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Academic Project Coordinator Jobs in Indiana (NOW HIRING)

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Academic Project Coordinator information

What are the key skills and qualifications needed to thrive as an academic project coordinator, and why are they important?

To thrive as an Academic Project Coordinator, you need strong project management skills, attention to detail, and a relevant degree, often in education or administration. Familiarity with project management software (such as Asana or Trello), budgeting tools, and institutional reporting systems is typically required. Excellent communication, organization, and problem-solving abilities help you collaborate effectively with faculty, students, and stakeholders. These skills ensure successful project execution, effective resource management, and alignment with academic goals.

How does an academic project coordinator typically collaborate with faculty and students during the lifecycle of a project?

An Academic Project Coordinator plays a central role in facilitating communication and collaboration between faculty, students, and administrative staff throughout a project's duration. They help organize meetings, set timelines, and ensure that all participants are aligned with project goals and deadlines. Coordinators often act as liaisons, addressing concerns, tracking progress, and providing resources or support needed to keep the project on track. This collaborative approach helps foster a productive environment and ensures successful project completion.

What does an academic project coordinator do?

An Academic Project Coordinator is responsible for planning, organizing, and managing academic projects within educational institutions or research organizations. Their duties often include coordinating with faculty, students, and stakeholders to ensure project milestones are met, managing budgets and timelines, and supporting the implementation of academic initiatives. They also handle administrative tasks such as scheduling meetings, preparing reports, and ensuring compliance with institutional policies. This role requires strong organizational, communication, and problem-solving skills. Overall, Academic Project Coordinators help ensure the successful completion of educational and research projects.

What is the difference between Academic Project Coordinator vs Research Project Coordinator?

AspectAcademic Project CoordinatorResearch Project Coordinator
Required CredentialsBachelor's degree in education, administration, or related field; often some experience in academiaBachelor's or master's degree in research, science, or related field; experience in research settings
Work EnvironmentEducational institutions, universities, collegesResearch institutes, laboratories, academic research departments
Employer & Industry UsagePrimarily in academia, educational organizationsResearch organizations, universities, scientific institutions
Common Search & Comparison IntentYesYes

The main difference between an Academic Project Coordinator and a Research Project Coordinator lies in their work focus and environment. Academic Project Coordinators typically work within educational institutions managing academic programs and projects, while Research Project Coordinators focus on scientific or research projects within research institutions. Both roles require similar educational backgrounds and skills but serve different industry needs.

What are popular job titles related to Academic Project Coordinator jobs in Indiana?

For Academic Project Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Academic Project Coordinator jobs in Indiana look for?

The top searched job categories for Academic Project Coordinator jobs in Indiana are:

What cities in Indiana are hiring for Academic Project Coordinator jobs?

Cities in Indiana with the most Academic Project Coordinator job openings:

Academic Project Coordinator jobs near you
Infographic showing various Academic Project Coordinator job openings in Indiana as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Student Success Engagement & Administrative Coordinator

Ivy Tech

Sellersburg, IN • On-site

$15 - $20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Job description

The Student Success Engagement & Administrative Coordinator provides operational, communication, and student-engagement support to the Advising and Student Success teams, as well as executive support to the Vice Chancellor of Student Affairs and Marketing. This position assists with coordinating student outreach efforts, supporting retention initiatives, managing departmental communication workflows, providing departmental office support, providing office and executive administrative support, coordinating meetings and projects, and facilitating student success programming and events.
This role serves as a key support position focused on improving student connection, communication, and engagement while ensuring efficient daily operations and administrative coordination across Advising, Student Success, and the broader Student Affairs division.
Hourly Range: $15-20 (based on education and experience)
Job Description:
Student Outreach & Engagement
  • Assist with semester-based communication campaigns and outreach initiatives designed to support student persistence and retention.
  • Utilize texting, email, phone, and CRM communication platforms to engage students and support persistence initiatives.
  • Monitor outreach responses and assist with routing students to appropriate campus resources and staff.
  • Support communication efforts tied to student success habits, key academic deadlines, and campus engagement opportunities.
  • Assist with outreach tracking and reporting efforts.

Administrative & Executive Support
  • Provide administrative support to the Vice Chancellor of Student Affairs and Marketing, including scheduling assistance, meeting coordination, document preparation, and management of routine communications.
  • Assist with coordinating logistics for student affairs meetings, campus events, leadership initiatives, and special projects.
  • Prepare meeting agendas, materials, reports, presentations, and correspondence as requested.
  • Support purchasing requests, invoice processing, travel coordination, and other administrative functions within the Student Affairs division.
  • Maintain organized records, files, and documentation related to departmental initiatives, projects, and compliance requirements.
  • Assist with monitoring and responding to inquiries received through Student Affairs communication channels.

Administrative & Operational Support
  • Assist with scheduling appointments, coordinating meetings, and supporting departmental calendars.
  • Provide front-line customer service support for students in-person, by phone, and electronically.
  • Assist with maintaining student records, communication logs, and outreach documentation in compliance with FERPA guidelines.
  • Support data entry, tracking, and organization related to advising, retention, and student engagement initiatives.

Collaboration & Team Support
  • Work collaboratively with Advising, Student Success, and other student support offices to support coordinated student outreach efforts.
  • Assist with special projects and departmental initiatives related to student retention, persistence, and engagement.

Education, Experience and other requirements:
Education and Experience
  • Associate degree preferred. High School Diploma or GED and at least 2 years of office experience required.
  • Previous experience in customer service, office support, student services, higher education, or communication-related roles preferred.
  • Experience working with students, communication platforms, or outreach initiatives is a plus.

Skills & Qualifications
  • Strong interpersonal and communication skills.
  • Ability to engage professionally and empathetically with students from diverse backgrounds.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and communication workflows simultaneously.
  • Comfortable using Microsoft Office Suite, email systems, spreadsheets, and student information/CRM systems.
  • Ability to work independently while also collaborating effectively within a team environment.
  • Ability to maintain confidentiality and handle sensitive student information appropriately.

Proudly named a Louisville Business First's 2025 and 2026 Best Places to Work - Ivy Tech Community College, Sellersburg.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
  • Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
  • Dental plan with no-cost preventive services and coverage for orthodontia
  • Vision plan with low-cost exams and allowances for glasses or contact lenses
  • Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
  • Wellness program with opportunities to earn $250 in Wellness Rewards
  • Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security
  • 10% employer retirement contribution, fully vested after two years
  • Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
  • Short-term and long-term disability benefits

Educational Benefits
  • Fee remission for employees, spouses, and dependent children
  • Tuition assistance for undergraduate, graduate, and doctoral programs
  • Paid professional development opportunities

Work-Life Balance
  • Generous paid time off, including vacation, sick leave, holidays, and winter recess
  • Flexible work arrangements where available
  • Paid childbirth recovery leave (8 weeks)
  • Paid parental leave (4 weeks)

Additional Perks
  • Eligibility for Public Service Loan Forgiveness
  • Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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