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Account Payable Assistant Jobs in Florida (NOW HIRING)

5th HQ

Account Payable Specialist

Riviera Beach, FL · On-site

$700K/yr

Maintain organized and accurate AP records and documentation. * Assist with month-end closing related to accounts payable. * Communicate with vendors and internal departments regarding payment ...

Kreate

Accounts Payable Specialist

Sarasota, FL · On-site

$60K/yr

Prepare monthly, quarterly, and annual financial reports related to accounts payable. * Assist in the preparation for audits and provide necessary documentation and support. * Implement and maintain ...

Kreate

Accounts Payable Specialist

Sarasota, FL · On-site

$60K/yr

Prepare monthly, quarterly, and annual financial reports related to accounts payable. * Assist in the preparation for audits and provide necessary documentation and support. * Implement and maintain ...

Kreate

Accounts Payable Specialist

Sarasota, FL · On-site

$60K/yr

Prepare monthly, quarterly, and annual financial reports related to accounts payable. * Assist in the preparation for audits and provide necessary documentation and support. * Implement and maintain ...

Kreate

Accounts Payable Specialist

Sarasota, FL · On-site

$60K/yr

Prepare monthly, quarterly, and annual financial reports related to accounts payable. * Assist in the preparation for audits and provide necessary documentation and support. * Implement and maintain ...

Titan America

Accounts Payable Lead

Deerfield Beach, FL

$47K - $62K/yr

The primary function of this position is to Lead the Account Payable Clerk team and assist with processing invoices, prepare checks for payment, and maintain proper control of all areas of the ...

Titan America

Accounts Payable Lead

Deerfield Beach, FL · On-site

$47K - $62K/yr

The primary function of this position is to Lead the Account Payable Clerk team and assist with processing invoices, prepare checks for payment, and maintain proper control of all areas of the ...

Titan America

Accounts Payable Lead

Deerfield Beach, FL · On-site

$47K - $62K/yr

The primary function of this position is to Lead the Account Payable Clerk team and assist with processing invoices, prepare checks for payment, and maintain proper control of all areas of the ...

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How much do account payable assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for account payable assistant in Florida is $15.81, according to ZipRecruiter salary data. Most workers in this role earn between $13.65 and $17.07 per hour, depending on experience, location, and employer.

What does an account payable assistant do?

An Accounts Payable Assistant is responsible for managing and processing a company's incoming invoices and payments. Their main duties include verifying and reconciling bills, preparing payment runs, maintaining accurate financial records, and communicating with vendors regarding payment issues or discrepancies. They play a key role in ensuring that a business pays its bills on time and maintains good relationships with suppliers. Accuracy, attention to detail, and good organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an account payable assistant, and why are they important?

To thrive as an Account Payable Assistant, you need a solid understanding of basic accounting principles, attention to detail, and a high school diploma or equivalent, often with relevant bookkeeping or accounting coursework. Familiarity with accounting software such as QuickBooks or SAP, and proficiency in Microsoft Excel, are typically required. Strong organizational skills, time management, and effective communication help you manage multiple invoices and vendor relationships efficiently. These skills are crucial for ensuring accurate financial records, timely payments, and maintaining positive supplier relationships within an organization.

What are some common challenges faced by an account payable assistant and how can they be managed?

Account Payable Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and handling discrepancies between purchase orders and supplier invoices. To manage these, strong organizational skills, attention to detail, and effective communication with vendors and internal teams are essential. Utilizing accounting software efficiently and maintaining clear records can also help streamline processes and minimize errors.

What is the difference between Account Payable Assistant vs Accounts Payable Clerk?

