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Account Receivables Assistant Jobs in Virginia (NOW HIRING)

Sweet Briar College

$18.75 - $24.75/hr

Escalate unusual or complex account matters to the Assistant Controller. Cash Receipts & Banking ... Collections & Receivables * Monitor outstanding student balances and conduct collection activities ...

Express Pros- NRV

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Accounts Payable Accounts Receivable Clerk

Roanoke, VA · On-site

$18 - $23/hr

Accounts Receivable / Accounts Payable Administrator Location: Roanoke, VA Department: Accounting ... account balances and payment questions. * Assist with month-end accounting procedures. * Perform ...

Clearstead

Accounts Receivable Accountant

Norfolk, VA · On-site

$65K - $85K/yr

... and account maintenance • Post daily check, ACH, and wire payments and ensure receipts are ... Assist with the integration of mergers, acquisitions, and lift-outs into Clearstead's billing and ...

Action Personnel

Accounts Receivable Clerk

Roanoke, VA · On-site

$16.25 - $20.50/hr

Process authorized account adjustments * Monitor customer payment history and assist with ... Previous accounts receivable or accounting experience preferred * Automotive dealership accounting ...

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Account Receivables Assistant information

What does an account receivables assistant do?

An Account Receivables Assistant is responsible for managing and processing incoming payments for a company. Their duties typically include invoicing clients, tracking outstanding balances, recording transactions, and following up on overdue accounts. They play a key role in ensuring the company's cash flow remains healthy by coordinating with customers and internal teams to resolve payment issues. This position often requires strong attention to detail, organizational skills, and familiarity with accounting software.

What are the key skills and qualifications needed to thrive as an account receivables assistant, and why are they important?

To thrive as an Account Receivables Assistant, you need strong numerical accuracy, attention to detail, and a foundational understanding of accounting principles, often supported by a degree or coursework in finance or accounting. Proficiency in accounting software such as QuickBooks, SAP, or Oracle, as well as Microsoft Excel, is commonly required. Strong organizational skills, effective communication, and the ability to manage time and deadlines help set candidates apart. These skills ensure accurate record-keeping, timely collections, and smooth financial operations within the organization.

What are some common challenges faced by account receivables assistants, and how can they be managed?

Account Receivables Assistants often face challenges such as managing a high volume of invoices, following up with clients on overdue payments, and ensuring accuracy in financial records. These challenges can be managed by developing strong organizational skills, using accounting software efficiently, and maintaining clear communication with both internal teams and clients. Building positive relationships with clients and staying proactive in resolving discrepancies can also help reduce payment delays and improve overall workflow.

What is the difference between Account Receivables Assistant vs Accounts Payable Clerk?

AspectAccount Receivables AssistantAccounts Payable Clerk
Primary ResponsibilityManaging incoming payments, invoicing, and collectionsProcessing outgoing payments, invoice matching, and vendor payments
Required SkillsBilling, customer communication, data entryVendor management, invoice processing, data entry
Work EnvironmentFinance or accounting department, office settingFinance or accounting department, office setting
Common CertificationsBookkeeping, accounting software proficiencyBookkeeping, accounting software proficiency

The Account Receivables Assistant focuses on managing incoming payments and customer accounts, while the Accounts Payable Clerk handles outgoing payments to vendors. Both roles require similar skills and certifications, often working side by side in finance departments. Understanding these differences helps clarify career paths and job expectations within accounting teams.

Is an account receivables assistant a difficult job?

An accounts receivables assistant's job involves managing invoices, processing payments, and maintaining accurate financial records, which requires attention to detail and organizational skills. The difficulty level depends on the complexity of the company's billing processes and the assistant's experience with accounting software. Generally, it is considered an entry-level or clerical role with routine tasks.

What are the most commonly searched types of Account Receivables jobs in Virginia?

The most popular types of Account Receivables jobs in Virginia are:

What are popular job titles related to Account Receivables Assistant jobs in Virginia?

For Account Receivables Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Account Receivables Assistant jobs in Virginia look for?

The top searched job categories for Account Receivables Assistant jobs in Virginia are:

What cities in Virginia are hiring for Account Receivables Assistant jobs?

Cities in Virginia with the most Account Receivables Assistant job openings:

Account Receivables Assistant jobs near you
Infographic showing various Account Receivables Assistant job openings in Virginia as of June 2026, with employment types broken down into 75% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Student Accounts and Receivables Specialist

Sweet Briar College

Sweet Briar, VA

$18.75 - $24.75/hr

Full-time

Posted 12 days ago

Job description

Reports To: Assistant Controller
Department: Business Office

Position Summary

The Student Accounts & Receivables Specialist administers the day-to-day operations of student accounts receivable and cash receipt activities for the College. The position ensures accurate and timely processing of student charges, payments, deposits, refunds, payment plans, and other receivable activity while providing responsive service to students and families.

The Specialist serves as a key liaison among the Business Office, Financial Aid, Student Life, Registrar, students, families, and external partners. Responsibilities include maintaining accurate student account information, reconciling accounts and systems, monitoring outstanding receivables, coordinating collections, and supporting month-end, year-end, audit, and tax-reporting activities.

