred Characteristics:

• Comfortable working across multiple accounting and operational functions rather than within a single specialty area

• Strong sense of ownership and accountability

• Process-oriented mindset with strong attention to accuracy and controls

• Experience working with OSV (onesource virtual)

• Experience with Workday Payroll

• Willingness to learn new systems and operational processes

• Dependable team player with strong follow-through

• Adaptable and comfortable supporting changing business priorities

A reasonable estimate of the base salary range for this role is:

The actual salary offered may vary within the range based on a candidates' unique experience, locale, and business needs. In addition to a base salary and bonus plans, Everfox offers a generous benefits package including flexible PTO, a 401k match, and contribution to healthcare coverages. Our Talent Acquisition team will provide specific information regarding bonus eligibility and benefits offerings.

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Don't meet every single qualification? Studies show people are hesitant to apply if they don't meet all requirements listed in a job posting. If there is something slightly different about your previous experience, but it otherwise aligns and you're excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.

Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination. Everfox does not discriminate against any employee or applicant based on race, color, religion, sex, age, national origin, disability, veteran status, marital status, medical condition, or any other category protected by applicable law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by sending an email to humanresources@everfox.com.

Everfox is a Federal Contractor. Certain positions with Everfox require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

Applicants must have the right to work in the location to which you have applied.