AspectAccount Payable AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma; certifications like AP Certification are common
Work EnvironmentOffice setting, supporting finance teamsOffice environment, handling invoice processing and data entry
Employer & Industry UsageUsed across various industries, including retail, manufacturing, and servicesCommonly found in similar industries, often interchangeable in job listings
Search & Comparison IntentPeople comparing entry-level roles in accounts payableIndividuals seeking detailed accounts payable processing roles

The main difference between an Account Payable Assistant and an Accounts Payable Clerk lies in their scope and responsibilities. The Assistant often provides support and performs basic tasks, while the Clerk handles more detailed invoice processing and data management. Both roles are essential in finance departments and share similar credentials and work environments.

How much do account payable assistants make?

Account payable assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and company size. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. They often work in office environments, using accounting software like QuickBooks or SAP.

Is an account payable assistant a difficult job?

An accounts payable assistant's job involves processing invoices, reconciling accounts, and ensuring timely payments, which requires attention to detail and organizational skills. The role can be straightforward but may become challenging during high-volume periods or when resolving discrepancies, often requiring familiarity with accounting software and procedures.

What are the most commonly searched types of Account Payable jobs in Florida?

The most popular types of Account Payable jobs in Florida are:

What cities in Florida are hiring for Account Payable Assistant jobs?

Cities in Florida with the most Account Payable Assistant job openings:

Account Payable Assistant jobs near you
Infographic showing various Account Payable Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $32,883 per year, or $15.8 per hour.

Accounts Payable Assistant

Kissimmee, FL • On-site

Artemis Lifestyles
Business Management Consulting • 51 - 200 employees
Learn more about Artemis Lifestylesexternal

$18/hr

Full-time

Posted 3 days ago

New

Job description

About the Role:

The Accounts Payable Assistant plays a crucial role in maintaining the financial integrity and operational efficiency of our HOA Management company. This position is responsible for accurately processing and managing all vendor invoices, ensuring timely payments, and maintaining detailed records to support financial audits and reporting. The role requires close collaboration with internal departments and external vendors to resolve discrepancies and optimize payment processes. By managing accounts payable transactions efficiently, the assistant helps maintain strong vendor relationships and supports the overall financial health of the organization. This position contributes to the seamless flow of financial operations, enabling the company to focus on delivering exceptional real estate services.

Minimum Qualifications:

  • High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
  • At least 1-2 years of experience in accounts payable or a similar financial role.
  • Proficiency with accounting software and Microsoft Office Suite, especially Excel.
  • Strong attention to detail and organizational skills.
  • Ability to handle confidential financial information with integrity.

Preferred Qualifications:

  • Experience working in the HOA industry.
  • Basic understanding of accounting principles and financial reporting.
  • Excellent communication skills to interact effectively with vendors and internal stakeholders.
  • Ability to multitask and manage time efficiently in a fast-paced environment.

Responsibilities:

  • Process and verify vendor invoices, ensuring accuracy and compliance with company policies and contractual terms.
  • Prepare and execute timely payments via check, ACH, or wire transfer while maintaining detailed payment records.
  • Reconcile accounts payable transactions and resolve any discrepancies or issues with vendors and internal teams.
  • Maintain organized and up-to-date accounts payable files and documentation to support financial audits and reporting requirements.
  • Collaborate with procurement and property management teams to ensure proper authorization and coding of invoices.
  • Assist in month-end closing activities related to accounts payable, including accruals and reporting.
  • Respond promptly to vendor inquiries regarding payment status and resolve any payment-related issues.
  • Support continuous improvement initiatives to streamline accounts payable processes and enhance accuracy.
  • Other duties as assigned.

Skills:

The Accounts Payable Assistant utilizes strong organizational and analytical skills daily to ensure invoices are processed accurately and payments are made on time, which is critical for maintaining vendor trust and company cash flow. Proficiency in accounting software and Excel enables efficient data entry, reconciliation, and reporting, reducing errors and streamlining workflows. Communication skills are essential for resolving discrepancies and collaborating with vendors and internal teams to clarify invoice details and payment terms. Attention to detail ensures compliance with company policies and regulatory requirements, supporting audit readiness. Additionally, problem-solving skills help the assistant identify process improvements that enhance overall accounts payable operations.