Essential Duties and Responsibilities

Student Accounts & Billing

  • Maintain student account records and process charges, payments, deposits, credits, adjustments, awards, and other transactions.
  • Process recurring and periodic charges, including equestrian, housing, meal plans, vehicle permits, fines, departmental charges, and other assessments.
  • Maintain housing, meal plan, accommodations, and Resident Assistant discount information in Banner and Transact and reconcile related records.
  • Assist students and families with account balances, charges, payments, payment options, refunds, and other account questions.
  • Research discrepancies, process authorized adjustments, maintain appropriate account holds, and document transactions.
  • Escalate unusual or complex account matters to the Assistant Controller.

Cash Receipts & Banking

  • Prepare daily bank deposits and utilize remote deposit services or physical banking as needed.
  • Process and reconcile cash receipts from Stripe, Slate, Transact, and other payment systems.
  • Maintain petty cash in accordance with College policies and internal controls.
  • Research unapplied or incorrectly applied receipts and resolve discrepancies.

Payment Plans & Student Payments

  • Administer the Nelnet payment plan program, including plan terms, enrollment, posting, reconciliation, and delinquency follow-up.
  • Assist students and families with payment plan questions.
  • Coordinate 529 and state prepaid tuition programs, including Virginia Prepaid and Florida Prepaid.

Student Refunds

  • Coordinate student refund processing with Financial Aid and Business Office personnel.
  • Review accounts for refund eligibility and accuracy and process weekly refunds in accordance with Title IV requirements and College procedures.
  • Maintain refund documentation and assist with related reconciliations.

Collections & Receivables

  • Monitor outstanding student balances and conduct collection activities, including targeted outreach to graduating seniors and other priority populations.
  • Communicate with students and families regarding past-due balances and payment options.
  • Prepare and monitor promissory notes and payment arrangements.
  • Assist with aging analysis, research outstanding balances, document collection efforts, and recommend accounts for escalation or external collections.

Student Loans

  • Serve as liaison with Financial Aid and the College’s loan servicer.
  • Record and reconcile institutional student loan activity and monitor collections.
  • Coordinate eligible Perkins Loan defaults with the U.S. Department of Education.
  • Process loan payoff and consolidation documentation and maintain supporting records.

Student Health Insurance

  • Serve as Business Office liaison with the student health insurance broker.
  • Reconcile enrollment and billing information and coordinate charges, waivers, semester payments, and related account activity.
  • Research and resolve discrepancies and maintain supporting documentation.

Special Programs & Student Billing

  • Coordinate billing, deposits, payments, credits, and account activity for study-away and special programs, including ISEP, College-sponsored programs, VA at Oxford, and other assigned programs.
  • Reconcile program-related student account activity with appropriate College departments.

Tax Reporting & Compliance

  • Coordinate annual Form 1098-T preparation, distribution, and IRS reporting.
  • Research and resolve student questions and corrections and maintain required supporting documentation.

Reconciliations & Accounting Support

  • Prepare reconciliations and supporting schedules for student accounts, cash receipts, payment plans, loans, and other receivables.
  • Research and resolve reconciling items.
  • Prepare recurring journal entries and assist with month-end and year-end closing activities.
  • Support financial statement preparation, annual audits, audit sample selections, and documentation requests.

General Business Office Responsibilities

  • Provide professional customer service to students, families, employees, and external parties by phone, email, and in person.
  • Receive and distribute Business Office mail and financial correspondence.
  • Maintain organized electronic and physical records in accordance with retention requirements.
  • Cross-train on Business Office functions and provide backup support as needed.
  • Identify process improvements and recommend solutions to the Assistant Controller.
  • Perform other duties as assigned.

Required

  • Associate’s degree in accounting, business administration, finance, or related field, or equivalent education and experience.
  • 1–3 years of experience in accounts receivable, student accounts, accounting, banking, bookkeeping, or related financial work.
  • Strong attention to detail and demonstrated ability to accurately manage financial information.
  • Strong organizational, analytical, problem-solving, and customer service skills.
  • Proficiency with Microsoft Excel and standard office applications.
  • Ability to manage multiple deadlines and recurring processes.
  • Ability to research discrepancies and resolve routine account issues independently.
  • Ability to communicate professionally regarding sensitive financial matters.
  • Ability to maintain confidentiality and exercise sound judgment with student and financial information.

Preferred

  • Bachelor’s degree in accounting, finance, business administration, or related field.
  • 3–5 years of related financial experience.
  • Higher education experience, particularly in student accounts, bursar, financial aid, or Business Office operations.
  • Experience with Ellucian Banner or another higher education ERP/student information system.
  • Experience with payment processing, payment plans, student billing, reconciliations, collections, and cash receipts.
  • Familiarity with Title IV refund requirements and Form 1098-T reporting.

Knowledge, Skills & Abilities

The successful candidate will demonstrate:

  • Strong attention to detail and commitment to financial accuracy.
  • Ability to independently manage recurring processes and deadlines.
  • Ability to reconcile information across multiple systems and identify discrepancies.
  • Strong research, analytical, and problem-solving skills.
  • Effective customer service skills while appropriately enforcing College financial policies.
  • Ability to explain complex account information clearly to students and families.
  • Ability to collaborate effectively across departments.
  • Sound judgment regarding routine resolutions and appropriate escalation.
  • Commitment to internal controls, confidentiality, accountability, and continuous process improvement.

The salary range for this position is $40,000- $45,000 annually. This is commensurate with education and experience and will be determined in accordance with institutional guidelines.

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