Account Payable Assistant Jobs in Virginia (NOW HIRING)

Founded in 1987, Vanwin Coatings is a Chesapeake, Virginia based company that specializes in Industrial Marine, MIL-Spec Coatings, and Powder Coating Services. We pride ourselves in delivering quality solutions for our customers safely and with integrity.

As a growing company with a collaborative and dynamic work environment, Vanwin Coatings is seeking a highly skilled individual to add to our Administration Team. A successful candidate will excel in these essential areas:

Duties

Administrative Duties

• Answer and direct incoming phone calls and emails.
• Schedule and obtain DBIDS for staff as directed.
• Enter timesheets into customer/vendor portals.
• Schedule and administer required online training for new employees.
• Schedule and maintain records for employee drug screenings and other medical testing.
• Maintain organized electronic and physical filing systems.
• Assist with data entry, document preparation, and record management.
• Coordinate office supplies inventory and ordering.
• Schedule meetings and assist with calendar management as needed.

Accounts Payable Duties

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Enter accounts payable transactions into accounting software.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain vendor files and update vendor information as needed.
• Respond to vendor inquiries regarding payments and account status.
• Assist with month-end closing activities and accounts payable reporting.
• Ensure compliance with company policies and accounting procedures.

Qualifications

• High school diploma or equivalent required; Associate degree in Accounting, Business Administration, or related field preferred.
• 1–3 years of accounts payable, bookkeeping, or administrative experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with accounting software (QuickBooks, Sage, NetSuite, or similar) preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and customer service skills.

Knowledge, Skills, and Abilities

• Understanding of basic accounting principles and accounts payable processes.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong data entry and recordkeeping skills.
• Ability to work independently and as part of a team.
• Professional demeanor and positive attitude.

Physical Requirements

• Prolonged periods of sitting and working on a computer.

Ability to lift and move office materials up to 20 pounds occasionally

Additional Requirements

· Good driving record

· Valid Driver’s License

· Consistent access to reliable transportation

· Clean background that would enable military base access.

Benefits

· Health Insurance

· Dental Insurance

· Vision Insurance

· Life/Disability Insurance

· 401K with match

· Paid Time Off

· Health Savings

Our employees’ health and well-being are important to us; as such, Vanwin is a Drug-Free Workplace. Employees must report to work fit for duty and free of any adverse effects of illegal drugs or alcohol. The Company permits the legal use of prescribed drugs on the job if they do not impair your ability to perform the essential functions of your job effectively and safely without endangering others. Vanwin prohibits the manufacture, use, and distribution of controlled substances in the workplace.

EOE M/W/Disability/Vets

Vanwin Coatings of Virginia, LLC is an equal opportunity employer (EOE/EEO) as such provides equal employment opportunities to all employees and applicants for employment. Vanwin Coatings prohibits discrimination and harassment of any type. All employment decisions at Vanwin are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Vanwin Coatings:

Vanwin Coatings of Virginia, L.L.C. is a preeminent regional coatings business serving defense contractors and industrial customers located primarily in the eastern United States. The Company is known for its extensive capabilities in corrosion control and the high quality of its work. It maintains industry leading certifications. Through its two facilities in Chesapeake and Suffolk, Virginia it provides painting and powder coating services to customers across the region.