Accounting Operations Assistant Jobs in Oregon (NOW HIRING)

Department Overview

The OHSU Knight Cancer Institute is a pioneer in personalized cancer treatment and research, led by Dr. Brian Druker, whose development of Gleevec transformed Chronic Myeloid Leukemia from a fatal disease to a manageable one and proved that targeted therapies can work. The institute focuses on precision oncology, the early detection, prevention, and treatment of cancer, and creating a welcoming and supportive environment for its caregivers, researchers, and support personnel. Knight affiliates subscribe to three guiding principles: we are bold, we are supportive, and we work as a connected team in our fight to end cancer as we know it.  We'd love for you to join us!

Function/Duties of Position

Position Summary:

OHSU classification: Accounting Specialist, represented by AFSCME 328 union, subject to the active collective bargaining agreement.

This Accounting Specialist performs accounting activities related to the maintenance of financial records and reports relating to clinical trial financial management.

Duties & Responsibilities:

Financial Records and Revenue Management

• Maintain financial records for clinical trial accounts.
• Perform revenue recognition activities by creating and maintaining invoices in OnCore for completed study visits and other billable clinical trial activities.
• Translate completed research activities into recognized revenue for studies not fully managed within OnCore.
• Monitor study financial activity and maintain accurate records of earned revenue, payments, and account balances.
• Develop and maintain complex spreadsheets, databases, and tracking tools to support financial management and reporting.

Clinical Trial Invoicing

• Prepare and submit startup, procedural, routine, milestone, and other sponsor invoices in accordance with study budgets, contracts, and payment terms.
• Maintain invoice schedules and ensure timely billing of study-related activities.
• Review amendments and update financial tracking tools accordingly.
• Coordinate with study teams to ensure billable activities are accurately captured and invoiced

Account Reconciliation and Financial Reporting

• Reconcile sponsor payments, checks, wire transfers, and other receipts to invoices and recognized revenue.
• Investigate transactions to resolve questionable data, payment discrepancies, and outstanding balances.
• Take corrective action to resolve discrepancies and maintain accurate financial records.
• Support account maintenance and closeout activities to ensure complete and accurate financial records.
• Assist with establishing and maintaining study-specific financial tracking mechanisms.

Operational Support and Process Improvement

• Collaborate with pre-award, contracting, CTMS, billing compliance, and study teams to support efficient clinical trial financial operations.
• Assist with development and implementation of standardized invoicing, reconciliation, and revenue management procedures.
• Identify opportunities to improve financial workflows, strengthen internal controls, and reduce downstream corrections.
• Serve as a resource regarding clinical trial invoicing, revenue recognition, and account reconciliation processes.

Clinical Research

• Other clinical research finance-related projects or responsibilities as assigned

Required Qualifications

Education & Experience:

Completion of Associate's degree in accounting/bookkeeping and two years of accounting technician/bookkeeping experience;  OR

Four years of accounting technician/bookkeeping experience;  OR

Equivalent combination of experience and training

Knowledge, Skills & Abilities:

• Proficient with spreadsheet skills, including simple functions, formulas, and formatting.
• All candidates must be proficient with the use of computers, including database and spreadsheet applications.
• Proficient in Word, Excel, Access and other Microsoft Office programs.
• Demonstrated ability to work with a variety of diverse stakeholders, such as doctors, nurses, and other research-related positions.
• Communication and interpersonal skills including the ability to consult with internal and external customers regarding matters/issues which may be sensitive in nature.
• Excellent communication skills; ability to express and document ideas clearly and concisely in written communications; able to champion personal convictions while maintaining the ability to listen, comprehend, and adjust, when required, to other points of view.
• Excellent record of time management and setting appropriate priorities
• Self-starter with ability to work independently but collaboratively; demonstrated ability to work independently and as part of a team; capable of establishing and maintaining effective working relationships with a range of individuals from a variety of departments, institutions and organizations; ability to lead a discussion, serve as a facilitator, and create a positive work environment.

Preferred Qualifications

• Experience in clinical research finance; Grants and contracts administration experience; Experience with OHSU Financial systems, OnCore, EPIC
• Skilled at operating within OHSU Financial systems, OnCore, EPIC
• Highly skilled in MS Excel and MS Access

Additional Details

Apply online. Please be sure to upload a Cover Letter and Resume/CV.

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Why apply to OHSU?We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.eduEmployment Type: FULL_TIME